Contracts Coordinator

2 months ago

San Angelo, Texas, United States Angelo State University Full time
Under general supervision, creates, examines, edits, and monitors contractual agreements for materials or labor suppliers. Develops contract review records and gets necessary approvals. Manages required contract documentation. Assists with special projects as needed and supervises student worker.

Typical Duties/Job Duties
Contracting and Procurement
  • Monitors the Contract Administration email account for ASU department and vendor requests regarding contracts.
  • Assist vendors and internal customers with questions related to contracts.
  • Reviews contracts to ensure that purchasing policies and procedures are followed by department personnel initiating the contract.
  • Reviews contract terms and conditions to determine if revisions are necessary and edits documents. Notifies department contacts and negotiates terms with vendors.
  • Administers procurement documentation process and ensures compliance with internal and external requirements and regulations. Prepares annual renewal forms for contracts.
  • Assists with audits of contracts to determine vendor and ASU compliance.
Oversight
  • Directly supervises student worker.
  • Composes correspondence; prepare spreadsheets; reports; and forms; as needed to complete university or state requirements.
  • Review and make recommendations for department policies and procedures.
  • Procures materials for the Office of Materials Management upon request.
  • Ensures all staff are up to date on training requirements (including Conflict of Interest and Non-Disclosure statements)
Budget
  • Validates funding in all department expense accounts prior to submitting contracts for signature.
  • Tracks department budget accounts and analyze data.
  • Backup to assist with Legislative Budget Board reporting.
Inventory
  • Tracks department inventory (both consumables and tagged assets- including the Off-Site Property Authorization Form).
  • Backup to assist with audits of inventory.
Other duties
  • Provides administrative support to senior management.
  • Assists with special projects.
  • Communicates effectively and professionally with faculty, staff, and customers.
  • Other duties as assigned.
Knowledge, Skills and Abilities
  • Knowledge of procurement and purchasing practices;
  • Knowledge of computer software products used in inventory management;
  • Skilled in oral/written communication, and interpersonal relations;
  • Ability to perform advanced mathematical calculations and reconcile financial data;
  • Ability to use word processing software and spreadsheets;
  • Ability to organize and complete tasks in an accurate and timely manner;
  • Ability to perform work requiring accuracy and attention to detail;
  • Ability to coordinate multiple tasks with frequent interruptions or changing priorities;
  • Use of standard office equipment to include computer, 10-key, fax, copier
Minimum Qualifications
Bachelor's degree in Business, Accounting, Finance, or other directly related field. Equivalent combination of relevant education or experience may be substituted as appropriate. Prefer experience with automated inventory systems, such as FAMIS and Banner experience. Prefer experience with ASU purchasing policies and procedures.

Preferred Qualifications

Physical Requirements

EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, or status as a protected veteran.

In compliance with the Americans with Disabilities Act ( ADA ), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at or email us at .

Remote No

Posting Detail Information

Posting Number S870P

Open Date 07/15/2024

Close Date

Desired Start Date

Review Start Date

Open Until Filled Yes

Special Instructions to Applicants

Required Number of References

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