Administrative Assistant

2 weeks ago

Tualatin, Oregon, United States Tualatin Chamber of Commerce Full time
*Are you a parent with kids in school and would like to work during school hours?

*Are you retired and would like to continue working in an office setting doing a variety of interesting projects and tasks?

*Are you an experienced business office professional and would like to have a steady job working with great people?

The Tualatin Chamber of Commerce is looking for an experienced Administrative Assistant who can become part of an established team making sure we promote, support, and advocate for our business community

Check us out at:

Job Title:
Office Coordinator/Administrative Assistant

Reports To:

CEO

Job Summary:


The Administrative Assistant is a self-starter responsible for the day to day office functions of the Tualatin Chamber of Commerce.

They thrive in the fast pace of the office, and coordinate and prioritize work so operations are smooth and efficient.

They are the first person to greet customers when they visit or call the Chamber.

They reply to member's questions quickly and help make sure that they are getting the most value from their membership.

The Administrative Assistant is responsible for updating membership records on all data bases and oversees the Visitor Information Center.

Job Duties

General Office Operations:

  • Answer phones and receive visitors
  • Manage events calendar as well as calendar for
    CEO.
  • Schedule and coordinate meetings
  • Collate and distribute mail
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Create and maintain filing systems, both electronic and physical, ensuring that they can be easily accessed by other staff when necessary.
  • Write and edit documents such as letters and reports
  • Manage Member accounts, update information in CM (ChamberMaster) daily, assisting members and partners with any account needs – billing or otherwise
  • Track invoices and upload to accountant's portal for processing and payment.
  • Provide administrative support to
    CEO, Business Development Specialist and the Board of Directors as necessary.
  • Coordinate facilities and office equipment management, maintenance and upkeep.
  • Prepare mailings and organize staff or volunteers to complete.

Content Creation and Social Media Support:

  • Create and schedule social media posts (LinkedIn, Facebook, Instagram).
  • Create Chamber Events & News Newsletter and Member Events & News Newsletter in conjunction with the Business Development Specialist each week.
  • Monitor, create content for and update social media accounts
  • Update Camber web site and social media calendars weekly

Events:

  • Provide all logistical support for Chamber events (e.g., working with caterer, coordinating with sponsors and speakers, producing programs and promotional materials, accepting RSVPs and payments.

Visitor Information Center Support:

  • Oversee the Visitors Information Center by responding to questions and providing information for walk-in, email, phone or written requests.
  • Responsible for relocation packets and economic profile inquires.
  • Maintain orderly information racks and counters in the lobby and Visitor Information Center.
  • Recruit and educate volunteer staff.
  • Maintain accurate visitor counts and send monthly report to the Washington County Visitor Association.

Job Requirements:

  • The ability and willingness to be courteous and diplomatic with coworkers, members, the Board, vendors, and visitors.
  • Demonstrated ability to return to a task after interruptions, often repeatedly.
  • Two years office administration experience and or a combination of education and experience.
  • A passion for serving the customer.
  • The ability to prioritize, multi-task, and work both independently and in a small team environment.
  • A sense of urgency with a demonstrated ability to meet multiple concurrent deadlines.
  • Attentive to details.
  • The ability to exercise and maintain confidentiality.
  • Excellent verbal and written business communication skills, including editing and proof reading.
  • Proficiency with Windows Office Professional Suite, Facebook and Linked-In. Website maintenance, and work with Publisher and Constant Contact a plus.
  • Ability to learn new technology and software applications quickly.
  • Ability to use basic office equipment such as computers, server, copier, postage machine, fax, and merchant services machine.
  • Ability to lift 25 to 35 pounds

Work Hours:
The office is open between 9AM. and 5PM Monday through Friday. Occasionally, night or weekend work will be necessary to support Chamber events. A work schedule will be created that accommodates the work needed to be performed with life balance considerations.

Compensation:
The pay range is $20 to $24 per hour depending on experience.

