office coordinator

1 month ago


Parkersburg, West Virginia, United States BrightSpring Health Services Full time


OFFICE COORDINATOR

Job Locations

US-WV-PARKERSBURG

ID

Line of Business

ResCare Community Living

Position Type

Full-Time

Pay Min

USD $16.00/Hr.

Pay Max

USD $18.00/Hr.

Our Company

ResCare Community Living



Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today*



Responsibilities

The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

  • Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
  • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
  • Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
  • Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
  • Collect PCard receipts from cardholders weekly and reallocate expenses as required
  • Assist with processing of client funds requests as required
  • Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
  • Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
  • Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
  • Ensure business documents are retained as per policy
  • Performs other duties as assigned


Qualifications
  • Two years of related office management or bookkeeping experience
  • Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
  • Experience in managing systems, processes, and people
  • Must be able to work independently as well as part of a team
  • Capable of working responsibly with highly confidential information
  • Must meet all agency requirements for pre- employment as required by Company and/or State regulations

Education:

  • Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience

Certificates, Licenses, Registrations:

  • Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)



About our Line of Business

ResCare Community Living has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided in 27 states with several thousand programs and a comprehensive range of high-quality services, including: Community Living, Adult Host Homes for adults regardless of disability, Behavioral/Mental Health Support, In-home Pharmacy Solutions, Telecare and Remote Support, Supported Employment and Training Programs, and Day programs. For more information, please visit Follow us on Facebook and LinkedIn.

Salary Range

USD $ $18.00 / Hour


  • Parkersburg, West Virginia, United States WVU Medicine Full time

    Position Overview:We are seeking a dedicated individual to fulfill the role of a healthcare receptionist. This position is essential in ensuring effective communication within our medical office while providing exceptional service to our patients.Key Responsibilities:The following duties are integral to the role and may include, but are not limited...


  • Parkersburg, West Virginia, United States WVU Medicine Full time

    Position Overview:As a vital member of our healthcare team, the incumbent will undertake administrative responsibilities while serving as the primary communication hub within the office.Minimum Qualifications:Education: High school diploma or equivalent.Preferred Qualifications:Experience: Previous experience in a medical office reception role is...


  • Parkersburg, West Virginia, United States WV Department of Agriculture Full time

    Job Title: Planning Coordinator - (Mid-Ohio Valley) Headquarters: Parkersburg, WV FLSA Status: Non-Exempt Position Overview: This role is contingent upon grant funding, which is anticipated but not guaranteed. Should funding cease, this position may be subject to termination.Role Responsibilities: Under general supervision, the Planning Coordinator serves as...


  • Parkersburg, West Virginia, United States WVU Medicine Full time

    Job SummaryWe are seeking a highly experienced and skilled Chief Operating Officer to join our team at Camden Clark Medical Center. As a key member of our senior leadership team, you will be responsible for the development and execution of the operational strategy to maximize the performance of assigned areas.Key ResponsibilitiesPlan, direct, and coordinate...


  • Parkersburg, West Virginia, United States Camden Clark Memorial Hospital Full time

    Welcome to Camden Clark Memorial Hospital! We are pleased that you are exploring a career opportunity with us. To proceed with your application, please click the Apply button above and complete the application process. This role is pivotal in shaping and implementing the operational strategy aimed at enhancing the performance of designated areas. The Chief...


  • Parkersburg, West Virginia, United States United Bridge Partners Full time

    Job SummaryUnited Bridge Partners is seeking a seasoned professional to lead the operations of the Parkersburg Memorial Toll Bridge project. As the General Manager, you will be responsible for overseeing the rehabilitation and ongoing operation of the bridge, managing the asset's profit and loss, and driving demand and revenue generation.Main...


  • Parkersburg, West Virginia, United States WVU Medicine Full time

    Welcome to an exciting opportunity with WVU Medicine. To be considered for this role, please ensure you complete the application process in full. Below is essential information regarding this position: Role Overview:As a Licensed Practical Nurse (LPN) in our Endocrine Office, you will provide essential nursing support to our healthcare team and deliver...


  • Parkersburg, West Virginia, United States Infinity Systems Full time

    Job Summary:We are seeking a highly skilled and experienced Senior Operations Manager to join our team at Infinity Systems. As a key member of our operations team, you will be responsible for managing a team of security professionals and overseeing the day-to-day operations of our mobile security services.Key Responsibilities:Team Management: Manage a team...


