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Facilities Operations Specialist

2 months ago

Columbia, South Carolina, United States Sparksoft Corporation Full time

Join us at Sparksoft, where we're not just another tech company—we're a catalyst for change. Our mission isn't just to offer IT solutions; it's to revolutionize the way you work. Here, passion isn't just a buzzword; it's the fuel behind groundbreaking ideas and transformative technologies. We serve a wide range of government clients, delivering impact that's felt across the nation.

Our true strength lies in our people. They're the problem-solvers and innovators consistently delivering extraordinary outcomes. With Sparksoft, you're not stepping into a routine job; you're joining a team committed to innovation and excellence. Our innovation extends beyond just delivering projects. Through our specialized Innovation Centers, we continuously refine our methods, ensuring we remain industry leaders.

We are Sparksoft


ROLE & RESPONSIBILITIES:

  • Provide backup to the front desk receptionist when needed to include but not limited to answering the main phone line, forwarding/screening calls, dropping off packages for mailing, notification of and escorting guests, badge photo taking, etc.)
  • Maintaining the upkeep of the general office environment (to include but not limited to cleaning/organizing the breakrooms, restocking inventory, etc.),
  • Determine need for, schedule and negotiate repairs with outside vendors for building and office equipment.
  • Identifies issues proactively and fixes effectively to avoid down time or future failure of equipment.
  • Perform basic office maintenance functions (such as replacing water filters, ink cartridges, hanging corkboards, etc.)
  • Maintains security by complying with all corporate procedures, rules, and regulations.
  • Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Supports Corporate Functions as needed (purchasing, installing equipment, maintaining storage areas, organizing company events from start to finish, etc.)
  • Provide Facilities Manager with timely updates regarding project status, budget, scheduling with vendors, addressing staff concerns, etc.
  • Supports Executive team by running errands, addressing requests, etc.
  • Manages stock for break rooms (coffee, tea, ensure overall cleanliness and sanitation, etc.)
  • Maintains confidentiality of corporate information.
  • Ability to provide flexible working hours to help support corporate needs.
  • Monitors and assists in training on facility safety and security procedures including annual review/certification and initial/refresher training. Assists in creating and updating operating procedures as it relates to Facility Management, safety and security.
  • Maintain accurate recording of all vendor repairs, security and safety incidents within in-house ticketing system.
  • Assists in developing inspection, test, and preventive maintenance plans and equipment reliability programs for office and safety equipment.
  • Helping to prepare for and schedule any safety inspections or audits.
  • To include other duties as assigned.

REQUIRED EXPERIENCE:

  • Experience with basic office equipment (to include scanners, copiers, etc.)
  • Verbal and Written Communication skills
  • Ability to perform maintenance on office equipment, move supplies and hang pictures, etc.
  • Consistently punctual and professional demeanor
  • Active Driver's license
  • Physically able to lift more than 60 lbs
  • Organization and detailed orientated
  • Ability to multi-task
  • Information dissemination
  • Handles and works well under pressure
  • Experience with purchasing supplies
  • Work equally well within a team environment and independently
  • Must be able to obtain a CPR and AED certification

PREFERRED EXPERIENCE:

  • Basic understanding of HVAC, plumbing and electrical helpful
  • Previous experience with Microsoft Office software preferred
  • Familiarity with phone systems
  • Event Planning Experience
  • Familiar with OSHA compliance

EDUCATION & CERTIFICATIONS:

  • University/college degree is an asset, but equivalent related work experience accepted

If you need accommodation seeking employment with Sparksoft Corporation, please email or call Accommodations are made on a case-by-case basis.

At Sparksoft Corporation, we take security and protection of personal information very seriously. We will never ask you to send private personal information over email. Accordingly, we ask you to immediately contact our security team via email at upon receiving a suspicious request.