Campus Mail Systems Coordinator
1 month ago
Campus Mail Systems Coordinator
JR
Williams College Main Campus
The college is pleased to announce an opening for a Campus Mail Systems Coordinator, 40 hours weekly year-round. The schedule will be Monday through Friday 8:00 am - 4:30 pm with Saturday and Sunday off. Schedules are subject to change and could vary to include evenings, weekends and holidays.
Reporting to the Assistant Manager for Mailroom Operations, the position is responsible for assisting the in executing the process of student mail & package receiving, sorting, and preparation for student distribution. The role is also responsible for intra-campus mail and course package facilitation and delivery.
We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups or who have experience working with a broadly diverse population to apply. In their cover letter, applicants should highlight relevant experience with working with, and supporting, individuals from culturally-diverse backgrounds.
Responsibilities:
- Accept mail from USPS
- Accept packages from USPS, UPS, FedEx, DHL, and other carriers which deliver student mail/packages to the Paresky Center
- Bring mail and packages from the Paresky mezzanine level drop-off areas to the JP Mailroom on the first floor of the Paresky Center, using the carts provided as needed
- Utilize the NeoTrak system to process packages for student notifications & distribution
- Sort mail and packages by student mailbox number
- Distribute the mail into individual mailboxes in the Jessica Park (JP) Mailroom
- Conduct full campus round Tuesdays & Thursdays in the morning
- Conduct abbreviated campus round, Tuesdays & Thursdays in the afternoon
- Pick up, sort, & deliver intra-campus mail parcels on rounds
- Deliver print jobs from Print Services per JP Mailroom protocol
- Assists with mailbox management and mail forwarding
- Assists with distributing mass mailings per protocol
- Assists with window service
- Trains temps and other mailroom employees to fill in on Intra-Campus Mail route for days the Mail Logistics Specialist is out that fall on delivery days (one full-round only on those days)
- Other duties as assigned
- Prior experience in mailroom operations or related mail services preferred
- Strong organizational skills & attention to detail and accuracy
- Significant positive customer service experience
- Understanding the importance of mail security
- Experience with computer database systems and ability to quickly learn new database systems
- Ability to work collaboratively with colleagues and students
- Valid driver's license
- Must be able to lift and move parcels/packages up to 75 pounds with assistance
Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.
Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at or email at
To apply, visit
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