Sr. Administrative Assistant

4 weeks ago

St Petersburg, United States Zelis Full time

We are seeking an experienced and highly skilled Sr. Administrative Assistant to provide exceptional support to our Vice Presidents and Senior Vice Presidents. The successful candidate will be responsible for high-level calendar management, travel coordination with budget oversight, handling confidential information, contributing to special projects, and supporting junior administrative assistants within the Business Unit/Function.

Responsibilities:

High-Level Calendar Management:

  • Prioritize and manage complex executive calendars, resolving scheduling conflicts and ensuring optimal time utilization.
  • Coordinate and schedule meetings, conferences, and other engagements with a focus on efficiency and strategic priorities.

Travel and Expense Coordination:

  • Manage travel arrangements, including booking flights, accommodations, and ground transportation, while staying within budget constraints.
  • Provide budget support for travel and expense activities, ensuring compliance with financial guidelines.

Confidential Information Management:

  • Handle confidential information and sensitive communications with the utmost discretion.
  • Maintain confidentiality in all matters related to executives and the organization.

Special Projects/Offsites:

  • Contribute to the planning of both virtual and in person meetings, training and events; coordinating logistics and providing support.
  • Collaborate with other team members to ensure successful execution of special initiatives.
  • Support the planning & organization of company meetings, events, and all associated logistics.

Support to Junior Executive Assistants:

  • Provide guidance and support to junior executive assistants within the Business Unit/Function to ensure alignment with organizational goals.
  • Foster a collaborative environment and share best practices to enhance overall team performance.

Reports and Presentations:

  • Prepare and review reports and presentations for senior management, ensuring accuracy and alignment with organizational standards.
  • Assist in creating compelling materials that effectively communicate key messages.

Qualifications:

  • Proven experience as an Executive Assistant or Administrative Assistant supporting senior executives.
  • Exceptional organizational and prioritization skills.
  • Strong attention to detail and the ability to handle multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite.
  • Ability to work with confidential information and maintain an elevated level of professionalism.
  • Previous experience in budget support and project coordination is a plus.

If you are a proactive, detail-oriented, and experienced professional looking to take on a challenging role supporting senior leadership, we invite you to apply for this opportunity to contribute to the success of our Vice Presidents and Senior Vice Presidents.

Location and Workplace Flexibility

We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in accordance with Company policies.

As a leading payments company in healthcare, we guide, price, explain, and pay for care on behalf of insurers and their members. We're Zelis in our pursuit to align the interests of payers, providers, and consumers to deliver a better financial experience and more affordable, transparent care for all. We partner with more than 700 payers, including the top-5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, over 4 million providers, and 100 million members, enabling the healthcare industry to pay for care, with care. Zelis brings adaptive technology, a deeply ingrained service culture, and a comprehensive navigation through adjudication and payment platform to manage the complete payment process.

Commitment to Diversity, Equity, Inclusion, and Belonging
At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity
Zelis is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email

SCAM ALERT: There is an active nationwide employment scam which is now using Zelis to garner personal information or financial scams. This site is secure, and any applications made here are with our legitimate partner. If you're contacted by a Zelis Recruiter, please ensure whomever is contacting you truly represents Zelis Healthcare. We will never asked for the exchange of any money or credit card details during the recruitment process. Please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Zelis.

  • Sr. Administrative Coordinator

    24 hours ago

    St. Petersburg, United States Johns Hopkins Medicine Full time

    Position Summary: The Sr. Administrative Coordinator is responsible for the administrative support functions which assist Vice Presidents and above in fulfillment of various duties. Independently functions to complete high-end and complex duties in a well-organized and timely manner. Requires excellent communication and interpersonal skills and ability to...

  • Administrative Assistant

    3 days ago

    St Petersburg, United States Dextera Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dextera Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to ensure the effective operation of our office.Key ResponsibilitiesData Entry: Enter data into our database and Excel spreadsheets with...

  • Administrative Assistant

    1 week ago

    St Petersburg, United States Bessolo Design Group Full time

    Administrative Assistant Bessolo Design GroupA Full Service Architectural, Engineering, & Interior Design Firm located in St. Petersburg, FloridaBessolo Design Group, Inc., an award winning and highly rated Fast 50 company by Tampa Bay Business Journal, is expanding and seeking a well-rounded and experienced Administrative Assistant to join our...

  • Administrative Assistant

    2 months ago

    St. Petersburg, United States Resource Property Management Full time

    Resource Property Management has an opening for full-time portfolio administrative assistants in St. Petersburg/ Pinellas County, FL. Minimum qualificationsEducation: High school diploma (HS) or general education degree (GED).Experience: Minimum of 2-3 years of prior work experience in an office administrative roleEssential Duties and...

