Admin Assistant Global Publicity

6 days ago

Universal City, California, United States NBCUniversal Full time

Job Description

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and liaise between the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.

Responsibilities:

Handless a high-volume calendar, answers phones, coordinates travel arrangements, deliveries, routes file invoices/contracts, completes and submits monthly Travel & Expense reports, helps with publicity brainstorm presentations and facilitates the flow of confidential and timely information throughout the department
Assists in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
Maintains and distributes the global publicity team master calendar and film festival calendar on a weekly basis
Manages various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
Acts as a liaison of information flow to and from the marketing department and the EVP, Global Publicity
Assists as needed at events such as premieres, press junkets, content days, awards related events and press screenings
Leads internal departmental offsite events as requested by the EVP, Global Publicity
Arranges screenings for film festival directors, guests, and brainstorms attendees as needed
Communicates with external consultants to book flights, hotels, and cars for their travels
Works with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
Aids with talent jet bookings and greeting

Qualifications:
Qualifications

Basic Qualifications:

1+ years of experience in the entertainment industry preferably with a background in publicity
Proficient in Microsoft Office

Eligibility Requirements:
Interested candidate must submit a resume/CV through to be considered
Must be willing to work in Universal City, CA
Must have unrestricted authorization to work in the United States
Willingness to work evenings and weekends with short notice and flexible with hours
Travel and flexibility are requirements for this role

Desired Characteristics:
Confidence in working with all levels of the company
Adaptable with a think-on-your-feet mentality
Highly organized and able to own many responsibilities at once
High-level of precision, attention to detail and problem solving
Ability to maintain confidentiality and exercise discretion
Works well in a fast-paced environment
Skilled in proactively handling calendars and opposing priorities
Ability to quickly learn new things and thrive in a collaborative environment
Bachelor's Degree in Communication

Additional Requirements :
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range: __$47, ,000 (Not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants

and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,

marital status, pregnancy, veteran status, membership in the uniformed services,

genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories,

or arrest or conviction records, in a manner consistent with relevant legal

requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring

Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the

right to request a reasonable accommodation if you are unable or limited in your

ability to use or access as a result of your disability. You can

request reasonable accommodations by emailing

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