Administrative Assistant II

4 weeks ago


Boston, Massachusetts, United States Bunker Hill Community College Full time
Location: Boston, MA Category: Classified Staff Posted On: Wed Feb Job Description:

The Division of Online Learning and Instructional Innovation/AIDE is seeking an organized professional who is comfortable working in an office environment to provide administrative and clerical support, including, but not limited to, maintaining files and updating records, and documentation of budgetary requests and their status. Communicate and respond tactfully and confidentially with students, faculty, and staff about questions and concerns and refer them to appropriate college resources. Manage and update databases, collection of data, and adherence to reporting requirements for the department.

Specific Duties:

  • Manage AIDE phone and calendars, scheduling appointments.
  • Manage the AIDE email folder, responding to basic questions, forwarding emails to appropriate offices for response and distributing queries to appropriate AIDE staff.
  • Managing office inventory, ordering supplies, and monitoring the office budget.
  • Manage AIDE's course development and Professional Development records - receive the documents and upload the completion information into Faculty records in Colleague.
  • Manage the AIDE Calendar as directed by the Leadership Staff, as well as moderate the monthly meeting.
  • Submit requests for departmental website updates to the Integrated Marketing and Communications department at the direction of the Dean and leadership staff.
  • Manage and track the updating of Standard Operating Procedures (SOPs).
  • Manage and track Personnel Action Forms (PAFs)
Job Requirements:
  • Two years of full-time or equivalent part-time experience in office management, office administration, business administration or business management or an associate degree in business administration, business management or public administration.
  • Experience with standard office practices: proficiency with Microsoft Office Suite, attention to detail, ability to communicate effectively orally and in writing, excellent organizational, interpersonal and customer-service skills.
  • Proven ability to work with a diverse faculty, staff and student population.
  • Ability to work a standard week of Monday - Friday 9:00 a.m. - 5:00 p.m.

Preferred Qualifications:

  • Bachelor's degree in office administration, business management, or similar.
  • Three to five years of full-time experience in office administrative work.
  • Experience using a Student Information System (SIS) like Colleague or Banner
  • Experience using Microsoft Sharepoint
  • Experience working in a community college or other institution of higher education.
Additional Information:

Salary: $2,200.91 bi-weekly

Closing Date: February 27, 2024

PI




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