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Office Assistant
3 months ago
About the role:
The Office Assistant assists the Resident Manager in the operation of the complex in accordance with administrative guidelines to ensure effective fiscal, physical and social soundness.
Schedule:
Full-Time, Mon-Fri 8am-5pmPay:
$17/hourIndustry:
Condominium PropertyLocation:
Honolulu Parking:
Available on-siteDuties and
Responsibilities:
o Collects rents, makes bank deposits, prepares and submits an accurate rent roll in a timely manner.
o Assists with income verifications, certification and screening of applicants and collection of rents.
o Enters all relevant transactions into the computer as described in the REM Policies and Procedureso Assists in scheduling vacant units for rental and occupancy.
o Maintains legally required postings.o Monitors work orders and purchase orders.
o Answers telephone, prepares correspondence, and maintains neatness of the office.
o Assists in maintaining all required inventories for office supplies and office equipment.
o Prepares and processes leases, security deposit agreements, inspections and other formso Assists Resident Manager in processing evictions.
o Walks the grounds daily with site inspection report of propertyo Assumes responsibilities of Resident Manager in the Resident Manager's absenceo May perform some or all the Essential Responsibilities of the Leasing Agent and/or Bookkeepero position.
o Maintains confidentiality of resident, applicant, and or employee information.o Attends mandatory training and meetings.
o Other duties as assignedKnowledge/Skillso Ability to develop and implement site budgets and variance reporting.
o Demonstrable skill in the use of Microsoft Office software.
o Skill in problem solving with staff, applicants and residentso Knowledge of HUD, DFEH and ADA guidelines and other regulatory agency guidelineso Strong communication skills, both oral and written.
Minimum Requirements:
o High School Diploma or GEDo At least 1 year office administrative experienceo Must be proficient in using a computer (Microsoft Office- Word, Excel, Outlook)o Type at least 45 wpmo Experience in the real estate industry preferred but not requiredo Ability to multi-task and prioritize worko Must be reliable and dependableo Ability to follow instructions well.
Think you're the perfect candidate? Apply on company site
Estimated Salary:
$20 to $28 per hour based on qualifications.
