Operations Specialist

4 weeks ago

Colorado Springs, Colorado, United States U.S. Olympic Committee Full time
Here's a summary of responsibilities:

Provide direct support to the Operations Department for all program-related functions, including the registration of all users of the CSOPTC, assisting the program's staff in developing programs, issuing ID cards through the SYMMETRY and CRM systems, managing the usage of recreational/entertainment equipment, checking out keys for lounges and storage areas for each program and resident sport. Provide prompt and courteous service to all OPTC guests. The right candidate must possess a friendly, courteous demeanor to all guests and fellow team members. Strive to deliver a "wow" factor of hospitality to all guests.

Here's how you'll have an impact:
Run the Athlete Center Registration Desk. Greet and register all training center guests, including verifying signatures on all forms via the online paperwork system and verifying participants are at least 18 years old, making sure that birthdates are present on paperwork to avoid duplicating records in the CRM computer system, verifying SafeSport and Background check completion dates are entered when applicable, issuing ID cards to all guests residing in athlete center, giving informative orientation on policies and procedures for the CSOPTC. Maintain clean work area. Enter all biographical data on everyone who enters the training center into the CRM computer system. Accuracy is paramount, as several USOPC departments use this information as a primary resource for reports and mailings. Adjust rooming assignments and add unexpected program participants in the CRM system to programs through the direction of Operations Coordinators. Offer support and respond to inquiries and requests for information from athletes, coaches, sports administrators, visiting dignitaries, and OPTC visitors. Listen and extend assistance to resolve programs such as insufficient heating or air conditioning, toiletries in dorm rooms, and discrepancies in arrival/departure dates. Answer telephones and direct inquiries to the appropriate department using a positive and clear speaking voice. Listen to and understand requests and respond with appropriate action. Take messages and distribute them to the participant or the program coordinator. Update the "frequently called phone number" list for the entire department as necessary. Coordinate check-ins and checkouts with housekeeping services to allow adequate time for the housekeepers to prepare rooms for new arrivals. Run checkout reports as needed—credit IDs are given to participants upon departure when checking out of programs. Delete records from Symmetry, CRM, and program folders. Perform roving patrol duties within the Athlete Center. Check all doors, windows, and office areas at the beginning of the shift and as appropriate to ensure they are secure from unauthorized entry. During rounds, check and evaluate the facility for safety concerns and generate work orders for repair and maintenance as necessary. Make sound decisions based on immediate circumstances. Remain calm and alert, especially during emergency and/or heavy CSOPTC activity, and resolve complications for guests promptly. Report critical incidents to the Operations Manager and/or CSOPTC Leadership. Investigate all accidents/incidents occurring during appointed shifts, complete accident/incident reports as appropriate, and make necessary notifications according to established procedures. Complete the shift report and email it to the CSOPTC Operations staff, including the Operations Manager, and complete the shift report distribution list. Monitor and operate the fire alarm system and investigate alarms as Security indicates. Assist all residents during emergency evacuation procedures and coordinate with first responder personnel as necessary. Remain calm and alert. Contact CSOPTC Transportation to coordinate any adjustments or new requests for the arrival/departure schedule, as changes can affect the vehicle size required for a transportation shuttle. Check out the meeting room keys to the athlete study hall, coaches' work room, and CSOPTC meeting rooms, as well as duplicate dorm room keys if a guest is locked out. Contact Sports Medicine in an emergency, following established procedures. Report any maintenance problems to the appropriate party, depending on the time of the incident, for necessary next steps. Monitor participant behavior in the athlete center and report any concerns to the Operations Coordinator, Manager, and/or CSOPTC leadership. Answer and investigate inquiries from the Security department about the Symmetry computer system as needed.Here are the skills and experience you'll need to be effective:
Current American Red Cross CPR/AED for the Professional RescuerCurrent American Red Cross Lifeguarding and First AidMinimum of 2 years of lifeguarding experienceExcellent verbal and written communication skillsAbility to interact effectively with users and staff at all levelsAbility to work with sport leadershipHigh School Diploma or equivalent required 3 years of experience in a sport-related field, preferably in a service-related position Excellent written and oral communication skills Computer literate, including Windows, Word, Publisher, Excel, etc. Skill in data entry, including high attention to detail and ability to maintain data integrity and privacy Ability to work independently of direct supervisionHere are some things that will make you super competitive for this role:
Some college or Bachelor's degree preferred First Aid, CPR, and/or AED certifications preferred Here are the tools, equipment, & conditions:
Standard office equipmentTiming/recording equipmentPA systemPC and related softwarePool operation equipmentPool testing equipmentLifesaving equipmentVideo capture systemsAquatic training equipmentStandard custodial equipmentSport facility environmentProlonged exposure to warm, humid environments and/or outdoor facilitiesProlonged standing/walking/sittingNon-traditional hours, including evenings, weekends, holidays, and on-call

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