  • Senior Administrative Assistant

    2 days ago

    St. Petersburg, Florida, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Marriott International, Inc. As a key member of our administrative staff, you will provide exceptional support to our management team and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior...

  • Administrative Assistant

    2 weeks ago

    St Petersburg, United States Php Management Full time

    Precedent Hospitality and Property Management is a full-service property management company with a primary focus on providing personalized service to high-end properties and communities. At many national property management companies, you are expected to tailor your community's operations to fit the manager's systems. At Precedent management, we realize that...

  • Administrative Assistant II

    4 days ago

    St. Petersburg, United States Dextera Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at Dextera Corporation. As an Administrative Assistant II, you will be responsible for providing administrative support to ensure the effective operation of our office.Key ResponsibilitiesData Entry: Enter data into our database and Excel...

  • Sr. Branch Office Administrator

    1 month ago

    St Louis, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Human Resources Administrative Assistant

    2 weeks ago

    St Petersburg, United States The Salvation Army USA Southern Territory Full time

    The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Human Resources Administrative Assistant. We offer competitive benefits including Health, Dental, Vision, and Hearing Insurance plans; Group Life Insurance; Retirement Benefits; Education Assistance; and Paid Time Off. Job Summary Performs a variety...

  • Administrative Assistant III

    2 weeks ago

    St Petersburg, United States Paychex Full time

    Overview Provides secretarial/administrative support to the director band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and...

  • Senior Administrative Assistant

    24 hours ago

    St Petersburg, United States State of Florida Full time

    Job Summary:We are seeking a highly organized and detail-oriented Senior Clerk to join our team at the State of Florida. As a key member of our department, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to internal and external...

  • Administrative Assistant/Receptionist

    2 months ago

    St Petersburg, United States CCS Corp Full time

    Overview: Are you looking for a purposeful career that will make a difference in the patient community? At CCS, our approach to at-home patient care is redefining chronic care management. We are seeking individuals that will thrive in a patient-centric dynamic environment. If you are an attentive listener, fast-thinker, and problem-solver, with the ability...

  • Sr. Branch Office Administrator

    1 month ago

    St Louis, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Administrative Assistant to the Exec Director

    2 weeks ago

    St Petersburg, United States Westminster Communities of Florida Full time

    Full college scholarships available for FT or PT team members after just 6 months of service!To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.ESSENTIAL JOB FUNCTIONS:Assists in administrative duties by carrying out delegated,...

  • Senior Administrative Assistant, GIEB

    2 weeks ago

    St Petersburg, United States Raymond James Financial Services Full time

    Description Job Summary : Under general supervision, uses skills gained through training and experience to provide secretarial and administrative support to lawyers in the Global Equities and Investment Banking Department. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with...

  • Administrative Assistant

    7 days ago

    Petersburg, United States United Methodist Church Full time

    Petersburg United Methodist Church, 221 W. Jackson St. has an opening for an Administrative Assistant. Hours are 9 a.m. - 2 p.m. Tuesday-Friday, but are flexible and may increase as needed. The job includes a pension contribution, cell phone allowance and a laptop.recblid 5t46w2gsk1234dtybvg83o78uds631

  • Administrative Coordinator

    20 hours ago

    St Petersburg, United States Php Management Full time

    Job Summary:The Administrative Assistant facilitates the efficient operation of the association manager by performing a variety of clerical and administrative tasks.Key Responsibilities:Answer incoming calls, assist callers, and forward messages as needed to the LCAM, board members, and maintenance staff.Greet and assist guests in the management office area,...

  • Administrative Assistant at Tropicana Field

    2 weeks ago

    St Petersburg, United States Compass Group Full time

    Administrative Assistant at Tropicana FieldClick Here to Apply OnlineJob Description Levy Sector Position Title:[[extTitle]]Pay Range: $23.00to$25.00We Make Applying EasyWant to apply to this job via text messaging? Text JOBto 75000and search requisition ID number1309943.The advertised program is an AI recruiting assistant that helps you apply to jobs with...

  • RN Clinical Database Administrator

    3 weeks ago

    St. Petersburg, United States Johns Hopkins Medicine Full time

    POSITION SUMMARY: Responsible for administration and oversight of one or more clinical database registries related to general pediatric and/or subspecialty areas. Provides day-to-day management for all programmatic aspects related to assigned clinical database registries. Facilitates process of integrating clinical database registries with clinical programs,...

  • Administrative Coordinator

    1 day ago

    St. Petersburg, Florida, United States PHP Management Services LLC Full time

    Job Summary:The Administrative Assistant facilitates the efficient operation of the association manager by performing a variety of clerical and administrative tasks.Key Responsibilities:Answer incoming calls, assist callers, and forward messages as needed to the LCAM, board members, and maintenance staff.Greet and assist guests in the management office area,...