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Executive Operations Specialist

4 months ago

Chicago, Illinois, United States project44 Full time

Why project44?

At project44 we're on a mission - to make supply chains work. project44 optimizes the movement of products globally, delivering better resiliency, sustainability, and value for our customers. As the supply chain connective tissue, we operate the most trusted end-to-end visibility platform that tracks more than 1 billion shipments annually for the world's leading brands. The undisputed leader in the market, project44 was named the Leader in the Gartner Magic Quadrant, #1 in FreightWaves' FreightTech 25, and the Customer's Choice in Gartner Peer Insights' Voice of the Customer report. project44 is headquartered in Chicago with a diverse and fast-growing, global workforce.

If you're eager to be part of a winning team that works together to solve some of the most challenging supply chain challenges every day, let's talk.

Executive Operations Specialist

Responsibilities

  • Maintain and manage calendars in Outlook, including heavy global coordination of executive travel and itineraries.
  • Prepare correspondence internally and externally with senior level contacts inside and outside the company such as vendors, customers, and senior leadership
  • Coordinate onsite and offsite executive meetings.
  • Organizes, prioritizes, and summarizes the content of incoming materials, specialized projects, special requests, and exception reporting.
  • Prepares special or one-time reports, replies to inquiries, and creates, maintains, and update spreadsheets to support reporting
  • Receipt and Expense management
  • Reporting to Sr. Director, Executive Operations

Desired Skill Set:

  • Excel and/or google spreadsheet knowledge a must
  • Concur and Expensify knowledge
  • Must be willing to work within a team environment
  • Excellent communication skills
  • Calm under pressure, able to pivot, with strong problem solving skills
  • Self-motivated, organized, and willing to work on call
  • Expense and refund management
  • 4+ years of Executive Assistance Experience

Diversity & Inclusion

We're designing the future of how the world moves and is connected through trade and global supply chains. We can only deliver a truly world-class product and experience if our teams are as diverse and unique communities we are building for. So it's up to us to create a company where anyone can bring their authentic self to work everyday. We're constantly working to improve, and we accept our responsibility to elevate the voices left in the margins. It's on every one of us.

Our focus on inclusion manifests in the way we hire, the customers we serve, and the regions we prioritize. We're building a company that every one of us at project44 is proud to work for: a company that celebrates you for being you.

We pride ourselves on celebrating everyone — project44 is an equal opportunity employer actively working on creating a diverse and inclusive work environment where underrepresented groups can thrive. If you share our values and our passion for helping the way the world moves, we'd love to review your application

For any needed accommodations during the hiring process, please email Even if you don't meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role's requirements.

More about project44

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continues to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we've created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world's leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.