Manager, Adm Operations

1 month ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

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The SCCC Faculty Recruitment Office is seeking a Manager, Administrative Operations that will oversee office activities and services including the supervision of office staff to achieve maximum productivity and expense control. Develops procedures and policies for administrative activities, such as records maintenance, document preparation, mail distribution, reception, and other related internal operations.

Department Specifics:

  • Manages the SCCC-recruitment mailbox for SCCC staff and general inquiries and/or processes related to SCCC research and administrative personnel and works closely with SCCC hiring managers (faculty and administration) for the successful completion of positions requests, and/or other personnel actions.
  • Works closely with HR Partners and SCCC hiring managers and leaders in all SCCC funded positions requests and personnel actions such as positions requests, resignations, transfers compensation changes and/or reclassifications, etc; maintains an up-to-date report of all actions/transactions for progress reports and for budget purposes.
  • Leads the SCCC Position Control Committee meeting to present positions requests for approvals, follow up on action items and appropriate level of approvals and communicate with all appropriate parties on next steps and/or action items.
  • Collaborate with Office Director and/or per request of SCCC Finance Office to provide relevant information for budget planning and/or TBAs reconciliations.
  • Coordinate regular meetings with SCCC main areas, works closely with HR to go over progress reports with appropriate leaders on pending approvals, personnel changes, posting/recruitment strategies.
  • May supervise one (1) Fte and manage the day-to-day performance (hiring, performance, termination of employee life-cycle)
  • Responsible for processing and/or overseeing visa sponsorship processes for new hires and/or current employees. This will include working closely with the Office of International Student and Scholar Services and the HR Immigration team as well as appropriate leaders to process and submit appropriate documentations, tracks progress, provides updates and/or follow up on datelines and visa expirations.
  • Keeps and/or supervises a current and up-to-date report on visa sponsorship and acts as liaison and central office for all SCCC visa sponsorships.
  • Responsible for processing and/or overseeing the onboarding/offboarding process for SCCC staff; works closely with appropriate SCCC offices, such as Office of Facilities, IT and SCCC Divisions to ensure new hires have the appropriate access/resources in their position.
  • Communicate with appropriate areas and use internal distribution lists to communicate of SCCC new hires and/or resignations.
  • Will work closely with the Director to enhance the onboarding experience for SCCC staff.
  • Support faculty members in the process of hiring/onboarding staff and guide them through SCCC internal processes from beginning to end.
  • May participate in SCCC faculty recruitment and onboarding as needed and/or special projects as requested per SCCC leadership.
  • This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE JOB FUNCTIONS
1. Ensures all administrative operations run smoothly and efficiently.
2. Coordinates, plans and directs services which support the running of the department
3. Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
4. Develops and implements department processes.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
High school diploma or equivalent

Experience:
Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others

• Knowledge of business and management principles

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A11

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