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Administrative Assistant

3 months ago

Creve Coeur, United States Archdiocese of St. Louis Full time
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Performs secretarial duties for several staff members, including the Pastor.   Responsibilities may include word processing and typing reports and correspondence for parish staff and committee members, creating the weekly bulletin or other newsletter, entering information into parish census and offering envelope database and preparing sacramental records.  Requires previous secretarial experience. 

Job Responsibilities

General:
•    Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
•    Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and  greeting visitors
•    Distributes mail and other related material
•    Maintains Mass Intention book, cards, and money
•    Maintains parish donor database
•    Enters contributions into computer program and reconciles with the deposit
•    Prepare reports and spreadsheets
•    Monitors and orders office supplies
•    Prepares weekly bulletins
•    Runs mailing labels on request
•    Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
•    Monitors postage meter, prepares check request for postage refill, orders ink supplies
•    Coordinate and schedule volunteers in the parish office
•    Maintain and coordinate the appointment book for supervisors
•    Type general correspondence
•    Type agendas/minutes and distribute as directed
•    Performs other duties as assigned

Bookkeeping:
•    Maintain insurance and personnel files
•    Maintain accounts receivable and accounts payable
•    Maintain yearly budget
•    Provide information for payroll processing
•    Assist with preparation of payroll and other bookkeeping procedures
 

Job Requirements

Knowledge & Experience Requirements
•    Must be computer literate and have experience using copiers, fax machines and other office equipment
•    Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
•    May need to know bookkeeping software or other business software
•    Must have proficient typing skills
•    Must have three to five years experience working in a general office environment

Skills & Attitudes Required for Success in Job
•    General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
•    Must have well developed “people skills” in interacting with all who come to the parish office
•    Must have ability to communicate verbally and in writing
•    Must be organized with office files and volunteers
•    Must be able to maintain confidentiality in all matters
•    Must be willing to work a flexible schedule with occasional overtime

Relationships Requirements
•    Will work closely with the Pastor, Office Administrator and other parish employees
•    Will have frequent interaction with parishioners and various parish organizations
•    Must be able to work well with outside contractors and vendors

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.