Undergraduate Program Assistant

1 month ago

Eugene, Oregon, United States University of Oregon Full time

Apply now Job no:533233
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Office Support

Department: Clark Honors College
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 – $26.00 per hour
FTE: 1.0

Review of Applications Begins

January 24, 2024; position open until filled

Special Instructions to Applicants

For full consideration, please include the following in your online application:
* Relevant work history, dates of employment, and education. These details are used to determine if applicants meet the minimum and preferred qualifications.
* Three professional references. Candidates will be notified prior to references being contacted and have a chance to update information if necessary.

Department Summary

The Robert D. Clark Honors College (CHC) is a liberal arts honors college within the University of Oregon, an AAU Research 1 institution. Founded in 1960, it is one of the oldest public university honors colleges in the United States. The College features a dedicated curriculum that provides students a strong interdisciplinary foundation in the liberal arts, while also giving faculty members the opportunity to design and teach innovative courses. CHC courses are typically run as seminars. They are writing-intensive and open only to honors college students. Courses are capped at 19 students or less and allow for vibrant intellectual discussions, unique opportunities for pedagogical experimentation, and sustained faculty-student interaction.

Position Summary

The Undergraduate Program Assistant for the Clark Honors College at the University of Oregon is a full-time position responsible for assisting the Dean and the Associate Dean for Undergraduate Studies in the ongoing administration of class scheduling, contracting, and financial support for academic initiatives, and thesis support.

This position is responsible for performing administrative research, analysis, and evaluation in support of CHC programs and operations. Work at this level requires a comprehensive knowledge of the CHC programs, faculty and student requirements, and the overall operation of CHC and UO graduation requirements, Enrollment Management, and admissions processes at the college level.

This position works with Honors College faculty, staff, and students, and interacts with broader university faculty and staff. Functions are largely executed in a self-directed environment, and the position must demonstrate sound judgment. Success requires a proactive attitude and a willingness to accept responsibility, strong organization and time-management skills, a high level of attention to detail, an approachable demeanor, and the ability to work and communicate clearly and effectively with students from diverse backgrounds. The position reports to the Associate Dean for Undergraduate Studies

Minimum Requirements


• Three years of office experience which included two years at full performance level and experience generating documents; AND

• Lead work responsibility or coordination of office procedures

Professional Competencies


• Keen eye for detail

• Ability to clearly communicate financial and technical data to non-technical and non-financial people

• Ability to handle potentially frustrating situations with diplomacy and professionalism

• Ability to handle confidential data and transactions with discretion

• Effective verbal and written communication

Preferred Qualifications


• Bachelors' degree or equivalent education and experience

• Office 365 experience, in particular with Microsoft Word, Excel, Outlook, and Teams

• Experience learning new software platforms quickly and/or existing knowledge of Banner, Courseleaf, Cognos, and/or Microsoft Access

• Experience guiding people with diverse backgrounds to learn new skills and/or guiding them through unfamiliar processes

• Experience developing and executing budgets and reporting on expenses

• Experience following complex institutional guidance (e.g., for allowable expenses, activity processes, etc.)

• Project management experience; or experience working on more than one project at the same time in various stages of development and with identifying and prioritizing time-sensitive tasks

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at .


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