Project Coordinator

Scheduled Hours37.5Position SummaryThe Project Coordinator manages strategic and special projects (including the Center's new project "The Engaged City") and provides executive level administrative support for the Center.

The Project Coordinator provides proactive, responsive, and effective support to the leadership team and serves as a central resource for the coordination of the Associate Director and the Center's administrative needs and directives. This position will oversee several ongoing initiatives. This position is also responsible for a broad range of high-level administrative duties and must exercise sound judgment in decision-making and have an ability to establish priorities when completing work assignments.

The Project Coordinator will also serve as a project leader for various strategic initiatives and events sponsored by the Center. They will collaborate with the Associate Director to develop and maintain.Job Description

Primary Duties and Responsibilities

Project Oversight and Management

Manages key initiatives for special projectsChecks in with patients that meet LOV criteria and currently hospitalized for propose of enrollment.Conducts data collection, management and analysis to inform strategic decision making and resource allocation.Participates actively in organizational initiatives and projects, by establishing objectives, determining priorities, leading teams, and problem-solving.Coordinates various components of daily activities for the Center's new Engaged City project — schedule meetings, coordinate speaker events, manage timeline and details of community seed grant competitions.Coordinates Community-Fellow-in-Residence Program.Works with web designer and grant awardees to develop content for the Engaged City online.In collaboration with the CRE2 Associate Director, prepares regular reports for the Provost's Office and the Mellon Foundation about the project.Drafts presentations and communications for various audiences communicating information and importance of the project. Administrative Coordination Manages Center calendar responsible for scheduling calls, meetings, and correspondence, and prepares meeting materials and follow-up documents.Drafts and initiates correspondence on behalf of the Center; drafts reports and other written materials.Participates and acts as rapporteur for Office/ Leadership and Committee meetings; responsible for all follow-up action items.Coordinates and plans, in collaboration relevant staff, and speaking agenda and related support.Manages program and project accounts and processes travel arrangements and reports; serves as the Associate Director's delegate in selected systems and reconciles/approves transactions for both and direct reports as needed.Creates high-level design of PowerPoint presentations and is able to understand and create the proper look and feel for internal or external audiences with advanced, effective, dynamic and well thought out presentations.Researches and creates preparatory outlines for presentations, including charts, graphs and diagrams as needed.Stays abreast of news, updates and changes on the campus.Fact checks presentations prepared for and by others.Prepares and sends information needed for meetings to attendees.Manages materials and supplies for the office. Web Content and Maintenance Management and Communication Assists with content and daily organization of Center website.Reviews and tracks website analytics.In collaboration with the Associate Director, develops, coordinates and implements web strategy in collaboration with campus partners and CRE2 affiliates.In collaboration with the Associate Director, develops, coordinates and implements communications strategy.Manages daily email correspondence. Performs other duties as assigned. Applicant Special Instructions Please include your resume and a one-page cover letter with your application. Preferred Qualifications Bachelor's degree.Prior experience in developing and managing projects.Experience with project management tools and applications.​Excellent writing and editing skills.Strong interpersonal and communication (oral and written) skills.Demonstrated ability to exercise strict confidentiality.Demonstrated ability to work collaboratively with others on the team and with other administrative and academic units.Demonstrated commitment to high professional ethical standards.Demonstrated high commitment to service excellence, diversity and equity.Demonstrated ability to independently perform the wide range of tasks associated with this position.Strong analytic skills and the ability to think strategically and programmatically.Ability to work independently and exercise outstanding judgment.Demonstrated ability to handle multiple tasks in a complex organizational environment, this includes attention to detail.Ability to implement plans to reach organizational goals.Ability to meet deadlines and complete tasks in a timely manner.Dependable, conscientious, thorough, accurate and reliable with respect to achieving the organization's goals.Strong attention to detail; Excellent spelling, grammar, punctuation and writing skills essential.Creative Thinker and Strategist.Strong organizational skills and ability to multi-task.High level of professionalism and institutional enthusiasm.Ability to interact with tact and diplomacy and to communicate successfully and effectively with faculty, staff, students, alumni, and external visitors, and others.Excellent attitude and personality that takes ownership of projects and tasks; self-starter.Ability to work independently and to organize and perform complex duties under the pressure of deadlines.Establish and maintain excellent working relationships with all campus and external constituencies.Strong interpersonal skills.Given the fast pace office environment the ideal candidate must be flexible and adaptable when managing daily needs.Ability to lift 20lbs and be able to walk up and down stairs as several event locations do not have elevator access.Ability to organize/prioritize time and work.Required Qualifications High school diploma or equivalent high school certification and five (5) years of relevant experience, or an equivalent combination of education and experience. GradeG09-HSalary Range$ $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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