Practice Assistant

1 month ago

Dallas, Texas, United States Holland & Knight LLP Full time

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm's workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed
  • General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate).
  • Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
  • Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
  • Knowledge of court procedures, and where to find Local Rules of Court and Judge's Standing Orders.
  • Experience processing summonses, subpoenas, discovery requests.
  • Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
  • Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney.

Required Skills:

  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.

Required Qualifications & Education:

  • Bachelor's degree preferred.
  • 4 to 5 years Labor and Employment experience supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

  • Ability to sit or stand for extended periods of time.
  • Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

  • Bilingual Healthcare Administrative Assistant

    2 weeks ago

    Dallas, Texas, United States Family Practice Full time

    Bilingual Healthcare Administrative Assistant Opportunity at Family PracticeAre you a reliable and mature bilingual professional? We are seeking a dedicated individual to fill the role of Medical Office Assistant within our esteemed practice.Compensation: $16-$20 per hourKey ResponsibilitiesAssist with various administrative tasks related to the patient...

  • Legal Practice Assistant

    2 months ago

    Dallas, Texas, United States King & Spalding Full time

    Legal Practice Support Dallas,Texas King & Spalding, a leading global law firm, is currently seeking a Legal Practice Assistant to join the Dallas office. This role offers the opportunity for motivated individuals to join an innovative and collaborate environment focused on supporting best practices and developing solutions to improve processes and...

  • Assistant Practice Manager

    14 hours ago

    Dallas, Texas, United States CityVet Full time

    Job Description**About CityVet**CityVet is a people-centric organization that prioritizes the well-being of both its employees and clients. We believe that happy people lead to healthy pets, and we're committed to creating a welcoming environment for all.**Job Summary**We're seeking an experienced Assistant Practice Manager to join our team at CityVet -...

  • Advanced Practice Clinician

    1 week ago

    Dallas, Texas, United States UnitedHealth Group Inc Full time

    Nurse Practitioner or Physician Assistant - UnitedHealth Group IncUnitedHealth Group Inc is actively seeking a dedicated nurse practitioner or physician assistant to enhance our healthcare delivery model. As a vital member of our clinical team, you will contribute to our mission of improving health outcomes for our patients.Position Overview:In this role,...

  • Advanced Practice Clinician

    2 weeks ago

    Dallas, Texas, United States UnitedHealth Group Inc Full time

    Nurse Practitioner or Physician Assistant - UnitedHealth Group IncUnitedHealth Group Inc is actively seeking a dedicated nurse practitioner or physician assistant to enhance our healthcare services. As part of our innovative care model, you will play a vital role in transforming patient care and improving health outcomes.Position Overview:As a member of our...

  • Advanced Practice Provider

    1 week ago

    Dallas, Texas, United States Summit Health, Inc Full time

    Advanced Practice Provider - Nurse Practitioner/Physician AssistantAbout Summit Health, IncSummit Health, Inc is a physician-led organization committed to enhancing healthcare delivery and fostering a more integrated approach to patient care. Our dedicated providers serve a diverse patient population and strive to improve health outcomes for...

  • Advanced Practice Clinician

    1 week ago

    Dallas, Texas, United States UnitedHealth Group Inc Full time

    Nurse Practitioner or Physician Assistant - UnitedHealth Group IncUnitedHealth Group Inc is seeking a dedicated nurse practitioner or physician assistant to enhance our healthcare delivery system. As part of our esteemed organization, you will play a crucial role in transforming patient care.Position Overview:As a member of our clinical team, you will...

  • Surgical First Assistant

    1 week ago

    Dallas, Texas, United States Mpower Healthcare Full time

    Surgical First Assistant / Surgical Nurse Practitioner / RNFA / LSA (Spine, Ortho, Robotics)OverviewMPOWERHealth is in search of a proficient Surgical First Assistant to enhance our surgical team.This role is designed for a committed professional with operating room experience and holds one of the following qualifications: PA, NP/RNFA, or LSA. As a Surgical...

