Executive Assistant

2 months ago

Needham, Massachusetts, United States SharkNinja Full time

Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.


The Executive Assistant is an administrative business partner to the Information & Technology and Business Transformation departments.

Duties and Responsibilities:

  • Be a trusted business partner to a C-Suite, EVP, and her leadership team of several SVP level executives in Needham.
  • Serve as a liaison to others, both within and outside the department and/or company.
    • Point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, room needs, etc.
    • Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
  • Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters. Be flexible as we are asked to handle urgent scheduling requests for the business almost daily.
  • Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
  • Carry out special projects and assignments from coordination and planning to execution.
  • Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
  • Travel management: Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way ie: flight changes, cancelations etc.
  • Order lunches through caterers/local vendors and plan other meeting details.
  • Assist HR, Facilities and IT with new hire requests and seating plans.
  • Assist with office organization.
  • Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
  • Be available after hours and for last minute requests.

Qualifications:

  • Bachelor's Degree or at least 5 years of Executive Assistant work experience.
  • Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations. Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
  • Strong attention to detail and accuracy/integrity of data required.
  • Must be able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude.
  • A highly motivated and self-directed individual with excellent verbal and written communication skills.
  • Must have excellent interpersonal and organizational skills.
  • Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
  • Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
  • Excellent judgement and ability to handle confidential and delicate matters.
  • Able to work in a team environment, and occasionally work a flexible schedule.

At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja's innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA.


YOUR ROLE in leading our SUCCESS DRIVERS & representing our UNIQUE MINDSET

  • Lead us to be "RARELY SATISFIED"
  • Make things better each day; "PROGRESS OVER PERFECTION"
  • Use your knowledge of our consumer, understand that "DETAILS MAKE THE DIFFERENCE"
  • Deliver something great; "WINNING IS A TEAM SPORT"
  • Be clear and honest, "COMMUNICATING FOR IMPACT"

Explore SharkNinja:

Instagram

LinkedIn

SharkNinja's Candidate Privacy Notice can be found here:


We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability, or any other class protected by legislation, and local law. SharkNinja will consider reasonable accommodations consistent with legislation, and local law. If you require a reasonable accommodation to participate in the job application or interview process, please contact SharkNinja People & Culture at

  • Senior Partner Success Executive

    5 days ago

    Needham, Massachusetts, United States Tripadvisor Full time

    Job OverviewAbout TripadvisorTripadvisor is the premier platform for travel experiences, dedicated to helping travelers create unforgettable memories. With an extensive catalog of over 300,000 experiences, from leisurely tours to thrilling adventures, we make it easy for travelers to find and book their next journey. Our mission is to enhance the travel...

  • Senior Partner Success Executive

    5 days ago

    Needham, Massachusetts, United States Tripadvisor Full time

    Job OverviewAbout TripadvisorTripadvisor is a premier platform for travel experiences, dedicated to helping travelers create unforgettable memories. With a vast selection of over 300,000 travel experiences, from simple tours to thrilling adventures, we make it easier than ever to enhance your journey. Our commitment to flexibility and last-minute...

  • Assistant General Counsel

    1 month ago

    Needham, Massachusetts, United States SharkNinja Full time

    Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.Our...

  • Senior Business Relationship Executive

    5 days ago

    Needham, Massachusetts, United States Needham Bank Full time

    Job OverviewPosition Summary: Assess, authorize, or recommend the approval of commercial financing. Guide clients on their financial status and payment strategies.KEY RESPONSIBILITIESDevelop, nurture, and sustain a substantial portfolio of small business connections.Establish relationships that are financially sound, rich in deposits, and aligned with the...

  • Marketing Coordinator

    4 hours ago

    Needham, Massachusetts, United States Clarks Full time

    Job Summary:The Marketing Coordinator will play a key role in driving the North American Clarks business, focusing on wholesale account marketing needs within the upper tiered distribution channels. This role will also support additional responsibilities in assisting with brand marketing and partnership execution tasks.Key Responsibilities:Support wholesale...

  • Senior Partner Success Strategist

    5 days ago

    Needham, Massachusetts, United States Tripadvisor Full time

    Job OverviewAbout TripadvisorTripadvisor is a premier platform for travel experiences, dedicated to helping travelers create unforgettable memories. With a vast selection of over 300,000 experiences ranging from simple tours to adventurous activities, we aim to make every journey extraordinary.We are currently seeking a skilled Senior Partner Success Manager...

  • Senior Financial Auditor

    5 days ago

    Needham, Massachusetts, United States Kelly Vitale Raffol LLC Full time

    Job OverviewWe are in search of a highly competent and committed professional to become a part of our Firm. As a financial statement auditor, you will be instrumental in ensuring the integrity, precision, and compliance of non-profit entities. Your main duty will be to execute thorough and independent audits of our non-profit clients' financial statements...