Benefits:
Paid Time Off, medical benefits, flexible schedule, and 11 paid Federal Holidays.

PLEASE SEND A COVER LETTER AND RESUME By Monday May 20th 2024 at noon

  • Office + Events Worker

    2 weeks ago

    Tualatin, Oregon, United States EVENTS UNLIMITED Full time

    We are seeking an Office Assistant - Events Assistant to join our team You will perform clerical and administrative functions in order to drive company success and you will take part in fulfilling all kinds of event related tasks and needs at our company.Responsibilities:Answer inbound telephone callsDraft correspondences and other formal documentsPlan and...

  • Administrative Assistant

    1 week ago

    Tualatin, United States Tualatin Chamber of Commerce Full time

    *Are you a parent with kids in school and would like to work during school hours? *Are you retired and would like to continue working in an office setting doing a variety of interesting projects and tasks? *Are you an experienced business office professional and would like to have a steady job working with great people? The Tualatin Chamber of Commerce is...

  • Sales Support Administrator

    3 days ago

    Tualatin, United States SFW Construction LLC Full time

    Company DescriptionSFW Construction LLC is a residential and commercial contractor based in Tualatin, Oregon. We specialize in damage remediation and dry rot repair, providing quality craftsmanship and efficient repairs to our customers in the Portland Metro and surrounding areas. Our mission is to help consumers and customers protect their property...

  • Sales Support Administrator

    1 week ago

    Tualatin, United States SFW Construction LLC Full time

    Company DescriptionSFW Construction LLC is a residential and commercial contractor based in Tualatin, Oregon. We specialize in damage remediation and dry rot repair, providing quality craftsmanship and efficient repairs to our customers in the Portland Metro and surrounding areas. Our mission is to help consumers and customers protect their property...

  • Procurement Assistant

    1 week ago

    Tualatin, United States DPI Specialty Foods, Inc. Full time

    The Procurement Assistant is responsible for performing a variety of administrative support duties for the Procurement Department. This includes processing purchase orders and requisitions, tracking and maintaining inventory, reviewing invoices, main Procurement, Assistant, Manufacturing, Skills, Support

  • Office Production Assistant

    4 days ago

    Tualatin, United States Maleko Personnel Full time

    Job DescriptionJob DescriptionJob Overview:We are seeking a detail-oriented and organized Production Assistant to join our team. As a Production Assistant, you will provide administrative support to ensure the smooth operation of our production processes. This is a full-time position with opportunities for growth and development within the scheduling and...

  • Office Production Assistant

    2 days ago

    Tualatin, United States Maleko Personnel Full time

    Job DescriptionJob DescriptionJob Overview:We are seeking a detail-oriented and organized Production Assistant to join our team. As a Production Assistant, you will provide administrative support to ensure the smooth operation of our production processes. This is a full-time position with opportunities for growth and development within the scheduling and...

  • Office and Event Support Assistant

    4 weeks ago

    Tualatin, United States Events Unlimited Full time $17 - $23

    We are seeking an Office Assistant - Events Assistant to join our team! You will perform clerical and administrative functions in order to drive company success and you will take part in fulfilling all kinds of event related tasks and needs at our company.Responsibilities:Answer inbound telephone callsDraft correspondences and other formal documentsPlan and...

  • Office Assistant

    2 weeks ago

    Tualatin, United States Emerald Staffing Full time

    Job DescriptionJob DescriptionAbout UsLocal manufacturing company in SW Portland area has an amazing opportunity for an organized team player to join their well-established team! Partnering with working with local and national utility companies, this group strives to be their clients' go-to for any product and service needs with each new construction...

  • Office Assistant

    1 week ago

    Tualatin, United States Emerald Staffing Full time

    Job DescriptionJob DescriptionAbout UsLocal manufacturing company in SW Portland area has an amazing opportunity for an organized team player to join their well-established team! Partnering with local and national utility companies, this group strives to be their clients' go-to for any product and service needs with each new construction project. Ready...

