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Administrative Coordinator, College of Engineering Technology

2 months ago

Big Rapids, Michigan, United States Ferris State University Full time
Position Title:
Senior Administrative Assistant, College of Engineering Technology

Location:
Main Campus

Department:

CET Dean's Office

Advertised Salary:
$19.05-$24.26 per hour, in accordance with the FSU and CTA/MEA-NEA Agreement

FLSA:
Non-Exempt

Temporary/Continuing:
Continuing

Part-Time/Full-Time:
Full-Time

Union Group:
Clerical-Technical Association (MEA-NEA)

Term of Position:
12 Months

At Will/Just Cause:
Just Cause

Summary of Position:
This role entails providing essential, autonomous administrative support that necessitates independent interpretation of policies and procedures within the College of Engineering Technology Dean's Office and associated areas. Responsibilities include supporting the college in areas such as assessment, scholarships, enrollment management, curriculum, course evaluations, and webpage updates, while also assisting the Associate Dean and fulfilling various clerical duties.

Position Type:
Staff

Required Education:
Completion of three years of college education or equivalent experience.

Required Work Experience:
Two years of full-time secretarial experience, which must include advanced bookkeeping, office supervisory responsibilities, and public interaction requiring tact and diplomacy. Part-time experience may be considered equivalent.

Physical Demands:
  • Office Environment
  • Bending
  • Moving
  • Sitting
  • Repetitive movement
Additional Education/Experiences to be Considered:
Experience in higher education or K-12 systems, webpage updates, and familiarity with Banner and/or Concur systems.

Essential Duties/Responsibilities:
1. Extract information from various sources including books, journals, and reports.
2. Respond to inquiries from diverse internal and external sources, providing explanations of policies and procedures.
3. Collect and analyze complex data from multiple sources.
4. Coordinate operations and procedures with other clerical staff to ensure policy consistency.
5. Draft correspondence that reflects an understanding of departmental activities.
6. Utilize computer systems for data management and reporting.
7. Train junior clerical staff.
8. Monitor budgets and maintain records for a major division.
9. Handle sensitive and confidential information with discretion.
10. Support diversity, equity, and inclusion in all interactions.

Marginal Duties/Responsibilities:
Assist in clerical roles as needed, attend meetings in the absence of supervisors, and contribute to the development of promotional materials for events.

Skills and Abilities:
1. Effective communication with a diverse range of individuals.
2. Proficient in various software applications for data management.
3. Ability to interpret and resolve student issues.
4. Operate standard office equipment efficiently.
5. Strong organizational and decision-making skills.

Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Special Instructions to Applicants:
Applicants must attach an unofficial transcript of college coursework if applicable. If unavailable, a justification explaining equivalent work experience should be provided.

EEO Statement:
Ferris State University is an Affirmative Action/Equal Opportunity employer committed to enhancing equity, inclusion, and diversity within its community.