Records Information Manager 3

Found in: beBee jobs US - 1 week ago

Seattle, Washington, United States ASRC Federal Holding Company Full time

Agile Decisions Services (ADS,) a subsidiary of ASRC Federal, is seeking a Records Information Manager, Junior (RIM 3)to join our team in Seattle. ADS supports our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with records management services.

  • Communicate effectively with colleagues and customers and prioritize and manage multiple on-going projects.
  • Prepare monthly statistical and narrative reports on activities and progress; preparing other reports as needed.
  • Educate staff on records management best practices and day-forward policies, strategies and procedures to meet ongoing records management and litigation hold needs.
  • Identify, review and update records management procedures, policies, conventions and controls currently in place, such as naming conventions, version management, file plans etc., and compile and organize records accordingly.
  • Complete routine FOIA processes assignments under the guidance of the Project Manager and client..
  • Provide administrative support to process current and backlog requests including receipt, entry, distribution, and generating reports, and correspondence; cataloging (electronic/paper); retrieving and reviewing documents and applying redactions.
  • Utilize a records management system for search, retrieval, and data entry.
  • Apply records retention schedules to files, archiving and disposition, and preparation and review of file plans.
  • Respond to customer inquiries, participate in records organization projects, provide records training, and assists with records imaging.
  • Assist colleagues with preparing and archiving eligible records for offsite storage, maintain daily activity statistics, and produce monthly activity reports.
  • Organize records in all formats; review and identify records management procedures, policies, conventions and controls currently in place, such as naming conventions, version management, file plans etc., and compile and organize records accordingly.
  • Perform technical duties as required, including but not limited to: records information services, development of procedures; collection and inventory management; organization and classification; indexing, training EPA staff in records, records center, and other information procedures; database development (using Agency-approved off the shelf software) and utilization and other duties of a central records center.

Requirements :

ASRC Federal offers an excellent benefits package that includes a matching 401k with immediate vesting. We foster a culture of professional development, and also offer certification reimbursement and tuition reimbursement.

  • MLIS or other Master's degree and five years (5) of experience to include some experience in a leadership role OR a Bachelor's degree and eight (8) years of records management experience, to include some experience in a leadership position.
  • Experience with indexing, abstracting, retrieval of electronic documents.
  • Experience utilizing a records management system, entering data into records management systems, preparing records for disposition or retiring, and usage of records retention schedules.
  • NARA certification desirable.
  • Experience with MS Office; SharePoint is desired.
  • Customer service skills and strong organizational skills with the ability to work independently and on teams, to communicate effectively with colleagues and customers and to prioritize and manage multiple on-going projects.
  • Physical requirements include full range of arm motion, including lifting above the head, ability to bend, stoop and kneel, ability to routinely lift and carry 40 lbs. in weight, to push or pull 200 lbs. on carts, to push or pull 1200 lbs. via pallet jack, ability to use stepladders to reach materials on upper shelves. Candidate should also be comfortable sitting at a computer workstation for long periods.
  • Experience with Versatile Enterprise records management software, content management systems, and knowledge of working with federal records or the Environmental Protection Agency is a plus.
  • US Citizenship or US Permanent Resident status required in order to pass a government sponsored background investigation.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.


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