Administrative Assistant, Global Partnerships

3 weeks ago

Universal City, California, United States NBC Universal Full time
Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create.

Job Description

Universal's Global Partnership Marketing team is looking for an Administrative Assistant who is passionate about film and partnership marketing. This person will be responsible for managing schedules, coordinating meetings and handling travel arrangements for the Executive Vice President of Universal Pictures' Global Partnership department.

Essential Responsibilities:
  • Manage and coordinate high volume and complex schedules and meetings with internal and external parties, utilizing multiple calendars
  • Coordinate travel schedules and arrangements and manages P-card and expense reports in accordance with Travel Policy guidelines while ensuring all expenses are processed in a timely manner
  • Assist and partner with other department members as necessary
  • Assist with making arrangements for temporary help, storage, meeting offsites and trade show coordination
  • Perform all administrative tasks, including but not limited to faxing, photocopying, recordkeeping and manage filing system for all workflow coming in and out
  • Maintain contact lists of external brands and agencies
  • Assist with deck making, creative mock-ups and brand research
  • Help oversee interns
  • Must maintain a high level of confidentiality at all times
Qualifications
  • Minimum 1 year of administrative experience
  • Proficient in Microsoft Word, Outlook, PowerPoint, Keynote, Photoshop and Excel
  • Excellent verbal and written communication skills
Eligibility Requirements:
  • Interested candidate must submit a resume/CV through to be considered
  • Must be willing to work in Universal City, CA
  • Must have unrestricted authorization to work in the United States
Desired Characteristics:
  • Prior experience in sales or marketing preferred
  • Interest in sales and marketing is highly desired
  • Bachelor's degree preferred
  • Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
  • Extremely organized and detailed orientated with the ability to multitask while minimizing errors
  • Team Player - Demonstrate ability to work on a team and willingness to provide assistance to co-workers in other areas
  • Flexibility - Positive attitude and demonstrate acumen working in a rapidly changing business environment
Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary range: $47, $60, not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants

and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,

marital status, pregnancy, veteran status, membership in the uniformed services,

genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories,

or arrest or conviction records, in a manner consistent with relevant legal

requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring

Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the

right to request a reasonable accommodation if you are unable or limited in your

ability to use or access as a result of your disability. You can

request reasonable accommodations by emailing .

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