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Project Coordinator

3 months ago

Chicago, Illinois, United States VelocityEHS Full time

THE OPPORTUNITY:
This remote opportunity is open to candidates residing anywhere in the United States or Canada.
We are seeking a Project Coordinator to join our Managed Services team. The Project Coordinator is responsible for leading and executing services projects for VelocityEHS's suite of products / services. As Project Coordinator you will work on a variety of project types, including but not limited to implementation of VelocityEHS's suite of products, (i.e., SSO implementation, translation services, etc.), service-specific projects (i.e., Chemical Management services and Authoring services), and within those domains coordinating services projects that are high in complexity and/or volume.
You have experience in a customer facing role within a services organization / department, working directly with clients and internal teams to deliver specific services, working within specific contractual requirements. This role will require an internal/external customer focused mindset, in addition to keeping all project team members on track with deliverables throughout each project. You are an effective communicator, solutions oriented, exceptionally organized and preferably, have experience in a SaaS environment. As Project Coordinator, you will understand the importance of consistent delivery across projects delivered by the team, follow existing processes (and help to improve), and are able to support team objectives and company goals.
The VelocityEHS work environment is dynamic, innovative, and entrepreneurial. We have a results oriented culture that demands intelligence, teamwork, and follow-through. If you have these qualities and are a self starter with a passion for process and a strong work ethic, then this is the job for you - check out the details below and apply now.
Primary Duties and Responsibilities

  • Leads, manages, and integrates day to day execution of project activities in accordance with contract requirements and ensures technical, schedule, cost, and financial performance
  • Coordinates multiple projects simultaneously, balancing and prioritizing competing demands for quality, time and cost for each project
  • Plans and coordinates the work of internal project team members, Subject Matter Experts, and Clients
  • Conducts project status meetings and provide regular status reports to clients, including meeting minutes, action logs, risk identification and identifying opportunities to support Change Management activities for our client's organizations
  • Maintains internal documentation, including updates to project schedules, notes and revenue tracking
  • Works directly with clients to ensure alignment of services purchased, and ensures that services delivered meet the client's requirements and goals, while adhering to system capabilities and services offered
  • Contributes to the success of the Managed Services Teams, by collaborating and contributing to development of SOP's, procedures, processes and/or workflow documentation
  • Manages project milestones and timelines while documenting progress and other pertinent information

Minimum Skills and Qualifications

  • 1-3 years of related professional experience, preferably in a project/team role (or 2-5 years without a Bachelor's degree)
  • Working knowledge of EHS, including Hazardous Communication
  • Experience in a Software as a Service environment
  • Currently working towards a Bachelor's degree / Diploma in Business, Information Technology or relevant education / experience required
  • Understanding of proper Document Management and Document Governance practices
  • Strong verbal and written communication skills
  • Proficient with Microsoft Office products (Outlook, Word, PowerPoint, Excel, SharePoint, etc.), working knowledge of Adobe Acrobat (PDF) documents and format, in addition to Project Management tools (i.e., MS Project, Asana, Workfront, etc.
  • Experience working in a remote-friendly company, using online tools and software to coordinate projects and daily work
  • Detail-oriented, multi-tasking working style, coordinating multiple projects at once, while consistently reviewing / updating priorities as required
  • Collaborative approach and team-player mentality
  • Ability to adopt new processes and ways of thinking to align with both team and company objectives, embraces change and can support new initiatives
  • Customer-focused approach; take full ownership of the project, customer questions and/or concerns and follows through to completion

Preferred Skills and Qualifications

  • Experience and/or education in Project Management Methodology
  • Process Mapping experience an asset
  • Understanding of software development principles and processes including agile and scrum methodologies
  • Empathy and ability to identify with a user mindset and understand business needs

Who is VelocityEHS?
VelocityEHS is the largest and fastest-growing environmental, health, safety (EHS) and sustainability software company in the world. Relied on by more than 10 million users worldwide to drive operational excellence and achieve outstanding outcomes, VelocityEHS is the global leader in true SaaS enterprise EHS & ESG technology. The VelocityEHS Accelerate Platform is the definitive gold-standard, delivering best-in-class solutions for managing ESG, Safety, Industrial Ergonomics, Control of Work, Health, Operational Risk and Environmental Compliance.
Our customers include the world's most esteemed Fortune 1000 corporations. From manufacturing to food & beverage, from chemicals to pharmaceuticals, we've worked with them at every level, from the boardroom to the shop floor. We still operate with the same start-up mentality that has made us the leading cloud EHS company and offer each and every employee the opportunity to grow and reach their full potential.
What are the Benefits and Perks of working at Velocity EHS?
You and your loved ones will be supported with a competitive and comprehensive benefits package. Below are some highlights for eligible employees, or you can review all our perks and benefits by visiting our career page

  • Generous time off programs
  • Medical/dental coverage, retirement (with employer match)
  • Parental leave plans for all family types
  • Job shadowing programs and one-on-one coaching opportunities
  • Tuition reimbursement for continuing education, advanced degrees, and certifications
  • Remote-first and flexible work schedule to fit your family's needs
  • Monthly stipend to make your home office more comfortable, productive, and successful
  • Corporate wellness and personalized preventative mental health care programs
  • Summer Fridays (Memorial Day through Labor Day enjoy a 6-hour workday every Friday)

We welcome and encourage diversity in the workplace. VelocityEHS is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting
Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. VelocityEHS does not accept unsolicited headhunters and agency resumes. VelocityEHS will not pay fees to any third-party agency or company that does not have a signed agreement with VelocityEHS.
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