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Records Manager

4 months ago

Salt Lake, Utah, United States State of Utah Full time


If you like to work independently and exercise judgment in office specialties and perform complex tasks, then this job is for you The Department of Public Safety, Bureau of EMS is looking for a Records Manager to provide clerical and administrative support located at the EMS offices located in the Department of Public Safety Headquarters in Taylorsville.

Principle Duties
As a valued member of our team, you will provide office support at the Bureau of EMS. This will require specialized office skills plus, comprehensive knowledge of pertinent rules, regulations, polices and procedures.

  • Position is 40 hours per week
  • Dealing with staff and public exchanges requiring thoughtful communication and positive interpersonal skills
  • Processing a variety of agency documents some of which are confidential by reviewing for accuracy and completeness, updating information, and evaluating against policy
  • Providing the public and others with information and assistance as needed
  • Maintaining and creating files or record-keeping systems
  • Sorting, labeling, filing, and retrieving documents, or other materials
  • Supporting agency staff with administrative tasks such as travel arrangements, travel reimbursements, group gathering requests, meeting arrangements, meeting agendas meeting recording and minutes
  • Submitting travel reimbursements for committee members needing reimbursement.
  • Providing administrative assistance for events and event coordination
  • Processing GRAMA requests as Point of Contact for GRAMA
  • Receiving, researching, and responding to incoming questions
  • Providing information, explaining policy and procedures, and facilitating a resolution.
  • Writing/originating correspondence, documentation, and other written communication
  • Processes payments for staff and files timely financial paperwork as required.
  • Assist with other tasks as assigned
The Ideal Candidate
The model candidate for this position is someone who:
  • Has professional customer service skills
  • Has great communication skills
  • Has computer skills with Word, Excel, Google Suite etc.
  • Knows how to deal with people in a manner which shows sensitivity, tact and professionalism
Why Should You Join Our Team
We offer the work life balance, opportunities for growth and the upward mobility you've been searching for Affordable premiums for health, dental, vision benefits that begin on your first day of employment. Division employees annually enjoy 11 paid holidays while also accruing sick and annual (vacation) leave.
  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc..
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work..