Sr. Project Executive Administrator

2 months ago

Minneapolis, Minnesota, United States Cannon Design Full time

CannonDesign has an exciting opportunity for a Sr. Project Executive Administrator based in St. Louis, Chicago, Rochester, or Minneapolis.

If you think your skills and experience make you a good match for this position, we'd love to hear from you. We're looking for creative, curious, empathetic people to join our Living-Centered Design movement.

ABOUT OUR FIRM

CannonDesign is an integrated design solutions firm focused on helping people continuously flourish. Whether designing for innovations in health, new scientific discoveries, equity in education or the next big idea in business, we use our Living-Centered Design approach to help organizations realize widespread change. Our ability to design transformational places, plans, and strategies is why Fast Company named us a World Changing Company and one of the most innovative design firms in the world.

ABOUT THE ROLE

You will provide administrative support to senior leadership of the project. This role will be done working in the office and on project sites as required.

WHAT YOU WILL DO

  • Responsible for the preparation of internal and external communication including written project documentation.
  • Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare a weekly project status email.
  • Prepare project team memos and project presentations and reports.
  • Take and transcribe project meeting notes.
  • Support the project leaders in reviewing project/program performance.
  • Research legacy projects to facilitate closeout.
  • Monitor flow of processes across the program/project (including information, and practice integration and provide research and feedback as necessary.
  • Manage and coordinate the workload of an administrative team.
  • Prepare complex spreadsheets and database work in various database tools.
  • Maintain project records including key project data and financial data.
  • Maintain project logs for correspondence, contracts, and other documents as needed.
  • Work with individual Project Managers to prepare approvals for additions to the scope of work and approve and process payments for our services.
  • Maintain project files according to firm standards.
  • May assist with other marketing-related tasks including proposal presentations when requested.
  • Support project proposal and contracting effort.
  • Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
  • Organize and set up onsite client meetings as needed.
  • Assist in report generation.
  • Coordinate with Project Controller and Accounting for leadership engagement and reporting.

ABOUT YOUR QUALIFICATIONS

  • Qualified candidates will have a minimum of 20 years of experience performing in marketing and administrative support roles.
  • Associates degree in a related field is required. Bachelor's degree with some legal administrative or paralegal background preferred.
  • Experience working in the architecture/engineering/interior design industry required.
  • Experience working with executives, senior-level teams, and interface with clients a must.
  • Strong verbal and written communication skills as well as presentation skills.
  • Ability to work in a team setting, strong time management, and organizational skills.
  • Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
  • Strong proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint. InDesign experience preferred.
  • Professional business attire required to attend client meetings.
  • Travel as needed.

ABOUT WORKING HERE

  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
  • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups, and other community advocacy initiatives.
  • We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.

For a general overview of our benefits, please visit our careers page.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign recognizes the value of diversity in our workforce. We are committed to equal opportunity. We consider all qualified employment applicants without regard to race, religion, color, gender, age, national origin, sexual orientation, gender identity, partnership status, protected veteran status, disability, or any other status protected by federal, state, or local law. Individuals who hold legal work authorization applicable to employment at CannonDesign in the United States will be considered without regard to citizenship/alienage.

  • Administrative Executive

    4 days ago

    Minneapolis, Minnesota, United States Jobot Full time

    Position Overview:We are seeking an Administrative Executive to provide essential support to our leadership team. This role is pivotal in ensuring smooth operations and effective communication within the organization.Key Responsibilities:Calendar Management: Oversee the scheduling of meetings, appointments, and travel logistics for executives.Communication...

  • Executive Administrative Specialist

    1 week ago

    Minneapolis, Minnesota, United States First International Bank & Trust Full time

    Executive Administrative Specialist at First International Bank & TrustBecome a vital part of a family-owned community bank that has been celebrated as one of the top workplaces by Prairie Business Magazine for ten consecutive years. We are currently on the lookout for an Executive Administrative Specialist to provide essential support to the President of...

  • Executive Project Manager

    3 months ago

    Minneapolis, Minnesota, United States Avivo Full time

    Job DetailsJob Location 1900 Chicago Ave Minneapolis MN MINNEAPOLIS, MNPosition Type Full TimeEducation Level High School Diploma/GED Salary Range $ $34.28 HourlyJob Shift DayJob Category AdministrationDescription Join Avivo in Transforming Lives: Become an Executive ProjectManager Do you know, you have the power to change the course of someone's life?...

  • Executive Administrative Coordinator

    1 week ago

    Minneapolis, Minnesota, United States Emerald Blue Omni Workspace Full time

    Position OverviewSalary: $60,000 annuallyBenefits: Comprehensive medical, dental, and vision coverage, short and long-term disability, company-paid life insurance, 401k with matching contributions, paid time off, sick leave, holidays, and additional perks.The role of the Executive Administrative Coordinator serves as the essential point of contact for...

