Administrative Assistant

1 month ago


Creve Coeur, Missouri, United States Archdiocese of St. Louis Full time
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.

Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St.

Louis.

Job Summary

Performs secretarial duties for several staff members, including the Pastor.

Responsibilities may include word processing and typing reports and correspondence for parish staff and committee members, creating the weekly bulletin or other newsletter, entering information into parish census and offering envelope database and preparing sacramental records.

Requires previous secretarial experience.

Job Responsibilities

General:

  • Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
  • Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors
  • Distributes mail and other related material
  • Maintains Mass Intention book, cards, and money
  • Maintains parish donor database
  • Enters contributions into computer program and reconciles with the deposit
  • Prepare reports and spreadsheets
  • Monitors and orders office supplies
  • Prepares weekly bulletins
  • Runs mailing labels on request
  • Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
  • Monitors postage meter, prepares check request for postage refill, orders ink supplies
  • Coordinate and schedule volunteers in the parish office
  • Maintain and coordinate the appointment book for supervisors
  • Type general correspondence
  • Type agendas/minutes and distribute as directed
  • Performs other duties as assigned

Bookkeeping:

  • Maintain insurance and personnel files
  • Maintain accounts receivable and accounts payable
  • Maintain yearly budget
  • Provide information for payroll processing
  • Assist with preparation of payroll and other bookkeeping procedures
Job Requirements

Knowledge & Experience Requirements

  • Must be computer literate and have experience using copiers, fax machines and other office equipment
  • Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
  • May need to know bookkeeping software or other business software
  • Must have proficient typing skills
  • Must have three to five years experience working in a general office environment
Skills & Attitudes Required for Success in Job

  • General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
  • Must have well developed "people skills" in interacting with all who come to the parish office
  • Must have ability to communicate verbally and in writing
  • Must be organized with office files and volunteers
  • Must be able to maintain confidentiality in all matters
  • Must be willing to work a flexible schedule with occasional overtime
Relationships Requirements

  • Will work closely with the Pastor, Office Administrator and other parish employees
  • Will have frequent interaction with parishioners and various parish organizations
  • Must be able to work well with outside contractors and vendors
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.

All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.


Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening.

The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment.

Any offer would be contingent upon successful completion of any required screening.

  • Creve Coeur, Missouri, United States Parc Provence Full time

    PARC PROVENCEJOB DESCRIPTION Job Title: Business Office ManagerDepartment: AdministrationReports to: AdministratorStatus: Exempt POSITION SUMMARYThe Business Office Manager plays a crucial role in ensuring the smooth operation of office services by overseeing administrative processes and managing the front office team. This position serves as a...


  • Creve Coeur, Missouri, United States Parc Provence Full time

    PARC PROVENCEJOB DESCRIPTION Job Title: Business Office ManagerDepartment: AdministrationReports to: AdministratorStatus: Exempt POSITION SUMMARYThe Business Office Manager plays a crucial role in ensuring the smooth operation of office services by coordinating administrative functions and overseeing the front office team. This position serves as a...


  • Creve Coeur, Missouri, United States Parc Provence Full time

    PARC PROVENCEPOSITION OVERVIEW Job Title: Business Office ManagerDepartment: AdministrationReports to: AdministratorStatus: Exempt POSITION SUMMARYThe Business Office Manager is tasked with ensuring the smooth operation of office services by coordinating office functions and overseeing the administrative team at the front desk. This role serves as a...

  • Adjunct Faculty

    1 week ago


    Creve Coeur, Missouri, United States InsideHigherEd Full time

    Job SummaryInsideHigherEd is seeking a qualified adjunct faculty member to teach a Financial Data Analytics course at our institution. We are looking for experts in the field of Finance, Accounting, or Business Administration to deliver course content with real-world applications.ResponsibilitiesTeach a Financial Data Analytics course using Excel, PowerBI,...


  • Creve Coeur, Missouri, United States DAS Acquisiton Company LLC Full time

    Job Title: Disclosure CoordinatorAt DAS Acquisition Company LLC, we are seeking a highly organized and detail-oriented Disclosure Coordinator to join our team. As a Disclosure Coordinator, you will play a critical role in ensuring the efficient, accurate, and timely delivery of mortgage loan disclosures.Key Responsibilities:Assist the Secondary Marketing...