  • Family Support Coordinator

    6 days ago

    Needham, Massachusetts, United States Charles River Center Full time

    Family Support Coordinator Job OverviewThe Family Support Coordinator position at Charles River Center focuses on assisting families of individuals with intellectual and developmental disabilities, including autism, within the community.Design and execute individualized support objectivesEngage collaboratively with individuals, caregivers, and...

  • Manager, Data Science

    3 weeks ago

    Needham, Massachusetts, United States SharkNinja Full time

    Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.Job...

  • Team Operations Supervisor

    5 hours ago

    Needham, Massachusetts, United States GardaWorld Full time

    Operations Lead GardaWorld is at the forefront of cash management solutions, providing comprehensive services throughout the cash supply chain. Our offerings include secure transportation, cash management, vault processing, forecasting, and ATM services. With the largest fleet of armored vehicles in the industry and a network of skilled professionals,...

  • Email Marketing Specialist

    3 weeks ago

    Needham, Massachusetts, United States TripAdvisor Full time

    About ViatorViator, a Tripadvisor company, is the leading marketplace for travel experiences. We believe that making memories is what travel is all about. And with 300,000+ travel experiences to explore-everything from simple tours to extreme adventures (and all the niche, interesting stuff in between)-making memories that will last a lifetime has never been...

  • Receivables Management Specialist

    18 hours ago

    Needham, Massachusetts, United States Big Belly Solar LLC Full time

    Job OverviewAs a Receivables Management Specialist at Big Belly Solar LLC, you will play a crucial role in managing the billing and collections process. Your responsibilities will include:Overseeing the monthly invoicing cycle to ensure customers receive accurate and timely bills.Building strong relationships with key stakeholders and acting as the primary...

  • Elementary Afterschool Arts and Sports Educators

    5 days ago

    Needham, Massachusetts, United States The Tobin Family of Schools Full time

    Position OverviewThis is a part-time, on-site role with hours typically from 1:30 PM to 6 PM or 3 PM to 6 PM, available Monday through Friday, with flexibility for 2 to 5 days per week.About the Role: We are seeking enthusiastic individuals who are passionate about engaging with children and have unique interests in areas such as arts, athletics, music, and...

  • Senior Financial Analyst

    2 days ago

    Needham, Massachusetts, United States Shark|Ninja Full time

    Job SummaryThe Senior Financial Analyst will play a critical role in supporting global consolidation, reporting, and analysis at SharkNinja. This position will be responsible for identifying key trends, variances, risks, and opportunities, and will work closely with the Director of FP&A to drive business growth and improvement.Key ResponsibilitiesSupport the...

  • Sr Manager, Global BI Data

    2 months ago

    Needham, Massachusetts, United States SharkNinja Full time

    Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they...

  • Child Behavioral Support Facilitator

    2 hours ago

    Needham, Massachusetts, United States Walker Therapeutic & Educational Programs (Walker) Full time

    Child Behavioral Support Facilitator Position at Walker Therapeutic & Educational ProgramsDepartment: Needham Campus - Residential/Education Program (Res/Ed)Location: Needham CampusHours: Flexible Hours, weekdays and weekends, all shiftsClassification: Non-exemptRole Overview:Collaborate within a multidisciplinary team dedicated to addressing the social,...

  • Senior Corporate Paralegal, Global Commercial

    2 days ago

    Needham, Massachusetts, United States Shark|Ninja Full time

    About the RoleWe are seeking a highly skilled and experienced Paralegal to join our Global Commercial team at SharkNinja. As a Senior Corporate Paralegal, you will play a key role in assisting with commercial contracts globally, working closely with our business-minded attorneys to drive business outcomes.Key ResponsibilitiesAssist with the preparation,...

  • Director, HR Business Partner(Consumer Experience, Operations, IT, and Digital Experience)

    1 month ago

    Needham, Massachusetts, United States SharkNinja Full time

    Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.Job...

  • Program Coordinator – APAC NPD Commercial Readiness

    2 months ago

    Needham, Massachusetts, United States SharkNinja Full time

    Our purpose is to positively impact people's lives every day in every home around the world We work very hard to provide our consumers with high-quality, exciting 5-star products that make life easier. We thrive on passion and innovation and are looking for great people, with great ideas, who want to build the next big thing and develop while they do.The...

  • Senior Accounting Specialist

    5 days ago

    Needham, Massachusetts, United States Bigbelly Full time

    Position Overview We are looking for a dedicated Senior Accounting Specialist to contribute to our financial operations. The successful candidate will possess a strong background in reconciliations, month-end closing processes, revenue recognition, inventory valuation, and management of accounts payable and receivable. Key Responsibilities: Conducts...