Secretary Level 3

2 months ago

Big Rapids, Michigan, United States Ferris State University Full time
Position Title: Secretary Level 3 Location: Big Rapids (Main Campus) Department:

Pharmaceutical Sciences

Advertised Salary: $19.05- $24.26. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. FLSA: Non-Exempt Temporary/Continuing: Continuing Part-Time/Full-Time: Full-Time Union Group: Clerical-Technical Association (MEA-NEA) Term of Position: 12 Month At Will/Just Cause: Just Cause Summary of Position: Provide responsible, independent secretarial support within established departmental policies and procedures.

Position Type: Staff Required Education: Satisfactory completion of three years college or equivalent such as business/technical schooling.

The requirements listed are representative of the knowledge, skill, and/or ability required.
Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. Required Work Experience: Two years of full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.

Two years part-time is equivalent to one year full-time time work. Required Licenses and Certifications: Physical Demands:
  • Office Environment
  • Bending
  • Carrying
  • Reaching
  • Sitting
  • Twisting
  • Driving
  • Lifting
  • Pulling/Pushing
  • Repetitive movement
  • Standing Additional Education/Experiences to be Considered: Demonstrated history of office experience in an educational setting.
    Previous experience with oversight of office operations.
    Demonstrated history of customer service or student service experience in an educational setting.
    Satisfactory completion of three years of college-level course work in business, healthcare, or another related field.
    Previous experience with developing and hosting public events. Essential Duties/Responsibilities: Abstract information from online and printed source documents.

    Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices, and procedures of department.

    Collect and tabulate complex data from a variety of sources.

    Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

    Initiate correspondence requiring an understanding of the unit's activities, policies, and procedures.

    Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.

    Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management including MyFSU, Banner, Word, PowerPoint, Excel, ExamSoft, and Canvas.

    Interview bargaining unit clerical applicants and train them in the characteristic duties.

    Interview, hire, train and direct non-bargaining clerical employees.

    Monitor budget and maintain related records and reports for a major division.

    Perform any/all duties as defined in Secretary Levels I and II position descriptions.

    Produce correspondence, reports, and other documents utilizing computer software programs such as word processing, spreadsheets, database, and file management (ex: Banner, Canvas, etc.)

    Regularly address sensitive and confidential matters.

    Review and interpret incoming print and electronic mail and assemble print and digital files and other related materials to facilitate response by supervisor.

    Manage Alumni-Advisory Board support of student professional travel.

    Be responsible for all college procurement operations.

    May assist with or coordinate college events such as continuing education programs, white coat ceremony, hooding, commencement, etc.

    Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.

    Support, promote, and develop University student enrollment and retention initiatives.

    Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Provide back-up assistance for other clerical positions and perform routine office support duties.

    May edit COP web pages. Skills and Abilities: Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

    Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

    Input, retrieve, download, merge and output information from software programs and systems.

    Interpret student problems and triage to the proper resource.

    Operate a variety of office machines and equipment such as a computer, facsimile, dictation equipment, multi-line telephone, copier, and calculator, to include making minor adjustments (requires some mechanical aptitude).

    Perform basic mathematical operations with accuracy.

    Plan, organize, and make sound judgments and decisions.

    Supervise, direct and train others in the performance of the characteristic duties.

    Use computer software such as word processing, spreadsheets, and database unique to an academic office environment.

    Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information. Required Documents:
    • Cover Letter
    • Resume
    • Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of college degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

      Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable).

      The anticipated start date for this position is August 2024. However, this is an estimated date and can be revised if needed. Initial Application Review Date:
      July 15, Open Until Position is Filled?: Yes Posting Close Date:
      EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at . The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement .

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