Executive Assistant, Chief Growth Officer

2 months ago

Chicago, Illinois, United States Kraft Heinz Full time

Job Description
As an Executive Assistant, the successful candidate will be organized, detail oriented, self-motivated, adaptable, ambitious, and driven, able to handle confidential information, and is comfortable navigating in a fast-paced environment, with a demonstrated ability to respond to changing workloads and priorities. Must be able to communicate clearly and to handle multiple assignments and people simultaneously.
Job Description :
The Executive Assistant is required to perform a range of duties to support their Executive (s) including but not limited to:

  • Help ensure leader is properly prepared and on time for all meetings, project deadlines, AIs, and deliverables.
  • Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials, and other written communication as required for executive and business meetings often under tight deadlines.
  • Management of calendars and scheduling with tact and discretion for personal and work engagements.
  • Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.
  • Create meeting agendas, coordinate staff meetings, internal and external events as needed; supporting team cadences / meetings (e. g., notes / prompts for agenda items; proactively updating recurring events).
  • Invoice and Vendor Management
  • Act as main point of contact for external and internal requests, including meeting and greeting when necessary.
  • Coordinate all logistics for travel, events, meetings, etc. while ensuring accurate monthly T&E ledgers via Concur.
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, etc.
  • Manage Travel and Expenses reporting.
  • Help to drive culture and engagement in the organization where needed.
  • Ensure quality control / proofreading / editing where necessary.
  • Perform ad hoc administrative work and projects as needed.

Minimum Qualifications:

  • High school diploma required.
  • Administrative experience supporting Executives, Vice Presidents, Directors and / or Managers on their team.
  • Demonstrate the ability to support and interact with all levels of management.
  • Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook); Familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, etc.
  • Excellent organizational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow-up.
  • Ability to handle workload in a fast paced and focused work environment.
  • Experience and proficiency working with automated expense tracking, online travel etc.
  • Ability to anticipate needs and make decisions with minimal direction.
  • Task oriented and ability to drive completion of tasks within narrow timelines.
  • Ability to work overtime as needed.
  • Pois ed under pressure and flexible to adapt in a fast-paced environment.

Location(s)
Chicago/Aon Center
Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact .

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