Administrative Assistant, Global Policy
1 month ago
Role Summary
As the Administrative Assistant (GPPA), you will provide administrative support to the Global Market PPA Lead and the Worldwide Operations Lead. You will help coordinate internal and external meetings, travel arrangements and expense reports; manage team calendars; support vendor contracting and management; and undertake other administrative tasks as directed. You will support other groups within GPPA when needed.
ROLE RESPONSIBILITIES
- Manage team calendars, schedule meetings, and handle logistics for virtual and in-person events.
- Arrange travel itineraries, visa applications, and expense reimbursements for the Global Markets PPA Lead and the Worldwide Operations Lead.
- Maintain and update project management documentation.
- Draft vendor service agreements, create purchase orders, and facilitate vendor credentialing in line with Pfizer policies.
- Collaborate with other administrative assistants and Pfizer colleagues to facilitate cross-functional communication and coordination.
- Perform other administrative duties as assigned by the Global Markets PPA Lead and the Worldwide Operations Lead.
QUALIFICATIONS
- 5+ years of experience with relevant experience in project management, operations and technical systems described above. Bachelor's degree preferred.
- Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, and Teams. Experience with Concur, Ariba and other Pfizer systems and tools preferred.
- Fluency in English with excellent written and verbal communication skills.
- Excellent organizational and time management skills, with the ability to prioritize and multitask. Comfortable working with tight deadlines.
- Self motivated, proactive and able to work independently.
- Candidate should have a high level of integrity and discretion, including the ability to handle sensitive and confidential information with professionalism and respect.
Work Location Assignment: On Premise
The salary for this position ranges from $34.71 to $60.85 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | ). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
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