Document Controls Specialist
1 month ago
Position Status: This opportunity is for a secured role that is due to commence in September subject to approval. If you would like to be considered as we progress with this position, please click to apply.
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
The project:
We are hiring an ambitious and forward-thinking a document controls specialist to join our established and growing team in New York.
Our values shape the way we consult, and define the people we want to join us on our journey, they are:
Safety first - Going home safe and wellClient focus - Deliver on our promise
Integrity - Always do the right thing
Create opportunity - for our people to excel.
You'll be responsible for:
Developing Document Control Processes: Establishing and refining document management processes, including version control, access, and security.Designing Document Control Tools: Creating and maintaining tools for document management, ensuring efficient workflows.
Ensuring Compliance: Making sure all involved parties adhere to document control requirements.
Assisting project leads with payment requests, change orders, submittals, and Requests for Information (RFIs).
Managing meeting minutes, project status updates, and logs related to payments, change orders, RFIs, and submittals.
Maintaining a project document filing system under established procedures.
Communication and Coordination: Facilitating effective communication between project teams, contractors, and other stakeholders to ensure seamless document flow.
Reviewing and Approving Documents: Collaborating with stakeholders to review and approve project-related documents, such as design drawings, specifications, and contracts.
Change Management: Coordinating document changes and updates, especially when joint venture partners are involved.
You'll need to have:
Proven experience in reporting, data analysis, and presentation development.Strong proficiency in data analysis tools and software (e.g., Primavera, Microsoft Suite, Power BI, Tableau).
Excellent oral and written communication skills.
Experience in managing relationships with key stakeholders.
You'll also have:
NJT, MNRR, LIRR, NYCT, and MTA experience are preferred.PMP or equivalent professional certification is preferred.
Experience working on multi-billion-dollar infrastructure projects or programs.
Experience working in the infrastructure sector.
Experience in a manager-level position.
Previous experience working with NJT, MNRR, LIRR, NYCT, and MTA.
Bachelor's degree in engineering or applicable field.
Mace North America Offers The Competitive Benefits Such As
Health, dental, and vision insurance, including an option with a health savings accountFlexible spending accounts (healthcare, dependent care and transit and parking where applicable)
Disability insurance
Life insurance and accidental death and dismemberment
401(k) plan
Paid time off
Paid holidays
Continuing education program
Professional licensure and society memberships
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the 'Refer a friend' feature found within the relevant job.
-
Construction Document Specialist
2 months ago
New York, New York, United States Creative Form Development, LLC Full timeCreative Form Development, LLC Creative Form Development, LLC New York, NY New York, NY Part-time Part-time $23.11 - $35.00 an hour $23.11 - $35.00 an hour 3 days ago 3 days ago 3 days ago Job Overview:We are seeking a detail-oriented and organized Document Specialist with experience working on construction projects to join our team.As a Document Specialist,...
-
Document Services Specialist
5 hours ago
New York, New York, United States Weil, Gotshal & Manges Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Document Services Specialist to join our Administrative Staff team at Weil, Gotshal & Manges LLP. As a key member of our team, you will be responsible for performing various document processing functions to produce high-quality documents for our attorneys, while maintaining confidentiality and...
-
Quality Control Specialist
6 days ago
New York Mills, New York, United States The Fountainhead Group,Inc. Full timeJob OverviewThe Quality Control Specialist plays a vital role in ensuring the integrity and excellence of our products at The Fountainhead Group, Inc. This position is responsible for conducting thorough inspections of first pieces, incoming materials, in-process items, and finished products as directed by the Quality Control Manager or Supervisor....
-
Quality Control Specialist
7 hours ago
New York Mills, New York, United States The Fountainhead Group, Inc. Full timePosition Overview:The Quality Control Specialist is accountable for conducting thorough inspections of first pieces, incoming materials, in-process items, and finished products as directed by the Quality Control Manager or Supervisor. This role involves maintaining accurate records to meet both company and customer documentation standards. Additionally, the...
-
File Processing Specialist
5 days ago
New York, New York, United States Lighthouse Document Technologies Inc Full timeJob OverviewWhat makes Lighthouse unique?Lighthouse thrives on a culture of empathy, motivation, and collaboration. We harness the diverse talents of our team members to tackle intricate challenges while fostering professional growth. At Lighthouse, we blend innovation with support, creating an environment where teamwork is essential for success. Together,...
-
Inventory Control Specialist
13 hours ago
New York, New York, United States Express Employment Professionals Full timeJob OverviewExpress Employment Professionals is seeking a dedicated individual for a vital role within a mid-sized production organization.The Inventory Control Specialist will play a key role in ensuring precise inventory management, delivering exceptional customer service, and supporting streamlined warehouse operations. Your meticulous attention to detail...
-
Infection Control Specialist
5 days ago
New York, New York, United States Phaxis Full timeInfection Control Specialist at PhaxisHourly Pay Rate is $58.07 based upon experience | Temporary Assignment | MUST be Fully VaccinatedPhaxis is seeking a qualified Infection Control Specialist to contribute to our mission of enhancing patient safety and quality of care. This role involves overseeing infection prevention strategies and risk management...
