Senior Administrative Assistant, GIEB

2 weeks ago

St Petersburg, United States Raymond James Financial Services Full time

Description

Job Summary :

Under general supervision, uses skills gained through training and experience to provide secretarial and administrative support to lawyers in the Global Equities and Investment Banking Department. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision-making responsibility. Some originality and ingenuity are required to locate, select and apply appropriate procedures, processes and techniques to assignments that are broad in nature. Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues. Routine contact with internal and external customers is required to obtain, clarify or provide facts and information.

Essential Duties and Responsibilities

  • Oversees and/or performs a range of administrative activities for assigned Legal department teams.

  • Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of matters.

  • Arranges for execution and delivery of documents, including through DocuSign.

  • Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit correspondence and other documentation.

  • Researches, gathers and compiles data; prepares reports, memos, presentations and summaries.

  • Provides and/or oversees administrative support activities, including answering telephones; handling visitors; faxing and scanning; assisting and resolving issues and inquiries; reviewing and controlling incoming and outgoing correspondence; and responding to and following up on matters designated by the relevant attorney.

  • Schedules and coordinates meetings, events, and/or travel arrangements, as required and maintain the relevant attorneys’ calendars.

  • Establishes, updates and maintains physical and electronic files, inventories and records and implements and maintains data management systems including use of the Legal Department’s matter management system, as required.

  • Submits internal expense reimbursement requests and processes external invoices for payment.

  • Creates and manages legal matters and any associated legal billing.

  • Maintains currency in modern office management methods and techniques.

  • Be a cohesive team member who proactively assumes responsibilities.

  • Performs other duties and responsibilities as assigned.

Qualifications

Knowledge, Skills, and Abilities:

Knowledge of:

  • Advanced concepts, principles and practices required of administrative support.

  • Fundamental knowledge of products, services, operations and procedures in the financial services industry.

Skill in

  • Performing diverse administrative functions.

  • Creating, composing and editing correspondence and documentation.

  • Researching information.

  • Gathering and compiling data and information.

  • Selecting relevant data from a variety of sources and preparing reports.

  • Answering telephones and reviewing and controlling incoming and outgoing correspondence.

  • Scheduling appointments and maintaining calendars and schedules.

  • Coordinating meetings, events and travel arrangements.

  • Managing legal budgets on individual internal client matters.

  • Processing invoices.

  • Establishing and maintaining files, inventories and records.

  • Implementing and maintaining data management systems.

  • Operating standard office equipment and using required software applications.

Ability to

  • Train and monitor and assign the work of others.

  • Make administrative and procedural decisions and judgments.

  • Analyze and solve problems.

  • Maintain currency in modern office management methods and techniques.

  • Attend to detail while maintaining a big picture orientation.

  • Read, comprehend and apply business related information.

  • Manage multiple tasks with changing priorities to meet deadlines in a fast paced environment with expected interruptions.

  • Communicate effectively, both orally and in writing.

  • Work collaboratively within a team environment.

  • Provide a high level of customer service.

  • Establish and maintain effective working relationships at all levels of the organization.

Educational/Previous Experience Requirements

Education/Previous Experience

  • High School Diploma with a minimum of six (6) years of general administrative support experience required.

  • OR ~

  • Any equivalent combination of experience, education and/or training approved by Human Resources.

Licenses/Certifications

  • None Required.

Job: Legal

Primary Location: US-FL-St. Petersburg-Saint Petersburg

Organization Legal

Schedule Full-time

Job Shift Day Job

Travel No

Req ID: 2402830

  • Senior Administrative Assistant

    2 days ago

    St. Petersburg, Florida, United States Marriott International, Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at Marriott International, Inc. As a key member of our administrative staff, you will provide exceptional support to our management team and ensure the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior...

  • Senior Administrative Assistant

    2 days ago

    St Petersburg, United States State of Florida Full time

    Job Summary:We are seeking a highly organized and detail-oriented Senior Clerk to join our team at the State of Florida. As a key member of our department, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to internal and external...

  • Senior Administrative Officer

    1 week ago

    St Petersburg, United States State of Florida Full time

    Requisition No: Agency: Department of Health Working Title:SENIOR CLERKPay Plan:Career Service Position Number: Salary: Bi-weekly Position Overview:The Senior Clerk plays a crucial role in supporting the operational functions of the department. This position involves a variety of administrative tasks that are essential for maintaining efficient office...

  • Sr. Administrative Assistant

    4 weeks ago

    St. Petersburg, United States Zelis Full time

    We are seeking an experienced and highly skilled Sr. Administrative Assistant to provide exceptional support to our Vice Presidents and Senior Vice Presidents. The successful candidate will be responsible for high-level calendar management, travel coordination with budget oversight, handling confidential information, contributing to special projects, and...

  • Administrative Assistant

    1 week ago

    St Petersburg, United States Bessolo Design Group Full time

    Administrative Assistant Bessolo Design GroupA Full Service Architectural, Engineering, & Interior Design Firm located in St. Petersburg, FloridaBessolo Design Group, Inc., an award winning and highly rated Fast 50 company by Tampa Bay Business Journal, is expanding and seeking a well-rounded and experienced Administrative Assistant to join our...

  • Administrative Assistant

    3 days ago

    St Petersburg, United States Dextera Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dextera Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to ensure the effective operation of our office.Key ResponsibilitiesData Entry: Enter data into our database and Excel spreadsheets with...

