Associate - Office

1 month ago

Irvine, California, United States Irvine Company Full time

Position Summary:


Supports the operations management leadership team (Senior Manager, Manager and Assistant Manager) by performing administrative and reporting functions, integral to the day to day management of assigned office properties.

Exhibits superior customer service in all communication with customers as the initial point of contact.

Job Duties:

  • Resolve customer service calls and requests; escalate requests that are above scope to Senior Associate.
  • Answer phone, distribute mail and prepare email and regular mail.
  • Verify phone and voice mail systems are working properly.
  • Activate and deactivate access cards and order keys.
  • Maintain a key sign in/out log for outside vendors.
  • Ensure that the management office is presentable at all times (high rise).
  • Maintain all office/kitchen supplies and inventory, including printers and copier if needed (high rise); issue purchase orders.
  • Maintain and distribute nightly security passdown logs (high rise).
  • Maintain and distribute janitorial logs (high rise).
  • Create general notices and communications to customers.
  • Monitor all customer service requests to ensure timely and efficient resolution.
  • May support Senior Associate with accounts payable and accounts receivable.
  • Coordinate with service providers as needed to ensure top quality work is performed in a timely manner.
  • Complete all general filing (electronic or paper).
  • Coordinate Conference Center usage.
  • Assist with move ins and move outs.
  • Update various databases, spreadsheets, and directories.
  • May review, audit, collect customer insurance certificates, and maintain compliance.
  • Maintain vacant suites and marketing materials.
  • May manage the new and existing employee hiring process to include, but not limited to, phone, computer, signage, and business cards (high rise).
  • Assist operations management team in facilitating customer events.
  • Provide administrative support to operations team as needed.

Minimum Qualifications / Other Expectations:

  • Zero to two years of relevant work experience
  • Proficient in Word, Excel and Outlook
  • Detail oriented and able to prioritize tasks
  • Customer service focused

Compensation:

Base Pay Range:
$ $33.99


Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:


Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We've evolved the traditional office to something much more: a modern working community.

Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about
Irvine Company, our
legacy and our
guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#LI-Onsite

  • Chief Executive Officer

    1 week ago

    Irvine, California, United States Association of Academic Museums & Galleries Full time

    Chief Executive Officer – Association of Academic Museums & GalleriesABOUT THE ASSOCIATIONThe Association of Academic Museums & Galleries is a dedicated nonprofit organization focused on enhancing the role of academic institutions in the arts and cultural sectors. Our mission is to promote collaboration, innovation, and excellence in the field, fostering...

  • Mortgage Loan Associate

    1 week ago

    Irvine, California, United States Lennar Homes Full time

    About UsAt Lennar Mortgage, we are passionate about facilitating homeownership and fostering personal growth, innovation, and diversity within our workforce. We pride ourselves on creating an environment where our associates can thrive and contribute to the success of our clients.Position OverviewThe Mortgage Loan Associate role is crafted to support branch...

  • Community Association Executive

    1 week ago

    Irvine, California, United States Seabreeze Management Full time

    Overview:Seabreeze Management Company stands as a premier property management organization, overseeing a varied portfolio that includes over 90,000 residential and commercial properties. Located in Aliso Viejo, California, Seabreeze has been dedicated to delivering an exceptional client experience to commercial common-interest developments and homeowners'...

  • Cleaning Services Associate

    4 days ago

    Irvine, California, United States Stanbridge University Full time

    Janitorial AssociateLocation: Orange County/Irvine, CAPosition Overview:Stanbridge University is in search of a motivated individual with strong communication and organizational abilities to fill the role of Janitorial Associate within our Maintenance department. This part-time position provides a valuable opportunity to become part of a respected and...

  • Cleaning Services Associate

    4 days ago

    Irvine, California, United States Stanbridge University Full time

    Janitorial AssociateLocation: Orange County/Irvine, CAPosition Overview:Stanbridge University is in search of a motivated individual with strong communication and organizational abilities to fulfill the role of Janitorial Associate within our Maintenance department. This part-time position presents a valuable opportunity to become part of a reputable and...

  • Cleaning Services Associate

    4 days ago

    Irvine, California, United States Stanbridge University Full time

    Position Title: Janitorial AssociateLocation: Orange County/Irvine, CAJob Overview:Stanbridge University is in search of a motivated individual with strong communication and organizational abilities to fill the role of Janitorial Associate within our Maintenance department. This position provides a unique opportunity to be part of a reputable and expanding...

  • Sales and Marketing Associate

    1 week ago

    Irvine, California, United States Experiential Group Full time

    Position OverviewJoin Experiential Group for a remarkable opportunity to enhance your skills in sales and client engagement as a Sales and Marketing Associate. This role is perfect for those looking to launch their career in marketing, advertising, and sales. We are in search of a friendly and motivated individual with outstanding interpersonal abilities to...

  • Senior Accounting Associate

    1 week ago

    Irvine, California, United States Jobot Full time

    Join Our Team as a Senior Accounting AssociateThis opportunity is hosted by Jobot.Are you the right fit? Consider applying by submitting your resume.Salary: $65,000 - $80,000 per yearAbout Us:**We are a well-established professional CPA Firm**With over three decades of experience, we are expanding our team and looking for a Senior Accounting Associate. If...