  • Parkersburg, West Virginia, United States Supply Technologies Full time

    Job OverviewSupply Technologies is looking for a skilled Inside Sales Representative to enhance our customer engagement efforts. This role is pivotal in managing customer interactions and ensuring seamless order processing.Key Responsibilities:Respond to incoming sales inquiries.Prepare and manage customer quotes and requests.Facilitate customer order...


  • Parkersburg, West Virginia, United States Supply Technologies Full time

    Job OverviewAt Supply Technologies, we are dedicated to excellence in supplier management and product flow for leading global manufacturers. Our team is committed to serving a diverse range of industries with innovative solutions and advanced technologies.Position Summary:We are in search of a skilled Inside Sales Representative who will be instrumental in...


  • Parkersburg, West Virginia, United States Dental Care Alliance Full time

    About UsDental Care Alliance is a leading provider of dental care services, dedicated to delivering exceptional patient experiences and fostering a culture of excellence within our team.Job SummaryWe are seeking a highly skilled and compassionate Front Desk Representative to join our team at Eckels Orthodontics in Parkersburg, WV. As a key member of our...


  • Parkersburg, West Virginia, United States Supply Technologies Full time

    Job OverviewSupply Technologies is seeking a dedicated Inside Sales Representative to enhance our customer engagement and support our operational excellence. Our company, a leader in supplier management and logistics for global manufacturing, is committed to delivering superior service across various sectors.Key Responsibilities:Respond to incoming sales...


  • Parkersburg, West Virginia, United States CDM Smith Full time

    Requisition ID: 38393BRBusiness Unit: INDPosition Overview:CDM Smith is on the lookout for a talented marketing professional to enhance our Industrial Unit marketing team. If you possess a flair for creative writing and thrive in collaborative settings, we would like to hear from you. Ideal candidates will have the ability to craft engaging narratives that...

  • Operations Manager

    5 days ago


    Parkersburg, West Virginia, United States Celanese International Corporation Full time

    Job DescriptionJob Title: Production SupervisorJob Summary:Celanese International Corporation is seeking a highly skilled Production Supervisor to join our team. As a Production Supervisor, you will be responsible for overseeing the daily operations of our production team, ensuring that all tasks are completed efficiently and effectively.Key...


  • Parkersburg, West Virginia, United States CSL Plasma Full time

    About the RoleWe are seeking a highly skilled and experienced Center Operations Manager to join our team at CSL Plasma. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our plasma center, ensuring efficient operations and providing exceptional customer service to our donors.Key...

  • Patient Care Nurse

    2 weeks ago


    Parkersburg, West Virginia, United States Coplin Health Systems Full time

    Department Overview:Clinical ServicesPosition Title: Nurse or RMAReports To: RN Nursing Coordinator/Site Director/COOFLSA Status: Non-ExemptJob Summary:The Nurse or RMA is tasked with providing exceptional patient care while ensuring meticulous maintenance of medical records. This role complies with professional standards, licensure requirements, and...


  • Parkersburg, West Virginia, United States Coplin Health Systems Full time

    Department Overview:ClinicalPosition Title: Nurse or RMAReports To: RN Nursing Coordinator/Site Director/COOFLSA Status: Non-ExemptJob Summary:The Nurse or RMA is tasked with providing exceptional patient care while ensuring precise maintenance of medical records. This role is committed to upholding professional standards, licensure requirements, and...


  • Parkersburg, West Virginia, United States 77 Consultants Full time

    Position Overview We are thrilled to announce an opening for a Civil Engineering Specialist at 77 Consultants. The ideal candidate will hold a Professional Engineer (PE) license and have a robust background in design, with expertise in Autodesk Civil 3D. Excellent interpersonal skills are essential for this role, as the successful applicant will work...

  • Collector

    3 weeks ago


    Parkersburg, West Virginia, United States United Bank Full time

    Job DescriptionThe Collector is responsible for collections and follow-up of all past-due consumer, line of credit, installment and mortgage loans.RESPONSIBILITIES:Maintenance and collection of delinquent installment, line of credit and mortgage accountsHigh volume of customer contact via telephone and correspondence in efforts to collect on delinquent...


  • Parkersburg, West Virginia, United States WesBanco Bank, Inc. Full time

    Requirements Associate or Bachelor's degree in a relevant discipline is essential. A minimum of three years of experience with an HR information system or comparable technology is mandatory. At least three years in a human resources-related role is preferred. HR Certification is advantageous. Job Overview SUMMARY: The individual will be accountable for...