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Student Involvement And Events Assistant
3 months ago
Student Involvement And Events Assistant
JR
Williams College Main Campus
Williams College is excited to announce an opening for a Student Involvement & Events Assistant. This position is responsible for coordination of logistics for student organizations, student government, student events, and more as part of the Student involvement and Events team within the Office of Campus Life (OCL). Click here for more information on OCL. This position is highly integrated in the student experience at Williams, as you will have the unique opportunity to support execution of events for approximately 180 student groups representing many different areas of interest and aspects of identity. Additionally you will have touch points with every office across campus through the facilitation of the room scheduler.
Williams College is a coeducational liberal arts institution located in the Berkshires of northwestern Massachusetts with access to Albany, Burlington (VT), Boston, New York City, and Montreal. Distinguished by a reputation for outstanding, inclusive teaching and scholarship, academic excellence, and exceptional alumni loyalty, the college is committed to building and supporting a diverse learning community of approximately 2,100 undergraduates.
Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.
Responsibilities
Specific responsibilities include (but are not limited to):
- Day-to-day administration of the college's online room scheduler software in select spaces.
- Advise & assist student event planners with the details of their events.
- Coordinate logistics for student events and OCL events, including supply orders & inventory, professional temp staff scheduling, work requests through Facilities, arranging large furniture moves through a local vendor, bracelet distribution for events with alcohol, and for larger programs, on-site execution of logistical support for the program in real-time.
- Transport supplies and equipment to event sites and assist with set up for both indoor on campus and outdoor tent events.
- Coordinate student event registration and all correlated communications with campus colleagues.
- Significant interaction & communication with students as well as with colleagues in several departments across campus.
- Assist the Associate Director for Student Centers & Events with annual senior class signature events, in collaboration with class officers, OCL colleagues, and related campus departments
- Coordinate the Eph Moments of Joy (EMoJ) signature program during the fall and spring semesters.
- Assist the Financial & Administrative Coordinator with purchasing card reconciliations for student purchases
- Provide administrative support for the Associate Director.
The successful candidate will possess:
- A minimum of 2 years related experience, or equivalent education & experience. Bachelor's degree not required; recent grads will be considered as well as those with alternative credentials
- Strong attention to detail & strong organization skills required; prior experience tracking budgets would be helpful
- Strong people skills, a friendly and approachable demeanor, and the ability to calmly de-escalate difficult situations
- Experience with and commitment to supporting diverse, inclusive, and equitable communities especially any prior experience working with college age student populations
- Experience with supervision of volunteers and/or hiring temporary staff to work is desirable
- Proficiency in Microsoft Office and Google Suite; understanding of internet for marketing and website updating (WordPress desirable); ability to quickly learn additional specialized college software/databases
Application review will begin on July 19, 2024 and continue until position is filled. Pay range is from $21 to $24 per hour, commensurate with experience. This position will require a significant on-campus presence, but hybrid on-site/remote work arrangements may be available with approval for employees based in NY, MA, CT, or VT; subject to review and revision as policy evolves.
Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.
Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at or email at
To apply, visit
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