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Asst. Director, Football Operations

3 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Assistant Director, Football Operations serves as key team member of the management team in organizing, planning, managing, and supervising services for the University's football program. The incumbent functions as a leader in the coordination of team travel, fall camp, and summer camps. Additionally, an employee in this position organizes and coordinates relationships with outside interests to support programs, activities, and day-to-day operations. Moreover, the Assistant Director, Football Operations exercises authority and accountability when responding to inquiries and resolving complex issues.

CORE JOB FUNCTIONS

  • Develops, monitors, and manages the program activity budgets, contracts, and logistics associated with football travel and events.
  • Supervises and evaluates performance of staff.
  • Ensures that all project activities are completed in a timely fashion.
  • Supports all the football coaches in the operations of the football department.
  • Acts as liaison to the Athletics Department.
  • Manages football event logistics. Evaluates written materials, such as policies and procedures, and recommends improvements.
  • Follows NCAA, Conference, and University rules and regulations.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
  • Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's Degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 2 years of relevant experience

Knowledge, Skills and Attitudes:

  • Ability to communicate effectively in both oral and written form
  • Knowledge of business and management principles
  • Ability to direct, manage, implement, and evaluate department operations
  • Commitment to the University's core values

DEPARTMENT ADDENDUM

Department Specific Functions

The Assistant Director of Football Operations is responsible for assisting the Director of Football Operations with the coordination, management, and oversight of all football administrative support operations.

Primary Duties and Responsibilities:

  • Assist Director of Football Operations in day-to-day management and quality control of football program and support staff
  • Manage RSVP list and check-in process of practice visitors
  • Assist with the planning and operation of the Mario Cristobal Football Camps
  • Aid in the planning and preparation for team travel
  • Advance all away trips
  • Coordinate and manage reimbursements for defensive coaching staff and operations department
  • Direct and manage assigned volunteers/student workers
  • Coordinate and manage hourly operations volunteer schedule
  • Manage use & maintenance of football golf carts
  • Assist with keeping the Teamworks database up to date
  • Assist with keeping staff Google Calendar up to date
  • Assist with maintaining checks schedules (meals, bed check during camp, etc)
  • Coordinate the creation of the bowl manual
  • Coordinate Football Awards Show
  • Coordinate and lead effort to make sure all football players have filled out the FASFA, FRAG, & applied for health insurance
  • Maintain building access database including addition of fingerprints to system
  • Keep player records up to date with the Director of Player Development
  • Assist with signee processing
  • Responsible for the inventory & ordering of all office and coffee supplies
  • Greet all guests and visitors as needed
  • Aid in the on-boarding of new football staff members
  • Responsible for maintaining compliance with NCAA, Atlantic Coast Conference, institutional and departmental rules
  • All other duties as assigned by the Director of Football Operations



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A7