  • Executive Personal Administrative Assistant

    2 months ago

    Minneapolis, Minnesota, United States Steele Recruiting Full time

    Steele Recruiting LLC is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.With nearly 20 years in recruitment, we have a solid reputation for quality...

  • Senior Project Administrator

    1 month ago

    Minneapolis, Minnesota, United States Metropolitan Council Full time

    WHO WE ARE This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin. We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional...

  • Executive Assistant to CHRO

    3 weeks ago

    Minneapolis, Minnesota, United States Apogee Enterprises Inc Full time

    Apogee Enterprises Inc.The Executive Assistant will provide expert and proficient administrative support to the Chief Human Resources Officer (CHRO) and Chief Information Officer (CIO). This role will be responsible for independently performing complex and diverse administrative duties and project support while taking a proactive approach to anticipate and...

  • Construction Project Administrator

    1 week ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a talented Construction Administrator to join our dynamic team. Key Responsibilities: * Manage the construction administration process for various projects. Supervise administrative functions on projects and ensure adherence to construction documentation standards. Facilitate document updates and project...

  • Construction Project Administrator

    1 week ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a skilled Construction Administrator to join our dynamic team. Key Responsibilities: * Manage the construction administration phase across various projects. Supervise administrative functions on projects and ensure adherence to construction documentation standards. Facilitate document updates and project...

  • Construction Project Administrator

    1 week ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a skilled Construction Administrator to join their dynamic team. Key Responsibilities: * Manages the administrative aspects of various construction projects. Oversees project administration tasks and ensures adherence to construction documentation standards. Facilitates document updates and project evaluations,...

  • Sr. District Sales Manager

    4 weeks ago

    Minneapolis, Minnesota, United States Red Bull North America Full time

    The Sr District Manager's main priority is managing and leading a group of District Sales Managers within a defined profit center location that are accountable for in store execution through a set group of key customers. The Sr District Sales Manager will also be responsible for the coaching and development of their respective teams. The Senior District...

  • Administrative Executive

    1 week ago

    Minneapolis, Minnesota, United States Lockton Companies Full time

    About the Role:At Lockton, we are dedicated to empowering our team members to reach their fullest potential. Our culture thrives on curiosity, proactive engagement, and a commitment to continuous improvement. We value excellent service to our clients and active contributions to our communities.Department: Founders SeriesEmployment Type: Full-timeWork...

  • Construction Project Administrator

    1 week ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a talented Construction Administrator to join our dynamic team. Key Responsibilities: * Manage the construction administration phase for various projects. Supervise administrative functions on projects and ensure adherence to construction documentation standards. Facilitate document updates and project...

  • Construction Project Administrator

    3 days ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a talented Construction Administrator to support our operations in the construction sector. Key Responsibilities: * Manages the administrative aspects of various construction projects. Oversees project administration and ensures adherence to construction documentation standards.Facilitates document updates and...

  • Construction Project Administrator

    7 days ago

    Minneapolis, Minnesota, United States Strom Minnesota Full time

    Strom Engineering Minnesota is seeking a skilled Construction Administrator to join our dynamic team. Key Responsibilities: * Manage the construction administration process for various projects. Oversee project administration activities and ensure adherence to construction documentation standards. Facilitate document updates and project evaluations,...

  • Project Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARYMortenson is currently seeking a Project Administrative Assistant for our Solar...

  • Project Administrative Assistant

    1 month ago

    Minneapolis, Minnesota, United States Mortenson Construction Full time

    ABOUT MORTENSONAs a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARYMortenson is currently seeking a Project Administrative Assistant for our Solar...

  • Executive Administrative Coordinator

    1 week ago

    Minneapolis, Minnesota, United States BGM Group Full time

    Position OverviewSalary: $26-$32/hourAbout BGM Group:BGM Group provides a comprehensive suite of advisory, audit, accounting, and tax services tailored to meet the diverse needs of entrepreneurs, business owners, organizations, and individuals. Our approach is proactive; we not only address challenges but also foresee needs, offering insightful solutions...

  • Site Project Administrator

    7 days ago

    Minneapolis, Minnesota, United States Jobot Full time

    Exciting Opportunity for a Construction Project CoordinatorAbout Jobot:Jobot is a reputable general contracting firm known for its strong workplace culture and teamwork. We are dedicated to executing projects that positively impact the community. We are currently in search of a skilled Construction Project Coordinator to enhance our team and contribute to...

  • Project Execution Coordinator

    7 days ago

    Minneapolis, Minnesota, United States Jobot Full time

    Construction Project Coordinator RoleAbout Jobot:Jobot is a reputable general contracting firm known for its collaborative work environment and commitment to community-focused projects. We are currently in search of a skilled Construction Project Coordinator to become an integral part of our team and contribute to our ongoing success.Benefits of Joining Our...