  • Finance Instructor

    1 week ago


    Creve Coeur, Missouri, United States InsideHigherEd Full time

    Job SummaryWe are seeking a qualified adjunct faculty member to teach a Financial Data Analytics course at the John E. Simon School of Business. The ideal candidate will have expertise in Finance, Accounting, or Business Administration and be able to deliver course content with real-world applications.ResponsibilitiesTeach FIN-375 – Financial Data...


  • Creve Coeur, Missouri, United States Washington University in St. Louis Full time

    Job SummaryWe are seeking a skilled and compassionate Patient Services Representative to join our team at Washington University in St. Louis. As a key member of our department, you will play a vital role in ensuring the smooth operation of our services, providing exceptional patient care, and promoting a positive patient experience.Key...


  • Creve Coeur, Missouri, United States InsideHigherEd Full time

    Job SummaryThe School of Education at Maryville University is seeking part-time faculty members to supervise teacher candidates in field placements as part of our Teacher Preparation Program. Qualified applicants will be placed in the departmental pool and will be contacted as openings become available.Key ResponsibilitiesAttend professional development and...


  • Creve Coeur, Missouri, United States Insight Global Full time

    Position OverviewLocation: RemoteCompany Overview: Insight Global is a prominent healthcare organization dedicated to delivering tailored and comprehensive medical services. We are committed to exceptional patient experiences and fostering a collaborative work atmosphere.Role Summary: We are in search of a dedicated and skilled Patient Care Specialist to...


  • Creve Coeur, Missouri, United States MGM Healthcare Home Office Full time

    About the RoleMGM Healthcare Home Office is seeking a highly skilled Recruitment Coordinator to join our team. As a Recruitment Coordinator, you will play a critical role in filling job vacancies for healthcare professionals in skilled nursing and assisted living settings.Key ResponsibilitiesRecruitment and Hiring: Utilize applicant tracking systems to...


  • Creve Coeur, Missouri, United States Bethesda Health Full time

    About Bethesda Health: At Bethesda, we are dedicated to enhancing the lives of individuals through compassionate care. Our team comprises over 1,200 professionals committed to making a difference.Benefits: As a valued member of our organization, you will have access to a comprehensive benefits package that includes 403b, daily pay, bonuses, opportunities for...


  • Creve Coeur, Missouri, United States InsideHigherEd Full time

    Job Summary:The School of Education at Maryville University is seeking part-time faculty members to supervise teacher candidates in field placements as part of our Teacher Preparation Program. As a University Supervisor, you will serve as a liaison between the cooperating teacher, teacher candidate, and the School of Education.Key Responsibilities:Attend all...

  • Travel Nurse RN

    17 hours ago


    Creve Coeur, Missouri, United States Fusion Medical Staffing-Home Health Full time

    Job Title: Travel Nurse RN - Home Health SpecialistFusion Medical Staffing-Home Health is seeking a skilled Travel Nurse RN - Home Health Specialist to join our team for a travel nursing job in a dynamic healthcare setting.Job Summary:We are looking for a highly motivated and experienced Travel Nurse RN - Home Health Specialist to provide high-quality...


  • Creve Coeur, Missouri, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly qualified adjunct faculty member to teach an undergraduate International Business course at Maryville University. The ideal candidate will have a strong background in international business and a passion for teaching.Course InformationThe course, BUS-325 – International Business, will be conducted face-to-face on our main...


  • Creve Coeur, Missouri, United States Black & Veatch Family of Companies Full time

    Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of...


  • Creve Coeur, Missouri, United States Washington University in St. Louis Full time

    Scheduled Hours 40 Position Overview The Clinical Nurse Coordinator is responsible for orchestrating patient care for a specific service across the entire care continuum, acting as a clinical expert in their area of specialization. Key Responsibilities: Delivers direct patient care, which includes assessment, planning, execution, and evaluation of patient...


  • Creve Coeur, United States Archdiocese of St. Louis Full time

    The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.Job SummaryPerforms secretarial duties for...


  • Creve Coeur, United States MGM Healthcare Home Office Full time

    MGM Healthcare provides rehabilitation, skilled nursing, long-term care, assisted living, and independent living centers in Iowa, Missouri and Oklahoma. Our centers provide on-site therapy and rehabilitation services - using the latest equipment and techniques - that run the gamut from physical and occupational therapy to special memory units and respite...