-
Damage Control Specialist
12 hours ago
New York, New York, United States U.S. Navy Full timeBecome a Vital Part of Naval Operations as a Damage Control Specialist The U.S. Navy is seeking dedicated individuals to join our ranks as Damage Control Specialists. These critical roles ensure the safety and operational readiness of our ships by responding to emergencies and maintaining damage control systems. Responsibilities Respond swiftly and...
-
Infection Control Specialist
6 days ago
New York, New York, United States Phaxis Full timeTemporary Infection Control Specialist at Leading Healthcare OrganizationHourly Pay Rate: $58.07 (based on experience) | Temporary Position | Must be Fully VaccinatedThis role is based in a prominent healthcare organization seeking an experienced infection control professional for a temporary assignment. The selected candidate will be responsible for...
-
Loss Control Specialist
3 weeks ago
New York, New York, United States Berkshire Hathaway Homestate Companies - Workers Compensation Division Full timeWHAT WE'RE LOOKING FORExperienced loss control or occupation-related safety services professional looking for the right opportunity? Berkshire Hathaway Homestate Companies, Workers Compensation Division, has an immediate opening for a Loss Control Specialist to provide comprehensive risk management solutions and loss control services to New York/New England...
-
Document Compliance Specialist
5 hours ago
New York, New York, United States Guild Mortgage Full timeAbout Guild Mortgage CompanyGuild Mortgage Company is a leading mortgage banking firm dedicated to serving homeowners and buyers. Our goal is to provide affordable home financing solutions while delivering exceptional service and professionalism.Job SummaryWe are seeking a highly skilled Document Compliance Specialist to join our team. As a key member of our...
-
Lead Legal Document Specialist
1 month ago
New York, New York, United States Davis Wright Tremaine Full timeThis is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for a Lead Legal Document Specialist to join our team.This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.This lead position is responsible for performing high...
-
Inventory Control Specialist
6 days ago
New York, New York, United States Acker Full timeInventory Control Specialist Position at AckerAcker, recognized as the oldest wine retailer in the United States, is in search of an Inventory Control Specialist. This role is pivotal in managing stock levels, organizing wine merchandise, and maintaining a tidy and orderly retail environment. Candidates should possess a keen eye for detail, excellent...
-
New York, New York, United States AtlantiCare Full timeJob OverviewThe Access Control and Security Operations Specialist plays a crucial role in maintaining the safety and security of the organization by overseeing access management and surveillance operations.Key ResponsibilitiesManage the issuance and modification of identification badges.Oversee access control systems and ensure accountability for card...
-
Traffic Control Specialist
5 hours ago
New York, New York, United States Government Jobs Full timePosition Overview:As a Traffic Control Specialist, you will be responsible for a variety of essential tasks related to the maintenance and management of traffic systems.Key Responsibilities:1. Execute painting tasks for traffic and crosswalk markings.2. Assist in the assembly, installation, removal, and upkeep of traffic control devices.3. Support the...
-
Inventory Control Specialist
6 days ago
New York, New York, United States Diptyque Paris Full timeDIPTYQUE PARIS is a prestigious Luxury Fragrance House recognized for its exceptional offerings in the luxury market. Established in 1961, the Maison is celebrated for its exquisite range of iconic scented candles, personal fragrances, bath and body products, and home décor.Role OverviewThe Inventory Control Specialist plays a crucial role in overseeing the...
-
Pest Control Specialist
11 hours ago
New York, New York, United States Assured Environments Full timeAssured Environments is the New York region's leading provider of comprehensive pest management solutions. Since 1934, we've been safeguarding landmark properties with a commitment to quality, sustainability, and exceptional customer service. Our Service Operations Department plays a vital role in supporting our dedicated Pest Management Professionals. We...
-
IT Quality Control Specialist
6 days ago
New York, New York, United States City of New York Full timeCompany OverviewPosition OverviewThe City of New York's Department of Youth and Community Development (DYCD) is dedicated to fostering a network of community-focused organizations and initiatives aimed at reducing poverty and enhancing opportunities for residents and communities to thrive.The IT Quality Control Specialist will undertake the following...
-
Credit Control Specialist
5 days ago
New York, New York, United States Phaxis - Financial Services Full timePosition OverviewRole Summary: The Credit Control Specialist will be responsible for managing the accounts receivable process within the organization.Key Responsibilities:Conduct reviews and reach out to clients regarding outstanding accounts.Identify and address issues related to account delinquency.Receive and process incoming payments efficiently.Maintain...
-
Traffic Control Specialist
5 days ago
New York, New York, United States Allied Risk Management Full timeJob OverviewAs a Traffic Control Specialist, your primary role will be to ensure the safety of both construction personnel and the public during operations. This position is critical in managing traffic flow and mitigating potential hazards on-site.Key Responsibilities:Implement effective traffic management strategies to safeguard workers and...