  • Advanced Practice Clinician

    1 week ago

    Dallas, Texas, United States Optum Full time

    Optum, a leader in healthcare innovation, is looking for an Advanced Practice Clinician to join our dynamic team. As part of our organization, you will play a vital role in enhancing healthcare delivery and improving patient outcomes.Position Overview:In this role, you will collaborate with a diverse team of healthcare professionals, providing comprehensive...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Total Care 2 U Full time

    Position OverviewWe are seeking a dedicated Nurse Practitioner (NP) or Physician Assistant (PA) to become an integral part of our expanding healthcare team.Role ResponsibilitiesThe primary focus at Total Care 2 U is to provide exceptional care to elderly patients in the comfort of their own homes through evidence-based practices.We offer a competitive...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Parkland Health and Hospital System Full time

    OverviewAre you seeking a fulfilling career that offers both personal and professional growth? At Parkland Health and Hospital System, we unite our efforts to enhance the health and wellness of the individuals and communities we serve. By becoming a part of Parkland, you join a rich heritage in healthcare that has positively impacted our community for over...

  • Advanced Practice Clinician

    2 weeks ago

    Dallas, Texas, United States UnitedHealth Group Inc Full time

    Nurse Practitioner or Physician Assistant - UnitedHealth Group IncUnitedHealth Group Inc is seeking a dedicated nurse practitioner or physician assistant to enhance our healthcare services. As part of our innovative care delivery team, you will play a vital role in improving health outcomes for our patients.Position Overview:In this role, you will...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Parkland Health and Hospital System Full time

    OverviewAre you seeking a fulfilling career that contributes to the health and well-being of individuals and communities? At Parkland Health and Hospital System, we unite our efforts to uphold our mission of providing exceptional healthcare services. By becoming a part of Parkland, you will join a rich legacy of healthcare excellence that has been dedicated...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Parkland Health and Hospital System Full time

    Are you looking for a fulfilling career that offers both personal and professional growth? At Parkland Health and Hospital System, we unite our skills and efforts to achieve our mission: enhancing the health and well-being of individuals and communities we serve. Joining Parkland means becoming part of a rich healthcare tradition that has been dedicated to...

  • Senior Advanced Practice Provider

    7 days ago

    Dallas, Texas, United States Parkland Health Full time

    Are you seeking a fulfilling career with ample opportunities for advancement? Become a part of Parkland and contribute to a legacy of healthcare excellence that has been dedicated to the community for over 125 years. At Parkland, delivering exceptional patient care is not merely a profession; it is a commitment.Core Responsibilities:Deliver comprehensive...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Parkland Hospital Full time

    Are you seeking a fulfilling career in healthcare? At Parkland, we are dedicated to the health and well-being of the communities we serve. Our diverse team has been making a difference for over 125 years, and we invite you to be a part of this legacy. Your skills can contribute to a mission that goes beyond just a job; it’s about passion and...

  • Advanced Practice Provider

    2 weeks ago

    Dallas, Texas, United States Parkland Hospital Full time

    Are you seeking a fulfilling career in healthcare? At Parkland, we are dedicated to the health and well-being of the communities we serve. Our mission is to provide exceptional care, and we invite skilled professionals to contribute to our legacy of over 125 years in healthcare.Position OverviewThe Advanced Practice Provider is responsible for delivering...

  • Adv Practice Provider II

    3 months ago

    Dallas, Texas, United States Parkland Health and Hospital System Full time

    Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a...

  • Adv Practice Provider II

    4 weeks ago

    Dallas, Texas, United States Parkland Health and Hospital System Full time

    Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a...

  • Advanced Practice Clinician Opportunity

    3 days ago

    Dallas, Texas, United States Optum Full time

    Job SummaryOptum is seeking a skilled Nurse Practitioner or Physician Assistant to join our team at the South Buckner Clinic in Dallas, Texas. As a member of our care delivery team, you will play a vital role in providing high-quality patient care and contributing to our mission of making healthcare better for everyone.Key ResponsibilitiesPractice with a...