Staff Assistant II

1 month ago

Orlando, Florida, United States Valencia College Full time
About this Position

Posting Detail Information

Position Number SE
Position Title Staff Assistant II
Job Type Staff
FT/PT Full-Time
Employee Class Description Staff (ed. support)
General Position Description
Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.

Flexible Work Arrangement
Grade 1618
Exemption Status Non-Exempt
Posting Number S2655P
Location(s) Orlando, FL West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday-Friday: 8:00am-5:00pm

Number of Vacancies 1
Posting Start Date 07/24/2024
Posting End Date 08/12/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $31,866 per year

Essential Job Functions

Description of Job Function
1. Supports departmental clerical activities. Performs office management functions and coordination.

Description of Job Function
2. Opens, organizes, and screens mail for supervisor.

Description of Job Function
3. Answers telephone, screens and refers calls, takes messages for supervisor.

Description of Job Function
4. Types and edits broad range of correspondence, documents, and reports under general supervision.

Description of Job Function
5. Composes and prepares responses to routine correspondence.

Description of Job Function
6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

Description of Job Function
7. Maintains calendar and makes travel arrangements for supervisor.

Description of Job Function
8. Schedules/reserves boardrooms, prepares for meetings as directed.

Description of Job Function
9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

Description of Job Function
10. Operates standard office equipment as needed to perform tasks.

Description of Job Function
11. Performs other related duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Advanced secretarial training.

Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Preferred Type of Experience
Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
Ability to use a PC, software programs, typewriter, and office machines.

Ability to take and transcribe dictation.

Ability to communicate effectively orally and in writing.

Strong interpersonal skills.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. Do you have experience with Excel, Word, and Outlook? Please explain your experience.
    (Open Ended Question)
  2. Do you have experience working in a customer service role? If so, please explain the details of your related experience.
    (Open Ended Question)
  3. Please share how you stay organized when juggling multiple tasks. How do you prioritize tasks?
    (Open Ended Question)
  4. This position requires strong communication skills over the phone, in person, and in writing. Please tell us how you strive to be an effective communicator.
    (Open Ended Question)
Documents Needed to Apply

Required Documents
  1. Resume/Vita
Optional Documents
  1. Cover letter
  2. Transcript 1
  3. Veterans Preference Verification Documentation
  4. Reference Letter 1
  5. Other Documents

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