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Administrative Assistant

3 months ago

New York, New York, United States Global Elite Group Full time

Station Administrator – Aviation Security Company

John F Kennedy International Airport- Jamaica, NY

Top Reasons Why You Want to Work for Global Security Consulting as a Station Administrator:

· We are the premiere boutique Aviation Security company, and leaders in our industry

· Team collaboration with transparency and group input

· Nurturing and challenging work setting that allows you to identify and hone your strengths wile growing your skill set

· Employee engagement, ongoing training, and opportunities for advancement

· Working at the airport is an exciting and ever-changing environment

· Play an integral role in protecting the traveling public, and providing a pleasant experience at the airport

Who will you be working with:

A diverse group of ambitious professionals that aspire to be leaders in their industry.

Essential Functions (include but not limited to): Basic administrative work; data entry; aid in the new hire on-boarding process by updating computer systems, scheduling badging appointments, etc.; maintaining employee files by scanning, sending, filing employee documents; aid in compliance; aid in payroll processing and sometimes distribution; dissemination of information to and from employees and management/HQ; basic office reception work (greeting and checking in guests, answering calls, etc.); uniform distribution

Main responsibilities (include but not limited to):

  • Greet clients, guests, and visitors with a positive and helpful attitude
  • Answer and direct phone calls- taking care to escalate urgent matters appropriately
  • Ensure compliance with security measures for office access and announce guests appropriately to the person they are requesting to see- maintain positive control of all visitor badges
  • Maintain, organize, and order general office and kitchen supplies- ensuring our corporate team has everything they need to succeed
  • Maintain the cleanliness and over all organization of all general and shared use spaces within the corporate office (kitchens, conference rooms, training rooms)
  • Communicate with building maintenance to ensure timely handling of all facility management issues
  • Assisting with the entry of training and operational payroll hours
  • Manage Airport badging process for all new hires
  • Manage digital personnel files in HRIS (identification, attendance, and performance counseling)
  • Assisting with maintaining accurate, and up to date training reports and certificates and for all airports
  • Liaise with Program Manager and Training Department to follow up on various training department needs

Experience & Qualifications:

  • Strong passion for Aviation and/or Security industry
  • A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees.
  • HS Diploma or G.E.D
  • Must be 18 years of age or older
  • Must be legally authorized to work in the United States and have IDs needed to verify
  • Must have great intrapersonal skills and be able to communicate effectively at various social levels across many diverse cultures
  • Willing and able to participate in a drug test (either pre-employment or random) with negative results
  • Must be willing to pass a 10-year verifiable background check (employment, education, criminal and personal references)
  • Must have experience working with basic office equipment (copier, scanner, fax, printer)
  • Must be proficient with Microsoft Office and Outlook
  • Must obtain and maintain throughout course of employment a valid SIDA badge

Sensory Requirements: must be able to look at computer screens for extended amounts of time. Must have adequate sight with or without the use of corrective lenses; adequate hearing is also required for phone communications.

Environmental: Indoor office setting

Mathematical Skills: Moderate level mathematical reasoning. The ability to analyze data and review documentation for errors in entry or tabulation.

Language Skills: Excellent verbal and written communication skills. Skilled in writing grammatically correct industry specific technical content suitable for report writing, legal documentation, and employee notifications. A proactive thinker with an outgoing personality who is comfortable speaking in front of groups and interacting with company colleagues and employees.

Reasoning Ability:

  • Must understand their role as an administrator, and exhibit sound judgment and decision making as it applies to their responsibility
  • They must have the ability to follow directions and outlined policies and procedures.
  • Must comply with HR, legal, and ethical policies
  • Must include appropriate people in decision making
  • Ability to prioritize effectively
  • Must be able to distinguish and know how to appropriately handle confidential information
  • Excellent time management skills with the ability to multi task in a fast paced environment

Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.