  • Office Assistant

    16 hours ago

    Tualatin, United States Emerald Staffing Full time

    Job DescriptionJob DescriptionAbout UsLocal manufacturing company in SW Portland area has an amazing opportunity for an organized team player to join their well-established team! Partnering with local and national utility companies and contractors, this group strives to be their clients' go-to for any product and service needs with each new construction...

  • Human Resources Coordinator

    1 month ago

    Tualatin, United States Fulcrum Technologies Full time

    Job DescriptionJob DescriptionSalary: $24+ DOEFulcrum Technologies is seeking a Human Resources Coordinator to join our growing team and support the HR department in various administrative and coordination tasks. The coordinator will prepare employee onboarding paperwork, coordinate benefits enrollments and records maintenance, and assist with recruiting...

  • Office + Events Worker

    1 week ago

    Tualatin, United States EVENTS UNLIMITED Full time

    We are seeking an Office Assistant - Events Assistant to join our team! You will perform clerical and administrative functions in order to drive company success and you will take part in fulfilling all kinds of event related tasks and needs at our company. Responsibilities: Answer inbound telephone calls Draft correspondences and other formal documents Plan...

  • Order Entry Representative

    4 weeks ago

    Tualatin, United States API International Inc. Full time

    Job DescriptionJob DescriptionAPI International is a family business that was established in Portland, Oregon in 1979. We are a manufacturer and wholesale distributor of flanges, expansion joints, valves, other pipe fittings, and custom-fabricated parts for the Agriculture, Exhaust, HVAC, and Water Works markets. At API International, we offer a generous...

  • Project Coordinator

    3 weeks ago

    Tualatin, United States AKS Engineering & Forestry Full time

    Job DescriptionJob DescriptionJob SummaryAKS Engineering & Forestry (AKS) has an immediate opening for a Project Coordinator for our Tualatin, Oregon office. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you will want to consider AKS.Ideal Candidate Qualifications:Experience supporting...

  • Product Quality Engineer

    6 days ago

    Tualatin, United States Radiall Full time

    About UsDISCOVER RADIALLSince 1952, we have been designing and manufacturing cutting-edge technologies for some of the world's most demanding applications. From space exploration to communication to aviation, our international teams are working to create interconnect components that power the future. Our sites are located in different countries, including...

  • Employee Experience Representative

    2 weeks ago

    Tualatin, United States Xenium HR Full time

    Job DescriptionJob DescriptionLocation: Hybrid – Tualatin, OR / remoteLooking for a role where your work has real impact? At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We...

  • Employee Experience Representative

    2 weeks ago

    Tualatin, United States Xenium HR Full time

    Location: Hybrid - Tualatin, OR / remote Looking for a role where your work has real impact? At Xenium HR, we're on a mission to transform workplaces for the better. You'll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no...

  • Recruitment Specialist

    1 month ago

    Tualatin, United States Ascentec Engineering, LLC Full time

    Job DescriptionJob DescriptionDescription:Description:Are you a dynamic and self-motivated individual who loves connecting with people and fostering community relationships? We're seeking a Recruitment Specialist to join our team. In this role, you'll play a vital part in engaging with local schools, organizing events, reaching out to the community,...

  • Talent Acquisition Specialist

    1 month ago

    Tualatin, United States Ascentec Engineering, LLC Full time

    Job DescriptionJob DescriptionDescription:Description:Are you a dynamic and self-motivated individual who loves connecting with people and fostering community relationships? We're seeking a Talent Acquisition Specialist to join our team. In this role, you'll play a vital part in engaging with local schools, organizing events, reaching out to the...

  • Front Desk Associate

    3 hours ago

    Tualatin, United States Emler Swim School Full time

    Are you looking for an exciting job that keeps you connected with children and their families? Join Emler Swim School as a Front Desk Associate! Welcome our  customers and their children with excitement into our swim school and assist families with current enrollments and new registrations for swim lessons. This role is for candidates with a passion for...