  • Administrative Assistant

    3 hours ago

    St Petersburg, United States Bessolo Full time

    Administrative Assistant Bessolo Design Group A Full Service Architectural, Engineering, & Interior Design Firm located in St. Petersburg, Florida Bessolo Design Group, Inc., an award winning and highly rated Fast 50 company by Tampa....

  • Experienced Administrative Clerk

    2 weeks ago

    St Petersburg, United States State of Florida Full time

    Requisition No: Agency: Department of Health Working Title:SENIOR CLERKPay Plan:Career Service Position Number: Salary: Bi-weekly Position Overview:The Senior Clerk plays a vital role in ensuring the smooth operation of administrative tasks within the department. This position involves a variety of responsibilities including:Administrative Support: Provide...

  • Administrative Assistant

    2 months ago

    St. Petersburg, United States Resource Property Management Full time

    Resource Property Management has an opening for full-time portfolio administrative assistants in St. Petersburg/ Pinellas County, FL. Minimum qualificationsEducation: High school diploma (HS) or general education degree (GED).Experience: Minimum of 2-3 years of prior work experience in an office administrative roleEssential Duties and...

  • Administrative Assistant

    2 weeks ago

    St Petersburg, United States Php Management Full time

    Precedent Hospitality and Property Management is a full-service property management company with a primary focus on providing personalized service to high-end properties and communities. At many national property management companies, you are expected to tailor your community's operations to fit the manager's systems. At Precedent management, we realize that...

  • Administrative Assistant II

    4 days ago

    St. Petersburg, United States Dextera Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at Dextera Corporation. As an Administrative Assistant II, you will be responsible for providing administrative support to ensure the effective operation of our office.Key ResponsibilitiesData Entry: Enter data into our database and Excel...

  • Receptionist and Administrative Support Specialist

    1 week ago

    St. Petersburg, Florida, United States Menorah Life Full time

    Position OverviewAt Menorah Life, we pride ourselves on being a premier, not-for-profit senior healthcare organization with a rich history of providing exceptional care and service. As a member of our diverse and inclusive workforce, you will play a crucial role in enhancing the lives of seniors and their families.Our Commitment: We are dedicated to...

  • Receptionist and Administrative Support Specialist

    1 week ago

    St. Petersburg, Florida, United States Menorah Life Full time

    Position OverviewAt Menorah Life, we pride ourselves on being a distinguished, not-for-profit senior healthcare organization with a rich history of providing exceptional care and service. Our commitment to excellence has been unwavering for nearly four decades, offering vital solutions for seniors and their families throughout various stages of the aging...

  • Sr. Administrative Coordinator

    2 days ago

    St. Petersburg, United States Johns Hopkins Medicine Full time

    Position Summary: The Sr. Administrative Coordinator is responsible for the administrative support functions which assist Vice Presidents and above in fulfillment of various duties. Independently functions to complete high-end and complex duties in a well-organized and timely manner. Requires excellent communication and interpersonal skills and ability to...

  • Administrative Assistant

    2 minutes ago

    St. Petersburg, Florida, United States Marriott International, Inc Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Engineering team at Marriott International, Inc. The successful candidate will provide administrative support to our engineering department, ensuring the smooth operation of our facilities and services.Key ResponsibilitiesProvide administrative support to the engineering team,...

  • Senior Administrative Assistant

    2 weeks ago

    St Petersburg, United States Raymond James Financial Services Full time

    Description Job Summary: Under general supervision, uses advanced skills and knowledge gained through training and experience to provide a wide variety of administrative and staff support services to a manager or group of managers within an assigned functional area. May train, assign and monitor the work of others. Follows established procedures to perform...

  • Executive Administrative Assistant

    3 months ago

    Petersburg, United States Mohenis Services, Inc. Full time

    Job DescriptionJob DescriptionDo you have experience in Executive Administration work? Are you knowledgeable in the service business? You can use both of those skills in this Executive Administrative Assistant position. We are currently recruiting for an Executive Admin position at a leading locally owned service company catering to the hospitality, lodging...

  • Senior Legal Administrative Assistant

    2 weeks ago

    St. Augustine, Florida, United States The Post Law Firm Full time

    Job OverviewWe are seeking a skilled Senior Legal Administrative Assistant to join our esteemed law firm. The ideal candidate will possess a minimum of three years of experience in a legal support role. This position emphasizes a collaborative environment where teamwork and culture are paramount. You will be instrumental in supporting the Managing Partner's...

  • Administrative Coordinator

    2 days ago

    St Petersburg, United States Leviton Full time

    About LevitonLeviton is a leading provider of electrical and lighting solutions, dedicated to delivering innovative products and services that enhance the lives of its customers. With a rich history spanning over 115 years, the company has established itself as a trusted partner in the industry.About the RoleThis position is responsible for providing...

  • Experienced Administrative Clerk

    2 weeks ago

    St Petersburg, United States State of Florida Full time

    Requisition No: Agency: Department of Health Working Title:SENIOR CLERKPay Plan:Career Service Position Number: Salary: Bi-weekly Job Overview:The Senior Clerk plays a vital role in supporting the operational functions of the Department of Health. This position is responsible for a variety of clerical duties that ensure efficient office management and...