  • Cleaning Services Associate

    1 week ago

    Irvine, California, United States Stanbridge University Full time

    Position Title: Janitorial AssociateLocation: Orange County/Irvine, CAJob Overview:Stanbridge University is in search of a motivated individual with strong communication and organizational abilities to fulfill the role of Janitorial Associate within our Maintenance department. This role presents a valuable opportunity to become part of a reputable and...

  • Client Relations Associate

    1 week ago

    Irvine, California, United States Moen Incorporated Full time

    Client Relations AssociateJob OverviewAs a vital member of our Customer Service team, the Client Relations Associate is dedicated to delivering exceptional service that reflects the high standards of our esteemed brand. Our associates are committed to providing an unparalleled customer experience that sets us apart in the industry.Key ResponsibilitiesHandle...

  • Litigation Associate

    1 week ago

    Irvine, California, United States Jobot Full time

    Join a Leading Defense Litigation FirmA prominent women-owned law practice is seeking to expand its team of litigation associates across various locations in California.Established in 1989, this firm has a rich history of providing comprehensive legal services in defense litigation and transactional matters.With multiple offices, they serve a diverse...

  • Litigation Associate

    22 hours ago

    Irvine, California, United States HORTON, OBERRECHT & KIRKPATRICK Full time

    Firm OverviewHorton, Oberrecht & Kirkpatrick is a reputable insurance defense firm based in San Diego, California, specializing in handling various insurance defense matters throughout the state.Role SummaryThis is a full-time position for an Associate Attorney in the firm's Orange County office, requiring 2+ years of experience. The successful candidate...

  • Front Office Admin

    1 month ago

    Irvine, California, United States Marriott International Full time

    Additional Information Full-Time, Open Availability, Varied Schedule, Pay: $26.35/hourJob Number Job Category AdministrativeLocation Marriott Irvine Spectrum, 7905 Irvine Center Drive, Irvine, California, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION SUMMARYOur Property Administrative...

  • Facility Maintenance Associate

    2 days ago

    Irvine, California, United States ABM Industries Full time

    Become a Part of ABM Industries as a Facility Maintenance AssociateEnsure cleanliness and maintenance of various facilitiesPotential for advancement into supervisory positions within the organizationConduct cleaning operations in diverse environments such as educational institutions, healthcare facilities, and corporate officesResponsibilities may include...

  • Insurance Sales Associate

    1 week ago

    Irvine, California, United States Sullivan Curtis Monroe Insurance Svs LLC Full time

    Job TypeFull-timeDescriptionSullivan Curtis Monroe Insurance Services LLC is seeking driven sales professionals to join our Insurance Sales Associate Development Program, designed to cultivate them into accomplished Insurance Agents. This program offers comprehensive mentorship and training to equip the Insurance Sales Associate with the essential skills and...

  • Saturday File Clerk/Office Support Specialist for a Prestigious Law Firm

    21 hours ago

    Irvine, California, United States Law Offices of Samer Habbas Inc. PC Full time

    Job Opportunity**Job Summary**The Law Offices of Samer Habbas & Associates, PC is seeking a part-time Saturday receptionist/file clerk to join our dynamic team. This position is part-time, Saturdays with some part-time weekday hours, at our offices.Responsibilities**Front Desk Management**: Professionally manage a multi-line phone system with poise, ease,...

  • Experienced Audit Associate

    4 weeks ago

    Irvine, California, United States Forvis Mazars, LLP Full time

    General informationNameAudit - Experienced AssociatePosting TitleExperienced Audit AssociateRef #2232211Date PublishedWednesday, April 3, 2024CityIrvineStateCaliforniaCountryUnited StatesJob CategoryAudit/AssuranceOfficeLos Angeles CA (Forvis)Advertised LocationUS-CA-IrvineWorking timeFull TimeDescription & RequirementsThe Forvis Mazars audit team provides...

  • Litigation Associate Position

    1 week ago

    Irvine, California, United States Law Offices of Samer Habbas Inc. PC Full time

    Position OverviewWe are looking for a dedicated and skilled litigation associate to become part of our dynamic legal team. This role involves active participation in various stages of legal proceedings, from the initial case assessment to trial. The successful candidate will engage in a diverse array of personal injury litigation, including but not limited...

  • Global Transitions, Officer

    1 month ago

    Irvine, California, United States State Street Full time

    Who we are looking forState Street IMS is a division of State Street Global Service providing operations and middle office services to various investment managers. The IMS Transitions team provides client service and operational support for all portfolio events across PIMCO managed accounts. The Transitions team is often the first stop for client related...

  • Senior Accounting Associate

    4 days ago

    Irvine, California, United States Jobot Full time

    Position Available:We are seeking a Senior Accounting Associate to join our dynamic team. This role is essential for our continued growth and success.About Us:We are a well-established CPA firm with over three decades of experience, dedicated to providing exceptional accounting and advisory services. Our focus is on delivering tailored solutions to...