  • Nurse Practitioner

    1 month ago


    Creve Coeur, United States Eximia Research Full time

    Company DescriptionEximia Research is a fully Integrated research sites network of premier investigational sites meeting the clinical research needs of global biopharmaceutical, biotechnology, medical device, pharmaceutical and clinical research organizations (CROs). Our premier, multidisciplinary wholly owned research sites located across country and known...

  • Entry Level

    1 month ago


    Coeur d'Alene, United States Ivonne Welch Medicare Plans Full time

    Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our admin team in Idaho. Our company mostly operates out of Southern California except for out team here in Couer d'Alene. We handle all administrative duties for a large Medicare Agency who represents Medicare plans in multiple states. In...

  • Entry Level

    4 weeks ago


    Coeur d'Alene, United States Ivonne Welch Medicare Plans Part time $17

    Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Part-Time  Administrative Assistant to join our team in Idaho. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include data entry as well as mail...

  • Entry Level

    1 month ago


    Coeur d'Alene, United States Ivonne Welch Medicare Plans Full time

    Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Part-TimeAdministrative Assistant to join our team in Idaho. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include data entry as well as mail out...

  • Entry Level

    4 weeks ago


    Coeur d'Alene, United States Ivonne Welch Medicare Plans Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our admin team in Idaho. Our company mostly operates out of Southern California except for out team here in Couer d'Alene. We handle all administrative duties for a large Medicare...


  • Coeur d'Alene, United States Wellpath Full time

    You Matter • Make a difference every day in the lives of the underserved• Join a mission driven organization with a people first culture• Excellent career growth opportunitiesJoin us and find a career that supports:• Caring for overlooked, underserved, and vulnerable patients• Diversity, equity, inclusion, and belonging• Autonomy in a warm...


  • Creve Coeur, United States Parc Provence Full time

    PARC PROVENCEJOB DESCRIPTION Job Title:         Business Office DirectorDepartment:    AdministrationReports to:      AdministratorStatus:             Exempt  POSITION SUMMARYThe Business Office Director is responsible for maintaining office services by organizing office operations and procedures and managing the front office...


  • Creve Coeur, United States Envision Full time

    Job DescriptionJob DescriptionIT Infrastructure Technical ManagerAs the Infrastructure Technical Manager, you will lead and manage all infrastructure and support activities within your specific area of focus in the infrastructure department. You will be responsible for planning, executing, and finalizing projects according to strict deadlines and budgets,...


  • Creve Coeur, United States Mercy Full time

    The Office Supervisor will be responsible for supervising both MA’s and PSR’s; ensuring adequate coverage at all times, participating in annual performance reviews with the Practice Manager, training new co-workers in addition to on-going training for existing co-workers, assist with the development of appropriate policies and procedures as well as...

  • Nurse LPN RN

    4 weeks ago


    Creve Coeur, United States Amy S Beck, DO PC Full time $26

    Job DescriptionJob DescriptionLooking to add to a small practice that delivers personalized general medical care to a very small number of patients working with one physician and one other medical assistant. Part time is an option as well.  ​Responsibilities:Checking in and rooming patients, getting vitals and preparing patients to see the doctorDrawing...

  • Nurse LPN RN

    3 weeks ago


    Creve Coeur, United States Amy S Beck, DO PC Full time $26

    Job DescriptionJob DescriptionFull-Time position with the opportunity for Part-Time Work. Looking to add to a small practice that delivers personalized general medical care to a very small number of patients working with one physician and one other medical assistant. Part time is an option as well.​Responsibilities:Checking in and rooming patients,...

  • Float Pool LPN

    1 month ago


    Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...


  • Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...

  • Float Pool LPN

    2 weeks ago


    creve coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring PeopleAt Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others.As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...


  • Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...


  • Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...


  • Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...


  • Creve Coeur, United States Bethesda Health Full time

    Bethesda Brings out the Best in Talented, Caring People!At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others. As a team member at Bethesda, you'll enjoy great benefits such as: 403b, daily pay, bonuses, career advancement opportunities, and holiday pay. Medical, dental, vision, prescription, and life insurance...