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Executive Assistant

4 months ago

New York, New York, United States Touro University Full time

Executive Assistant
Job LocationsUS-NY-New York
ID College Administration Position Type Full-Time Schedule Shift Monday -Thursday (9:00am -5:30 pm) & Friday (9:00am - 3:00pm) Hours Per Week 36.5 Travel As needed Category Administration FLSA Status Non-Exempt
Overview
As the Executive Assistant to the Internal Audit Executive, you will play a vital role in supporting the Internal Audit team. You will be responsible for managing the Executive's schedule and communications, including prioritizing emails and phone calls, gathering documents for meetings, and coordinating travel arrangements. You will also assist with audit projects by conducting research, reviewing policies and procedures, and external regulatory documents to create foundational documents.In this role, you will need to be highly organized, efficient, and detail-oriented. You will also need to be able to maintain confidentiality and work independently and as part of a team.
Responsibilities
The Executive Assistant's responsibilities include, but are not limited to, the following:

Provide administrative support to the executive, including writing and editing emails, drafting memos, and preparing communications.
Maintain accurate and up-to-date records.
Assist in performing minor auditing tasks.
Organize and manage meetings, including scheduling, sending reminders, and coordinating catering when needed.
Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
Update the internal audit department website as needed.
Assist in the team in perform quality control on audits.
Assist with enterprise risk management (ERM) for all entities.
Complete special projects assigned by the internal audit executive.
Create audit committee and ERM PowerPoint presentations as assigned by the internal audit executive.
Perform monthly issues tracking.
Assist in the recruitment of interns and monitor the daily activities of the internship program.
Qualifications
Education and Experience:

Bachelors Degree required or an equivalent combination of education and related work experience.
At least two years of experience in administrative work or related field.
Skills:

Demonstrated proficiency in communication (written and verbal) is required.
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook is required.
Accuracy and productivity in completing tasks is required.
Strong attention to details is required.
A high degree of interpersonal competency, professionalism, diplomacy, judgement and discretion is highly preferred.
Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues is highly preferred.
Ability to solve complex problems and meet deadlines is required
Exceptional analytical, problem solving skills, collaboration and matrix management skills is required.

Working Conditions:

Extensive use of computers.
Extensive time sitting and standing.
Able to move up to 5 lbs.
Travel:

10% to various Touro locations.
Maximum Salary
USD $75,000.00/Yr.
Minimum Salary
USD $60,000.00/Yr.
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Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.