Medical Records Specialist

4 weeks ago

Bronx, New York, United States Bronx Zoo Full time


Job Summary
The Medical Records Specialist maintains accurate, complete, up-to-date clinical and pathology results, records and databases for the Pathology and Clinical Medicine Departments. As a position that provides service to two departments, the position reports to the Head of the Pathology Department and a Senior Veterinarian. Excellent attention to detail, being proactive and flexible, good organizational skills, and comfort working independently or as part of a team, are all important elements contributing to success in the role. The job involves working with our team of pathologists, molecular scientists, post-doctoral researchers, volunteers and support staff. The position is part of a collaborative pathology department team that works to perform critical activities to meet the goals of the Zoological Health Program and the WCS.
Major Responsibilities: (The Medical Records Specialist performs critical activities related to animal medical and pathology records) Activities can include:
Maintain accurate computerized and hard copy clinical and pathology veterinary records for both active and de-accessed animals, updated on a daily basisReceive, distribute, transfer into medical databases and file medical and pathology information and laboratory test resultsPrepare and collate reports of medical and pathology dataWork with veterinary and pathology technicians to track and record laboratory samples and resultsAssist with shipments of animals by coordinating assembly of medical records and laboratory results, obtaining pending laboratory results, and by interfacing with Animal Records Specialists and veterinarians
Create and maintain databases of zoonotic diseases (e.g., West Nile, Johne's, Avian Influenza) of regulatory (City, State and Federal) concern; create, prepare, and submit special reports for tracking state and federally regulated diseases as needed or requestedEffectively communicate with Animal Registrars regarding animal acquisitions and dispositionsSupervise volunteers that perform data entry and/or clinical and pathology record filing; assist staff with software (e.g., ZIMS) related questions/trainingAssist clerical/administrative/front office and other staff as needed in support of WHC functions; perform other duties as requiredAssist in departmental budget monitoring, verification, and implementation#LI-BC1

Qualification Requirements

Candidates with a Bachelor's or Associate's degree (minimum) preferredPreference will be given to candidates with experience working full time in a health setting, preferably in a zoo, aquarium, laboratory animal, or exotic animal settingAbility to prioritize tasks and work effectively and efficiently independently or as part of a teamAttention to details and excellent organizational and time-management skills are essentialMust be able to work effectively in a high volume, complex, multi-pathologist, multi­ technician health care settingMust be able to read, write, and communicate effectively in EnglishExperience using basic word processing programs and good typing skills are required

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