Accounts Payable Assistant

2 months ago

New York, New York, United States Community Bank System, Inc. Full time
Overview

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we're committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

Responsibilities

This position will be responsible for the administration of the accounts payable and corporate card systems for proper set up and maintenance of vendors, changes in authorizations and ensuring appropriate approvals are obtained. The position will also be responsible to answer internal and external inquiries that impact the AP area. In addition, the position will serve as a backup to a variety of accounts payable and accounting activities, including but not limited to, coding, data entry, payment processing, research, producing reports as required, and filing. Additionally, this position may assist in reconciling various general ledger accounts.

Essential Responsibilities:
  • Responsible for the creation and maintenance of vendor information within the accounts payable system.
  • Obtain W-9s and ACH information from new vendors and review for potentially fraudulent activity.
  • Assist with daily corporate card administration duties.
  • Assist with electronic expense report vendor maintenance (changes in approvals, branches, etc.)
  • Research and respond to internal and external inquiries in an accurate and timely manner.
  • Provide back up to the team leaders to review and approve weekly payment runs for multiple companies.
  • Review and approve stop and voided payments within the accounts payable system.
  • Assist with implementation of additional system optionality such as invoice inbox and expense reporting.
  • Backup to processing invoices including date stamp and code incoming invoices, verification of approval, proper sales tax and ensuring properly entered into accounts payable system.
  • Backup for the preparation of invoices for importing into the accounts payable system.
  • Assist in processing property tax payments on company-owned buildings and research missing tax bills to ensure timely payment.
  • Prepare general ledger and demand deposit tickets related to accounts payable processing.
  • Support the accounts payable team leaders with various task and projects.
  • Coordinate, recommend and implement processes and internal controls.
  • Maintain proficient knowledge of, and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures.
  • Other duties assigned and directed by Management
    Qualifications
    • Associate's Degree in Accounting, Business, or Finance, preferred.
    • Ability to thrive in a fast-paced, high-volume environment and work in a team setting.
    • Proficiency with Microsoft Excel and Word, general ledger and Accounts Payable accounting programs.
    • Excellent organizational and time management skills.
    • Ability to work independently and prioritize tasks effectively.
    • Good communication skills, both written and verbal.
    • Knowledge of basic accounting principals is required.
    • Minimum of two (2) years working in the Accounts Payable field or equivalent experience.
    • All applicants must be 18 years of age or older.
      Other Job Information

      Hours: 40 hours/week

      Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on

      Physical Requirements:

      The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

      The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

      The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

      Minimum

      USD $20.00/Hr.
      Maximum

      USD $26.49/Hr.

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