Subcontracts Administration Supervisor

Requisition ID: 277282

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: Houston, TX

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

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Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Thacker Pass is critical to the green energy transition in the United States. Situated on the largest known lithium deposit in the North America, the multi-billion-dollar mine and processing facilities will eventually produce more than 16 times the current U.S. yearly output of lithium.

The battery-quality lithium carbonate made at Thacker Pass will be enough to power nearly 1 million electric vehicles each year. Bechtel is proud to offer opportunities on this project of international significance.

Thacker Pass is hiring. We will need a full spectrum of engineering, project, and business professionals plus support services to enable successful completion. During your off time, enjoy mountain air and abundant outdoor recreation at Lake Tahoe; restaurants, shopping, and shows in Reno; or a little farther, northern California, Las Vegas, and Salt Lake City.

Join a diverse, global team making a difference, building a sustainable and responsible project that will deliver a critical material to the nation and economic benefits to the region.

Bechtel will have responsibility for the full EPC/CM scope.

Job Summary:

An exciting opportunity currently exists for an experienced Subcontracts Administration Supervisor to join Bechtel's Mining & Metals Thacker Pass Project team. Reporting to the Site Contracts Manager during the contract administration and construction phase, the role will entail contract formation and administration duties for both goods and services.

As you will be required to effectively liaise with the client, corporate groups, functional departments, global business unit contracts personnel, and project supervisors, as well as maintain relationships with bidders and contractor personnel and lead a team of subcontracts formation specialists, we are looking for someone with excellent interpersonal skills who can work collaboratively and inclusively. #LI-NP1

Major Responsibilities

• Prepares bidders' lists, ensuring supporting input is received from relevant stakeholders and pre-qualifies bidders. Forms bid request packages, addenda, and other bid cycle correspondence, ensuring proper format, content and project requirements are met.
• Facilitates Pre-Bid Package Risk and Strategy Workshop(s)
• Issues bid request packages to approved bidders.
• Coordinates bidders' questions and answers to those questions
• Receives and evaluates bids commercially.
• Directs negotiations and prepares proposed negotiating plans as required.
• Prepares Commercial Bid Summary and Recommendation for Award.
• Recommends and secures approvals in accordance with established procedures.
• Prepares contract documents for execution.
• Prepares and maintains control and status reporting documents.
• Prepares and organizes assigned Contracts sponsored meetings, both pre and post award, for the purpose of ensuring complete understanding and agreement between Bechtel, the client and contractor on all contractual matters. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
• Supervises project contracts team in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.
• Administers assigned contracts and (sub)contracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Assesses and processes Contractor payment claims in a timely manner.
• Leads and advises designated staff on operational activities affecting contractual rights and obligations, (sub)contract performance, (sub)contract administration and other major matters.
• Administers high complex contract changes by leading negotiations with contractor and client personnel and obtaining settlement.
• Represents client as agent for in contractual discussions of various complexities.
• Administers information programs to ensure mutual understanding of contract and (sub)contract terms and conditions.
• Prepares periodic status reports for management.
• Is familiar with the project's estimate baseline for assigned packages and identifies respective Trends, as required.
• Accountable for integrity of subcontracting teams records management for assigned work.
• Ensures that project contracting of goods and services is consistent with established directives, management instructions and contract procedures.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 13-15 years of relevant experience or 17-19 years of relevant work experience.
• Experience leading a contracts team in a project site environment.
• Proficiency and broad experience in the formation and administration of contracts through the various steps of bidder prequalification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring the performance of contractors, back-charge procedures, resolution of claims and disputes, and other such related steps.
• Experience formulating and administering complex construction industry (sub)contracts. Extensive knowledge and experience in (sub)contract administration required.

Required Knowledge, Skills, and Abilities:

• Experience in developing complex contract types, fee arrangements, terms, and conditions.
• Knowledge of law, commercial negotiations, accounting, and cost engineering gained through education or experience.
• Working knowledge of change management procedures pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims and dispute resolution.
• Skilled in working with and communicating effectively with supervisors of other project functional groups, primarily Engineering, Construction, Project Management, client, and other services.
• Experience in supply chain / procurement automation management tools and databases.
• Position will support contract formation activities along with contract administration team leadership responsibility until mobilization to the project job site in NV.
• US Project contracting, and execution experience preferred including Davis Bacon Act and Project Labor Agreement governed work.
• Mining and metals project experience a plus.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of engineers and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.