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2 months ago

Elkton, United States Devon Construction Inc. Full time

**About us**

We are agile, professional and fast-paced.

Our work environment includes:

- Growth opportunities
- Relaxed atmosphere
- On-the-job training
- Casual work attire

Overview:
**Duties**:

- Run errands. This would include driving up to 2 hours away occasionally. Delivering checks to projects in DE, NJ & PA. Picking things up as needed. Must have reliable transportation. Employee will be reimbursed by mile driven.
- Technical knowledge. Looking for someone that is able to troubleshoot basic problems with computer, printer, software, phones etc.
- Submitting weekly certified reports
- Entering payroll in QB
- Cleaning employee time DAILY. Must communicate with field employees daily.
- You will be provided with a cell phone which must be with you during work hours.
- Entering new employees and projects into office systems.
- Stocking the office kitchen with drinks / snacks.
- Manage executives' calendars, schedule meetings, and appointments
- Prepare and edit correspondence, communications, and other documents
- Conduct research, compile data, and prepare reports
- Handle confidential information with discretion
- Perform general office management duties such as ordering supplies and maintaining records. Taking out trash daily, cleaning and vacuuming weekly.
- Assist with special projects as needed.
- Assisting executives / owners with errands and other tasks as needed.

Qualifications**:(must have knowledge of the bold items.)**
- Experience with Exaktime.
- **Proven experience as an Executive Assistant or similar administrative role**
- Proficient in **QuickBooks**, **Microsoft 365**, Bluebeam, Foundations and **MS Office.**
- **Strong organizational skills** **with the ability to prioritize tasks efficiently**
- **Must be able to manage yourself and your responsibilities.**
- Excellent communication skills, both written and verbal
- Ability to transcribe accurately and **perform data entry tasks swiftly**
- Knowledge of office management systems and procedures
- **Exceptional attention to detail and accuracy in all work**

Nice-to-have Skills:

- Familiarity with proofreading documents for errors
- **Experience in clerical duties such as typing and filing**

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Application Question(s):

- Are you willing to occasionally drive up to 2 hours away?
- How many years of Quickbooks experience do you have?
- Are you technologically proficient?
- Do you have any accounting experience?
- Do you have any experience as a payroll / time clerk?
- Is there any reason that you may not be able to keep a consistent schedule or may cause you to call out often?
- Are you willing to have a background check and drug screen?
- Are you willing to submit a driving record?
- Are you prepared to sign a non-disclosure agreement and confidentiality agreement?
- Because this is a training on the job position, we will require you to sign a two year non-compete agreement and one year employment contract to be renewed yearly when discussing performance and raises. Do you agree to this requirement?
- We are a small office, and you may spend some days without seeing anyone and some days you may see a lot of people. Are you comfortable working in both environments?
- What year did you graduate high school?

Work Location: In person