Executive Assistant

4 weeks ago

Plainsboro, New Jersey, United States Novo Nordisk Full time

About the Department

The Finance, Insights & Enterprise Solutions department brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance, Insights & Enterprise Solutions works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, insights and analytics, delivering patient support solutions, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?

The Position

Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature for a VP, CVP, or SVP requiring a high level of tact, discretion, persuasion and/or negotiation. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

Relationships

Directly supports a VP, CVP, or SVP. Interacts with internal and external sources at the executive level requiring skill, tact, influence and/or negotiation. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to lower-level clerical/administrative positions. Participates on the leadership team of the function he/she supports and may be a participant on the ET Admin Council if position reports to an ET Member.

Essential Functions

If VP, CVP, or SVP is based in regional headquarters, this role must be co-located with position supportedCollaborates closely with other administrators, business leaders and global colleaguesCoordinates and executes output and actions from the leadership team meetingsDesigns, plans, and executes moderate to large scale meetings and off-sitesDirects administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the departmentEnsures company procedures are followed and directs questions accordinglyFunctions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projectsHandles correspondence and requests for information and may make decisions on behalf of the executiveIndependently researches and develops reports and budgets; draws conclusions and makes recommendationsMay lead moderately complex projects within own department or that have a cross functional natureMay provide support for budgetsParticipates in planning and other business-related meetingsPerforms a wide range of administrative and general support duties of a highly responsible and confidential naturePerforms duties that are both task and project oriented requiring interpretation and judgmentPerforms other clerical/administrative and support duties as neededPlans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communicationProvides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboardingTypically performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc. Physical Requirements 0-10% overnight travel required. QualificationsA high school diploma or GED requiredA minimum of 6 years of administrative or related experience required. Advanced training or administrative certification a plusAbility to exercise independent discretion and/or judgmentAbility to handle sensitive and confidential informationAbility to interact with all levels inside and outside of the organization along with HQ and global affiliatesAbility to manage multiple prioritiesAbility to understand implications of work and make recommendations for solutionsAbility to work independentlyDemonstrates strong leadership abilitiesExcellent customer service skillsRequires demonstrated computer skills and use of Microsoft OfficeRequires extensive knowledge of the job and department served and complete knowledge of operations within a company. Requires an understanding of the Company's goals and the strategy to attain them We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing. Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations. If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

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