Office Manager

1 month ago

Denver, Colorado, United States Matillion Full time

Matillion is The Data Productivity Cloud.

We are on a mission to power the data productivity of our customers and the world, by helping teams get data business ready, faster. Our technology allows customers to load, transform, sync and orchestrate their data.

We are looking for passionate, high-integrity individuals to help us scale up our growing business. Together, we can make a dent in the universe bigger than ourselves.

About the role

This position will manage the administrative functions and welfare within the Matillion office whilst offering support to other locations and remote workers as required. Proactively drive improvements in the way we manage our offices and remote workers in relation to engagement and efficiencies.

What you will be doing;

Office Management

  • Office Management
  • Welcoming and assisting visitors to the Denver Matillion office
  • Manages and coordinates through the Matillion team to maintain tidiness and professionalism in the office environment
  • Point of contact for all suppliers including cleaning contractors and building management
  • Supports new office requirements from a follow-up and administrative perspective
  • Gifting for the team when required
  • Liaise with other Office Managers to ensure culture and policies are consistent between sites
  • Maintain strong relationships with current and new vendors
  • Build and maintain strong relationships with internal and external partners
  • Planning and support of internal events at the Denver office and offsite

Safety and Security

  • Safety and Security
  • Managing office key cards
  • Managing car parking spaces and tracking
  • Health and Safety coordinator - managing fire wardens, first aid box, first aid certification and documents around this
  • Communication and documentation of the above as required
  • Build a strong relationship with building management

General Admin and Procurement

  • Purchasing food and drinks for the office - ensuring these are tidy, in date, and in stock
  • Heavy management of monthly office expenses and experience with budget management
  • Ordering lunches for office events/meetings
  • Keeping track of suppliers and feedback from them
  • Maintain office supplies
  • Own SWAG distribution and Matilion event prep

What we are looking for;

  • Office Management/Administrative experience
  • Previous experience with Slack, G Suite, Navan, Asana, and Jira
  • Collaborative style able to support fast-paced business and want to share and develop best practices
  • Interest in facilitating employee engagement initiatives
  • Demonstrated ability to adjust to changing priorities, workflows, and office environments.
  • Experience in handling unpredictable situations with a calm and solution-oriented approach.
  • Ability to remain composed and effective under pressure.

At Matillion, we are committed to providing competitive compensation in line with market standards based on the role, job family, job level, and country. This non-exempt role's estimated hourly pay range for this position is $ $30.14, and the final rate will be based on your relevant skills, experience and qualifications demonstrated in the hiring process. You will be entitled to overtime for any work, approved in advance by your manager, that exceeds 40 hours per week (or exceeds 8 hours per day in California).

This job posting will be closed to applications 8/2/24. Please submit your application in advance of this time. We'll be responding to applications as quickly as possible, post the closing date.

Matillion has fostered a culture that is collaborative, fast-paced, ambitious, and transparent, and an environment where people genuinely care about their colleagues and communities.

Our 6 core values guide how we work together and with our customers and partners. We operate a truly flexible and hybrid working culture that promotes work-life balance, and are proud to be able to offer the following benefits:

Company Equity

25 days PTO

5 days paid volunteering leave

Health insurance

Life insurance

401K

Access to mental health support

Career development with access to a Udemy account, Blinkist and much more

More about Matillion

Thousands of enterprises including Cisco, DocuSign, Pacific Life, Slack, and TUI trust Matillion technology to load, transform, sync, and orchestrate their data for a wide range of use cases from insights and operational analytics, to data science, machine learning, and AI.

With over $300M raised from top Silicon Valley investors, we are on a mission to power the data productivity of our customers and the world.

We are passionate about doing things in a smart, considerate way. We're honoured to be named a great place to work for several years running by multiple industry research firms.

We are dual headquartered in Manchester, UK and Denver, Colorado.

We are keen to hear from prospective employees, so please apply and a member of our Talent Acquisition team will be in touch. Alternatively, if you are interested in Matillion but don't see a suitable role, please email

Matillion is an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment for all of our team. Matillion prohibits discrimination and harassment of any type, Matillion does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by law.

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