Director of Procurement

1 month ago

Honolulu, Hawaii, United States University of HawaiI Full time
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number:
Department: Office of the Vice President for Budget and Finance System
Opening Date: 05/31/2024
Closing Date: Continuous
Position Number:: TBD
Description
Title: Director of Procurement
Position Number: (TBD)
Hiring Unit: VP Budget & Finance/CFO
Location: Manoa Campus
Posting Date: May 31, 2024
Closing Date: Continuous - application review begins June 17, 2024
Salary Range: $115,500 to $204,750
Additional Salary Info: Commensurable with qualifications and experience
within budgetary limitations.
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: General
Other Conditions: The position is pending clearance and is expected to begin in July/August 2024. While the Search Committee will accept applications until the position is filled, it is strongly recommended that applications be submitted prior to the June 17, 2024 first review date.
INTRODUCTION:
The Director of Procurement serves as the official delegate for the Chief Procurement Officer (CPO), and acts on the behalf of the CPO during official absences and keeps them apprised of all matters relating to or affecting the procurement operations of the University of Hawaii System.
As the primary executive overseeing the procurement office, the Director of Procurement is responsible for supervision of personnel assigned to the unit and for ensuring that the functions of the University's system-wide procurements for goods, services, and construction are delivered effectively and efficiently to all units within the University of Hawaii System. To accomplish this, the Director of Procurement develops short and long-term plans for the procurement of goods, services, and construction and exercises managerial analysis to existing processes in order to increase efficiency, productivity and cost effectiveness.
DUTIES AND
Responsibilities:
ADMINISTERS SYSTEM-WIDE PROCUREMENT OPERATIONS
  • Directs the planning, organizing, management and control of the University wide procurement activities and contracts management, developing and/or refining policies and ensuring compliance requirements, as well as generally accepted business practices, are met and vigilantly monitored.
  • Directs through subordinate professional administrators the day-to-day procurement of goods, services, and construction, which may include invitations for bids and requests for proposals or quotations consisting of technical specifications, general provisions, and special provisions in accordance with applicable laws and University policies and procedures.
  • Provides information and analysis of procurement management matters to various stakeholders including the CPO, the Board of Regents, federal and state agency officials, auditors, legislators and, as applicable, partners in the business community.
  • Directs through subordinate professional administrators the P-Card program for the procurement of goods and services for the University, developing P-Card policies, processes, and procedures, auditing P-Card purchases to ensure compliance with applicable laws, grant, and/or contract terms and University policies and procedures.
  • Ensures the provision of contract administration services for stakeholders at the University.
  • Directs subordinate administrative staff in monitoring decentralized procurement activities administered by fiscal administrators at the campus and departmental levels.
  • Generates and provides informational materials and training to University staff, vendors and contractors on University practices and procedures.
  • Oversees the University's Small Business Utilization Program in accordance with applicable laws.
  • Ensures proper processing of emergency procurements in accordance with applicable laws and University policies and procedures, and of financial management accounting forms relating to procurement actions.
ADMINISTERS CONTRACT NEGOTIATION SERVICES FOR PROCUREMENT OPERATIONS
  • Serves as the University's contracting officer with the authority to negotiate, execute, and interpret legal documents such as procurement-related contracts and high-dollar purchase orders and licensing agreements.
  • Manages technology systems that support the procurement process.
  • Reviews and approves sole source procurements in accordance with applicable laws and University policies and procedures.
  • Coordinates large and complex procurement actions and provides guidance to subordinate professional administrators on procurement matters of complexity and/or sensitivity.
  • Interprets rules, regulations and statutes related to procurement and service contracts for other administrators; based on interpretation, leads or assists in negotiating contract terms and conditions for vendors and University stakeholders.
  • Responds to vendor complaints; responds to inquiries from legislative and other government officials; ensures compliance with federal law relating federally-funded procurement.
OTHER DUTIES AS ASSIGNED
MINIMUM QUALIFICATIONS
  1. Bachelor's degree in business administration, public administration, finance, economics, accounting, or related field from an accredited college or university.
  2. Five (5) years of progressively responsible senior-level administrative and managerial experience in for procurement, contracting or public purchasing of which three (3) years must have been in a supervisory capacity.
  3. Extensive knowledge of the principles and practices of procurement in a state governmental or public agency.
  4. Demonstrated ability to communicate effectively orally and in writing, and ability to interact well with constituents.
  5. Demonstrated ability to effectively implement changes in a large and complex organization.
  6. Demonstrated ability to interpret applicable laws, regulations and policies.
  7. Demonstrated ability to effectively lead and supervise employees.
DESIRABLE QUALIFICATIONS
  1. Master's degree in business administration, public administration, finance, or accounting.
  2. Executive financial management experience at an institution of higher education.
  3. Knowledge of the organization and administrative structure of the University of Hawai'i.
  4. Knowledge of principles/applications of purchasing/contracting/real property for public higher education institutions or government.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents.
Applicant must submit the following:
  1. Cover Letter summarizing the candidate's interest and qualifications for the position
  2. Current Resume
  3. Names of four (4) professional references, including title and contact information (phone number, email address)
References will not be contacted without prior notice to candidate. To the extent allowed by law, applicant information will be treated as confidential subject to the possibility of the public disclosure of names and titles of finalists prior to an appointment being made. Employment may be contingent on verification of credentials and other background information, including the completion of a criminal history check.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
Estimated Salary: $20 to $28 per hour based on qualifications.

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