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Contract Administrator

3 months ago

Washington, Washington, D.C., United States Washington Metropolitan Area Transit Authority Full time
Minimum Qualifications:

Graduation from an accredited college or university with a Bachelor's Degree in Procurement or a bachelor's degree in Business, Construction, or a related field with up to one (1) year of working experience in the purchasing/contracting area, treasury, accounting or other related business or construction field.

Or, an equivalent combination of post high school education and four (4) years of working experience in the purchasing/contracting area, treasury, accounting or other related business or construction field.

License:

Certification from an accredited procurement program such as the National Institute of Government Purchasing (NIGP) or certification from another such program(s) as deemed appropriate is desirable but not required at the time of hire. NIGP certification as a CPPB is required within the first 18 months post hire.

Medical Group:

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary/Duties:

This is an entry level contracting position responsible for the technical, administrative purchasing work in the Office of Procurement and Materials. The incumbent is responsible for performing all purchasing activities within delegated contracting authority thresholds from "cradle to grave" including acquisition planning, solicitation preparation, source selection, contract award and administration, ordering and close out. Incumbent prepares solicitations, amendments, awards and modifications for assigned requirements; reviews-and evaluates contractor submissions and performance. Incumbent awards purchase orders and contracts with individual Contracting authority up to $150,000 and prepares and awards contracts for Contracting Officer's signature up to $1,000,000. Incumbent may place orders against existing Indefinite Delivery Indefinite Quantity (IDIQ) contracts and Basic Purchasing Agreements (BPAs) up to the specified ordering limit. The incumbent in this class works under the direct supervision of a Contract Manager.

Works closely with the Contract Manager to include, but not limited to, the following: Reviews procurement requests for materials and services, determines the adequacy of technical specifications and/or scope of works, reviews independent cost estimates for reasonableness and all other procurement package documentation for completeness and acceptance. Advises, assists and coordinates related matters with customers to ensure timely, cost effective and legally sufficient procurement results. Analyzes customer requirements and identifies proper procurement method based on Authority estimate. Works with customers to identify the proper contractual vehicle applicable for the goods/services requested.

Prepares a variety of purchasing solicitations including, but not limited to, Simplified Acquisitions, Request for Quotations, Request for Proposals, Invitation for Bids, Purchase Orders, Blanket Purchase Agreements and Order Releases. Prepares procurement records and files for management approval including, but not limited to, Price and Cost Analysis and Pre and Post Negotiation Position Memorandums, Award Packages for contract actions up to $1,000,000.

Negotiates with prospective vendors to establish the most favorable price and terms for the Authority.

Prepares preliminary determinations of responsiveness and responsibility on contract actions. Performs price/cost analysis and resolves discrepancies in material, price over/under shipments and erroneous freight charges with contractor personnel.

Awards and administers orders for a variety of delegated supply and equipment items including special purpose, custom-made and items not readily available from local, national and international sources.

Monitors open purchase orders and contracts for compliance with delivery schedules, performance and other terms. Recommends cancellation of orders, communicates to customers manufacturer delays or other circumstances affecting operational requirements. Closes issued or delegated purchase orders and contracts.

Compiles data and prepares reports on procurement backlog, past due reports, purchase order/contracts awards and procurement administrative lead time as required. Ensures data is entered into automated database. Inputs and retrieves purchasing information from a variety of automated procurement and materials management systems.

Attends meetings, conferences, seminars, training and other technical programs to stay abreast of changes in-the-procurement field and applicable regulations;-participates-in-special task forces and groups related to procurement policies and procedures. Is required to obtain a CPPB certification from the NIGP within 24 months of hire.

Prepares correspondence, procurement forms, solicitations and reports. Must also prepare and electronically transmit any and all related procurement solicitation documents for advertisement.

As procurement specialist for assigned commodity/materials area, meets with customers to develop acquisition strategies. Analyzes forecasting methods, seasonal requirements, strategically sourced purchases, cooperative purchases and Federal supply schedules.

Disseminates information regarding the Disadvantaged Business Enterprise Program and the Small Business and Local Preference Program.

Assembles contract files and drafts findings of fact and CO final decisions. Evaluates and conducts investigations regarding contractor claims, protests and disputes.

The above duties and responsibilities are not intended to limit specific duties and responsibilities of any particular position. It is not intended to limit in any way the right of management to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

    Closing

    WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

    This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.