Office Coordinator

ABOUT C+C

When was the last time you thought you could make the world a better place? Imagine following through with your dreams and making that positive change happen.

C+C is an award-winning integrated marketing agency all about changing behaviors for good. We help our clients motivate people to embrace a variety of social and environmental actions. Like choosing an energy-efficient appliance. Applying for college programs. Getting the COVID-19 vaccine. Making good financial decisions. Taking public transit. Saving water. Basically, doing things to make the world a better place. We've been working on social issues and sustainability projects since 2005.

While many current positions have the option of working remotely, our offices are available for all employees to work from on a voluntary basis. We have beautiful offices in Seattle, WA, Portland, OR, and Boston, MA to accommodate employees in a hybrid or full-office setting.

WHAT WE'RE LOOKING FOR

This position will work onsite at our beautiful Portland, OR office. This is not a remote or hybrid role. The ideal candidate is generally able to work full or partial days onsite Tuesdays through Thursdays during regular business hours.

C+C Portland is hiring an Office Coordinator to take charge of the smooth running of the office, supporting our employees, clients, and guests, and keeping our amazing culture a number one priority. The Office Administrator will report to the Director of Finance and will interact daily with C+C'ers from every team – virtually and in real life. This role requires a combination of attention to detail, friendly disposition, and hustle. If you live for the thrill of tracking down a lost projector so your colleagues can head to a big client pitch, are a star at keeping office plants thriving and excel spreadsheets humming, and know that a beautiful cheese plate might just save a meeting, this job may be for you.

The Office Coordinator has several recurring and known responsibilities, with a fair amount of the unknown thrown in to solve every day. Here's a snapshot of priorities:

RESPONSIBILITIES

• Cover reception duties: answer phones, manage ongoing and outgoing mail/packages/couriers, and welcome clients, and guests to the office. YOU set the first impression with employees, clients, and guests
• Maintain general office appearance and upkeep in our beautiful office space in Portland
• Provide support-level work to our HR team in areas such as employee onboarding and new hire support
• Provide support-level work to our IT team for basic troubleshooting and keeping equipment needs covered for conference rooms, zoom rooms, and desktop accessories (monitors, keyboards, etc.)
• Support our Seattle office manager with company wide party planning and event planning; manage local Portland events for staff and clients
• Order and stock supplies, make monthly food and drink orders for office snacks
• Keep kitchen, conferences rooms, and all common spaces stocked and tidy; manage dishes, coffee, etc.
• Provide occasional travel support for clients, senior staff and related needs
• Provide administrative and client support to C+C employees, as needed
• Coordinate catering for client meetings and other related events
• Manage on-site/ offsite storage
• Coordinate/ manage office maintenance for appliances, space, and other needs
• Liaise with building facilities for maintenance issues, coordination of emergency drills, etc.
• Run point for office safety as needed - first aid supplies, emergency evacuation plans, COVID related protocols

QUALIFICATIONS

• 2+ years of experience in an Operations/Administration role
• An eye for aesthetics and ability to keep the office looking sharp
• Incredibly organized in all aspects of your work
• Enjoys event planning
• Valid OR state driver's license
• Superior communication skills, both verbal and written; a natural relationship builder
• Ability to remain calm during stressful situations and provide actionable, resourceful solutions
• Strong Microsoft Office abilities – Word, Excel, PowerPoint, Outlook
• Ability to work independently
• Ability to embrace interruptions throughout the workday
• A strong commitment to diversity, equity, and inclusion
• A sense of humor

COMPENSATION
This is a part-time role with an hourly rate of $26-$28. Although the full-time benefits below don't apply, this position is eligible for paid sick leave, holidays, a cell phone stipend, and public transportation benefits.

BENEFITS INCLUDE:

• Health insurance premiums (medical, vision, dental) paid in full for your coverage, along with up to $1100 contributed annually to your Health Savings Account
• Company paid life insurance, long-term disability and short-term disability policies
• Up to 4% company match contributed to your 401(k)
• Starting Paid Time Off of 17 days per year, plus 12 paid company holidays
• Flexible Spending Account
• Employee Assistance Program
• Paid parental leave for primary and secondary caregivers
• Work-from-home stipend for office set up
• Monthly cell phone stipend
• Full reimbursement for commuting via public transportation
• Paid sabbaticals starting after 10 years of service

WHAT YOU'LL LOVE ABOUT C+C

If the following metrics of success sing to you, then we think you'll really love being part of our team. Here's what we provide to our C+C team, and what we expect from everyone here:

• We have a diverse mix of work that is good for people, our community and our planet. Our team genuinely cares about our clients' issues, our goal of doing good work and the agency's success.
• We create a work culture that is collaborative, team-oriented and provides an environment where awesome ideas can come from anywhere.
• We are committed to continual growth in our Diversity, Equity and Inclusion practices.
• We provide a healthy benefits package for all full-time employees, and a clear compensation structure for each role.
• We facilitate and encourage regular feedback, along with career pathway conversations designed to help you and your manager create a development plan for your continued growth.
• We hire employees who:
  • value inclusion, equity, and diversity and are open-minded and respectful
  • are ego-free
  • are flexible, positive, and forward-thinking
  • are passionate about results
  • are kind, welcoming, and helpful

COME JOIN US

We'd love to hear from you. Please submit your resume and cover letter for consideration. Creative + Content positions should also share a portfolio link.

C+C is an equal opportunity employer, and we value diversity at our company. We are committed to the principle of equal employment opportunity and to providing employees with a work environment free of discrimination and harassment. We do not discriminate on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. C+C will not tolerate discrimination or harassment based on any of these characteristics. We strive for visible and invisible diversity within our team. People of color are encouraged to apply, as are candidates who identify as people historically not treated equitably.

We realize someone is unlikely to meet 100% of the duties for a role. We value diversity, so if much of this job description describes you, then please apply for this position.