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Executive Secretary, College of Engineering Technology

2 months ago

Big Rapids, Michigan, United States Ferris State University Full time
Position Title:
Executive Secretary, College of Engineering Technology

Location:
Main Campus

Department:

CET Deans Office

Advertised Salary:
$19.05-$24.26 per hour, in accordance with the FSU and CTA/MEA-NEA Agreement

FLSA:
Non-Exempt

Temporary/Continuing:
Continuing

Part-Time/Full-Time:
Full-Time

Union Group:
Clerical-Technical Association (MEA-NEA)

Term of Position:
12 Month

At Will/Just Cause:
Just Cause

Summary of Position:
This role involves providing comprehensive and autonomous secretarial assistance, necessitating an independent understanding of the policies and procedures within the College of Engineering Technology Dean's Office and associated areas. Responsibilities include supporting the college in various functions such as assessment, scholarships, enrollment management, curriculum, course evaluations, and webpage updates, as well as assisting the Associate Dean and performing other clerical tasks.

Position Type:
Staff

Required Education:
Completion of three years of college education or equivalent experience.

Required Work Experience:
Minimum of two years of full-time secretarial experience, including advanced bookkeeping, office supervisory duties, and public interaction requiring tact and diplomacy. Part-time experience may be considered equivalent.

Physical Demands:
  • Office Environment
  • Bending
  • Moving
  • Sitting
  • Repetitive movement
Additional Considerations:
Experience in higher education or K-12 systems, web page updates, and familiarity with Banner and/or Concur systems is preferred.

Essential Duties/Responsibilities:
1. Extract information from various sources including books, journals, and reports.
2. Respond to inquiries from internal and external sources, providing explanations of policies and procedures.
3. Collect and analyze complex data from multiple sources.
4. Coordinate operations and activities with other clerical staff to ensure consistency in policy application.
5. Draft correspondence that reflects an understanding of departmental activities.
6. Utilize computer systems for data management and reporting.
7. Train junior clerical staff.
8. Monitor budget and maintain financial records for the division.
9. Handle sensitive and confidential information with discretion.
10. Attend meetings and assist in the preparation of materials for special events.

Skills and Abilities:
Effective communication with diverse groups, proficiency in various software applications, ability to interpret and resolve student issues, and strong organizational skills are essential.

Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript
Special Instructions to Applicants:
Applicants must provide an unofficial transcript of college coursework or a justification of equivalent work experience. Finalists will be required to submit an official transcript if applicable.

EEO Statement:
Ferris State University is committed to promoting equity, inclusion, and diversity within its community, offering employment opportunities to qualified candidates in a student-focused environment.