Administrative Assistant, School of Nursing

2 months ago

Chicago, Illinois, United States DePaul University Full time

The Highlights:

The Administrative Assistant at School of Nursing DePaul University will provide administrative support to ensure the smooth operation of the BSN program within the nursing school. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Administrative Assistant will work closely with the BSN associate director and nursing school director and staff to facilitate administrative processes and contribute to the overall success of the BSN program.

What You'll Do:

  • Provide administrative support to Associate Director in BSN as well as faculty, staff, and students within the program. This includes:
    * Manage calendars, schedule appointments, and coordinate meetings and events.
    * Prepare and distribute correspondence, reports, and other documents.
    * Serve as a point of contact for inquiries from students, faculty, staff, and external stakeholders.
    * Assist with the procurement of office supplies and equipment.
    * Coordinate travel arrangements and process travel expenses for faculty and staff as needed.
    * Supervise student workers and/or student research assistants as required
  • Assist with the coordination of student admissions, enrollment, and registration processes. This will involve maintaining accurate records and databases, including student records, course schedules, and faculty information, and maintaining confidentiality of sensitive information and adhering to data protection regulations
  • Assist with the organization and execution of academic programs, workshops, and special events.
  • Assist with the preparation of grant proposals, funding applications, and research documentation.
  • Supervision of student workers or student research assistants may be required.

What You'll Need:

  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • Proven experience in an administrative support role, preferably in an academic or healthcare setting.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills.
  • Ability to work independently with minimal supervision and as part of a team.
  • Attention to detail and accuracy in work.
  • Flexibility and adaptability to changing priorities and situations.
  • Knowledge of medical terminology and healthcare systems is a plus.
  • Commitment to upholding the values and mission of the nursing school.
  • Strong communication skills for working with students, staff and faculty.

Perks:

  • Working for a stable and well-known University that values diversity and inclusion.
  • Top choice medical, dental, and vision benefits.
  • Retirement plan matching contribution of 10%.
  • Tuition waivers for employees and dependents.
  • Generous paid time off, sick time, holidays, floating holidays, and more
  • Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.



Required Background Check:


Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:


Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.



DePaul University is an Equal Opportunity/Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

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