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ft administrative assistant ii

3 months ago

Jamaica, New York, United States DPDHL Full time

What makes DHL great? Our People We know each employee's individual contributions make us the #1 Express Delivery and Logistics Company in the world.

We currently have opportunities available fora FTAdministratorat our Jamaica, NY Service Station (JFK). The FT Administratoris responsible for a variety of secretarial and administrative support duties for departments, functional groups and/or executives.

Hourly pay range: $ $43.94

Tasks & Accountabilities

  • Administers programs, projects and/or processes specific to the operating unit served.
  • Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
  • Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources.
  • Prepares high quality presentations, reports, and other documents using word processing, spreadsheet and presentation software packages.
  • Answers telephone calls, takes messages, responds to questions, and
    directs callers to appropriate parties.
  • Maintains, updates or creates databases and/or database information. Codes, compiles and files correspondences, records, documents and reports according to an established system.
  • Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements.
  • Takes and prepares notes of meetings,conferences, and similar proceedings.
  • Sorts and distributes mail and packages to appropriate parties. Greets and assists visitors andarrange for escorts, as necessary.
  • Prepares, checks and processes expense reports.
  • Gathers and arranges materials and relevantinformation for assigned project or person.
  • May operate a telephone switchboard with numerous extensions.
  • May prepare, organize andmaintain documents and files of a complex or confidential nature.

Autonomy

  • Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, techniques. Work typically involves regular review of output by a senior co-worker or supervisor. Refers complex, unusual problems to supervisor.

Impact

  • Moderate impact to the department. Errors may cause moderate loss of time or customer/user dissatisfaction.

Knowledge

  • Demonstrates basic knowledge of a technical or specialty area. Readily learns and applies new information/concepts in area of practice.
Problem Complexity
  • Effectively identifies problems as they occur and takes appropriate steps to solve straight-forward problems.


Skills & Qualifications
  • Intermediate service, production, or support role having greater responsibility to perform all (or most) of the standard work within the function.
  • HS diploma or GED required.
  • Specialized skill training/certification may be required.
  • Generally 1-3 years of experience in area of responsibility.
ADA Language

DHL is committed to working with and providing reasonable accommodations to persons with disabilities. The job application process includes this application and possibly one or more interviews. If you believe that you might need a reasonable accommodation for any part of the application process, please send an e-mail , and include your contact information and the requested accommodation. Only messages related to requests for these types of reasonable accommodations will be returned.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic, The EEO is the Law and supplement are available here:Know Your Rights: Workplace Discrimination is Illegal )