Program Support Asst
3 weeks ago
This is an administrative support position located within the Physical Medicine and Rehabilitation (PM&R) Department of the Carl Vinson VA Medical Center. The position serves as the principal program support assistant and advisor at the departmental level, ensuring the difference and varied administrative support functions are handled in a manner to enhance the efficiency of the department.
Duties
Duties include but not limited to:
- Keeps the department supervisor's calendar and scheduling of appointments and meetings.
- Provides support for a wide range of rehabilitation programs.
- Responsible for providing and integrating information necessary for the effective and efficient delivery of rehabilitation services to veterans.
- Gathers statistics to formulate cost and productivity reports, reviewing and estimating budget projections, gathering and preparing necessary statistics for the Information Management and Data Validation Committee Review, maintains staffing lists and organizational charts and collects and formulates input for the Annual report to the Clinical Executive Board.
- Provide assistance in monitoring and trending Performance Improvement indicators within the department.
- Provides advisement on the practical and technical aspect of office administration, including personnel administration, budgeting, purchasing, supply management, files management, and data processing.
- Collects date for the departmental budget, reviews submissions for proper format and compliance with agency budget requirements and consolidates into an annual budget.
- Utilizes control to monitor the expenses during the fiscal year for each section/program and recommends budget adjustments.
- Restructures budget allocations dealing with changing situations such as varying costs for supplies, services and changes in the availability of funds.
- Purchases supplies using a Government Purchase Card and processes and tracks purchase documents.
- Interacts to develop and maintain proper stock of supplies necessary for the day-to-day operation for efficient clinical function.
- Manages the office filing system and maintains competency and training folders for the department.
- Responsible for coordinating and preparing document regarding request for travel and/or tuition support for submission to the Learning Management System office.
- Coordinates the travel arrangements for the department and submits travel vouchers and reports at the conclusion of the travel.
- Serves as the primary timekeeper for the department.
Compressed/Flexible: Not Authorized
Telework: This is not a remote position.
Virtual: This is not a virtual position
Position Description/PD#: Program Support Asst (OA)/PD066140
Relocation/Recruitment Incentives: Not Authorized.
Critical Skills Incentive (CSI): Not Authorized.
Permanent Change of Station (PCS): Not Authorized.
Financial Disclosure Report: Not required
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