executive administrator to the sheriff

The Seminole County Sheriff's Office is now accepting applications for the position of EXECUTIVE ADMINISTRATOR TO THE SHERIFF.

This position is responsible for a wide variety of highly responsible, complex, and diverse professional duties involved in providing administrative, analytical and technical support and assistance to the Sheriff. Work is performed under general direction of the Chief of Staff, and considerable independent judgment discretion and initiative are exercised in carrying out daily activities. Work is reviewed through observation and based on accuracy, timeliness and effectiveness of results/goals obtained.

REQUIRED DOCUMENT

Each applicant must complete a NOTARIZED Background Investigation Waiver (Download PDF reader). Failure to submit this document will disqualify your application. The waiver must be notarized and submitted with the pre-screen application. A link for the form has been provided in red above.

Applications must be submitted before the closing date of August 14, 2024.

Note: Listed functions, duties, responsibilities and skills is not intended to be all inclusive and the employer reserves the right to assign additional responsibilities as deemed necessary for the operational efficiency of the Sheriff's Office.

• Maintains all aspects of the Sheriff's schedule, including coordination of travel arrangements.
• Screens and monitors phone calls, visitors, mail and email for the Sheriff
• Coordinates meetings and appointments with attendees as well as interested or affected organizations.
• Arranges detailed itineraries for travel, meetings, events and conferences.
• Resolves inquiries, complaints, concerns, and requests from citizens, businesses, members of the agency, county commissioners, and other federal, state and local public officials.
• Conducts follow-up telephone calls or prepares correspondence as required to accept, decline or confirm appointments.
• Composes memos, letters, personalized cards, and other documentation requiring written response from the Sheriff.
• Proofreads and reformats correspondence for Sheriff's signature.
• Tracks and ensures compliance of the Sheriff's annual training and financial reporting requirements.
• Attends as required Command Staff meetings and other meetings; adheres to strict confidentiality with information.
• Plans, coordinates, and participates in various projects and operational initiatives of the Sheriff and Sheriff's Office.
• Coordinates activities with various agencies, organization, elected officials' offices, and the general public; and provides information and assistance to internal and external customers.
• Performs special tasks, projects, research projects, addresses the needs of the Sheriff's Executive Office and prepares letters and reports as required.
• Oversees the day to day support activities of the Sheriff's Office coordinating processes and coverage of/with the executive support staff.
• Performs other duties as assigned.

• Bachelor's degree from an accredited college in Public Administration or related field and five (5) years of professional experience performing executive level administrative duties
• Masters' degree can be substituted for two (2) years of the required experience
• Consideration may be given to equivalent combination of related training, education and experience
• Proficient in Microsoft Office
• High degree of organizational time management skills
• Excellent communications skills both oral and written
• Self-initiator with considerable independent judgement in the performance of job duties
• Must possess and maintain a valid Florida Driver's License

Regular and prompt attendance is mandatory in the performance of an employee's duties for this position, to include scheduled work hours, and required training activities, calls for mandatory overtime needs and calls for service during times of an emergency.

Considerable knowledge of Sheriff's Office policies/procedures; of business English, spelling, punctuation, arithmetic, modern office practices and procedures, including record-keeping methods. Knowledge of public records laws; of all SCSO computer programs such as Café, SCSONet, MICAD, TUSCON and ability to become FCIC/NCIC certified.

Ability to maintain confidential information; to assume delegated responsibility for communication directives and follow-up in an expeditious and effective manner; to work independently and efficiently with the general public on a variety of complex issues; to research, organize, and prepare accurate reports, summaries, and/or tabulations; to meet with and maintain effective working relationships with other departments, agencies, offices, and the general public; to work with little or no supervision.

WORKING CONDITIONS

The work environment for this position is in an office atmosphere. Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position.

PHYSICAL ATTRIBUTES REQUIREMENTS

Mobility-Mostly sedentary work but some standing and walking; constant use of a computer

Visual-Constant overall vision; constant eye-hand coordination; frequent reading/close-up work

Dexterity-Frequent repetitive motion and reaching

Emotional/Psychological- Frequent public contact; decision-making and concentration

Special Requirements- Ability to behave respectably and with utmost integrity even when off duty. May be required to respond for any critical incident, manmade or natural. Some assignments may require working weekends, nights, and/or occasional overtime

Unclassified Position

Seminole County Sheriff's Office

Human Resources Division

Sanford FL 32773

External applicants will submit to a thorough background investigation, which includes, but not limited to, past employment/education verification, driver license review, credit history, prior drug use history, arrest/conviction record, and computerized voice stress analysis (CVSA) testing. A certified examiner administers the CVSA with questions addressing illegal drug use and general questions of honesty and criminal history. Any dishonesty or deception on the Employment Application will disqualify your application.

The background investigation process may take 3-6 months depending upon the complexity of the applicant's background and position for which you've applied. Applicants selected for employment will be provided a conditional offer and required to submit to a medical examination with drug screening.

Candidates must also comply with the Agency's current Tattoo and Body Ornamentation Policy. A copy of General Order 28 - Dress and Appearance can be accessed here. An applicant's tattoos and body ornamentation must be disclosed at the time of application and will be documented as part of the agency's review process, even if otherwise meeting the Agency's policy.

Applicants not selected for employment will receive notification from the Human Resources Division, to include justification based on the following disqualifiers: negative background, failure to meet minimum qualifications as outlined in the specific job description, or any additional information discovered during the interview process. Applicants will be eligible to reapply with the Seminole County Sheriff's Office after one year from date of notification.

The Seminole County Sheriff's Office is committed to a diverse work force, is a drug free workplace and is an equal opportunity employer. We strongly support our military veterans and their families, and encourage them to consider applying to agency job announcements for which they may qualify. Preference-Eligible Applicant service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority and are encouraged to apply for the positions being filled. Additionally, certain Preference-Eligible Applicants may also be eligible to receive waivers for postsecondary educational requirements in employment.