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Administrative Assistant II

1 month ago

Elkton, Maryland, United States ChristianaCare Full time

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care.

Come join us at ChristianaCare


Our Real Estate Department located in Elkton, MD is looking for a full time Administrative Assistant II to support the Real Estate Department with activities such as initiating contract request forms, Lease Administration support and coordination in processing and filing Lease Documents and other related real estate records, and real estate database maintenance.

Develop Lease Abstracts/Summaries and track real estate documents through the Contract Management Process for all owned or leased properties in the Christiana Care Health System.

Lease expense tracking and general department support.

The ideal candidate will be well organized, detail oriented and have the ability to multitask. Candidate to complete tasks and duties within a prescribed timeline. Strong computer skills as well as good verbal and written communication skills.

Benefits of working at ChristianaCare

Generous PTO, Competitive Pay & Robust Benefits Package.

403B company match and Tuition Reimbursement

12 weeks Paid Parental Leave (after one year)

The responsibilities of the Administrative Assistant II will include;

Provides administrative support to Corporate Director and Administrative Director.


Scans and files all lease documents including but not limited to purchases, dispositions, leases, amendments, easements, SNDAs (Subordination, Non-disturbance, and Adornment) and Estoppels, and CCHS' Condominiums' documents.


Abstracts all leases into the Real Estate proprietary software according to a standardized set of guidelines for all leases to ensure accurate revenue and occupancy reporting.


Maintains the Real Estate proprietary software for all real estate documents including critical dates such as lease expirations, renewal dates, rent adjustment dates, amendments, etc.

Tracks, and prepares requests and update for Certificates of Insurance as needed.

Tracks, and prepares requests and update for Fire Alarm / Sprinkler Certificates as needed.

Originates and completes all initial Real Estate contract request forms.

Prepares letters, notices and correspondence to unit owners and tenants as directed.

Prepares and updates move-in packages as needed.

Administers all maintenance calls and emails for non-Christiana Care tenant's and condo owners.

Office Hours:
Day Shift - 8:00am - 4:30pm

Education and Experience Requirements:
Associate degree in business administration or related field preferred.

Three years' experience in preparing, abstracting commercial property leases, full understanding of general lease terms and structure.

Experience with Microsoft Office.

Experience with Skyline Real Estate software preferred.

Knowledge, skill, and ability requirements:
Knowledge of commercial lease terms, lease billing procedures and Lease Administration

Strong organization skills

Detail-oriented, highly organized, and flexible.

Must possess excellent oral and written communication skills.

About ChristianaCare


ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals.

To learn more click on this link


Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.

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